Statutory Instruments
1997 No. 695 (S.54)

POLICE
The Common Police Services (Scotland) Order 1997

Made
7th March 1997

Laid before Parliament
11th March 1997

Coming into force
1st April 1997

The Secretary of State in exercise of the powers conferred on him by sections 36(3) and (6) of the Police (Scotland) Act 1967(1), and of all other powers enabling him in that behalf, and after consultation in accordance with section 36(3) of that Act with the Joint Central Committee and such bodies or associations as appear to him to be representative of police authorities or of chief constables or superintendents, hereby makes the following Order:

Citation, commencement and interpretation

1.—(1) This Order may be cited as the Common Police Services (Scotland) Order 1997 and shall come into force on 1st April 1997.

(2) In this Order–

“the Act” means the Police (Scotland) Act 1967;

“the aggregate expenditure” means the aggregate amount of the expenses incurred by the Secretary of State in the financial year commencing on 1st April 1997 in providing the facilities and services under or by virtue of section 36(1) of the Act which are specified in article 2(3) below;

“constituent authority” means a police authority whose area is included in a combined area by virtue of an amalgamation scheme;

“financial year” means the period of one year commencing on 1st April;

“joint police board” means a joint police board constituted by an amalgamation scheme;

“joint police committee” means a joint police committee constituted by an amalgamation scheme;

“police grant” means sums payable under section 32(1) of the Act(2) towards the expenses of police authorities and joint police boards for the purposes of the Act (other than those expenses expressly excluded by section 32(1) of the Act);

“Statistical Return Form MKA” means the form(3) in respect of each year up to the end of 1994 which was transmitted by the chief constable to the Secretary of State pursuant to section 47(1)(a) of the Act(4) which is prepared in accordance with the list of crimes and offences having effect in the relevant year which is set out in Appendix 2C of the Criminal Statistics Handbook issued by the Secretary of State to police authorities; and

“Statistical Return Form MKQ” means the form (a) in respect of each quarter of a year beginning in 1995 which was transmitted by the Chief Constable to the Secretary of State pursuant to section 47(1)(a) of the Act which is prepared in accordance with the list of crimes and offences having effect in the relevant year which is set out in Appendix 2C of the Criminal Statistics Handbook issued by the Secretary of State to police authorities, and any reference to the “Statistical Return Form MKQ for 1995” is a reference to the aggregate of the four quarterly forms in respect of the year 1995.

Recovery of expenses incurred by the Secretary of State in providing facilities and services under or by virtue of section 36(1) of the Act

2.—(1) This article makes provision for the recovery of expenses incurred by the Secretary of State, in the financial year commencing on 1st April 1997, in providing facilities and services under section 36(1) of the Act.

(2) The Secretary of State shall recover 50 per centum of the aggregate expenditure in accordance with paragraphs (4) to (7) below but shall not otherwise recover the balance of the aggregate expenditure.

(3) The facilities and services provided by the Secretary of State specified in this paragraph are–

(a)central training;

(b)the administration of the Police (Scotland) Promotion Examination;

(c)the Standard Entrance Examination for entry to police forces in Scotland;

(d)central recruitment publicity; and

(e)central criminal records.

(4) Subject to paragraph (7) below, the Secretary of State shall recover 50 per centum of the aggregate expenditure by deducting from the amount of police grant payable to each police authority (not being a constituent authority) and joint police board in Scotland in each financial year a sum representing that authority or board’s proportion of the sum representing 50 per centum of the aggregate expenditure calculated–

(a)in the case of the facilities and services specified in sub-paragraphs (a) to (d) of paragraph (3) above, in accordance with paragraph (5) below; and

(b)in the case of the facilities and services specified in sub-paragraph (e) of paragraph (3) above, in accordance with paragraph (6) below.

(5) The calculation of the authority or board’s proportion recoverable in terms of paragraph (4) above in the case of the facilities and services specified in sub-paragraphs (a) to (d) of paragraph (3) above shall be made by applying to the sum representing 50 per centum of the aggregate expenditure the percentage figure R given by the formula–

X × 100

(expressed to 4 decimal places) after it has been rounded to the nearest ten thousandth of a per centum(any twenty thousandth of a per centum being rounded upwards) and where–

X is the number of constable equivalents shown in column 2 of the Schedule to this Order in respect of the relevant police force shown in column 1 of that Schedule, being the standardised police force strength for that police force which has been calculated in accordance with the definition contained in table E on page xiv of the booklet entitled “Grant Aided Expenditure 1997–98”, dated January 1997 (2nd edition) produced by The Scottish Office(5), as a proportion of the total of such numbers for all police forces in Scotland.

(6) The calculation of the authority or board’s proportion recoverable in terms of paragraph (4) above in the case of the facilities and services specified in sub-paragraph (e) of paragraph (3) above shall be made by applying to the sum representing 50 per centum of the aggregate expenditure the percentage figure R given by the formula–

(expressed to 4 decimal places) after it has been rounded to the nearest ten thousandth of a per centum(any twenty thousandth of a per centum being rounded upwards) and where–

A is the number representing the annual average of the number of crimes occurring in–

(a)
in the case of a police authority (not being a constituent authority), the police area for which the relevant police force was maintained as at 31st December 1995; or

(b)
in the case of a joint police board, the police area or, as the case may be, combined area for which the relevant police force was maintained as at 31st December 1995,

for the period 3 years ending on 31st December 1995 which were recorded by the police force and shown in the Statistical Return Forms MKA for 1993 and 1994 and in the Statistical Return Form MKQ for 1995, but excluding offences specified in Groups 6 and 7 in all of those forms;

B is the number representing the annual average of the number of offences specified in Groups 6 and 7 of the Statistical Return Forms referred to in letter A above occurring in that police area or combined area for the period of 3 years ending on 31st December 1995 which were recorded by the police force and shown in those forms;

C is the aggregate number for all police forces in Scotland of the summation of the calculation made for the purposes of letter A above in respect of each such police force; and

D is the aggregate number for all police forces in Scotland of the summation of the calculation made for the purposes of letter B above in respect of each such police force.

(7) Where the aggregate of the sums representing individual proportions of police authorities and joint police boards calculated in terms of paragraphs (5) and (6) above is less than the sum representing 50 per centum of the aggregate expenditure, the balance shall not be recoverable.

Application of article 2 to other expenses incurred by the Secretary of State for the purposes of police forces generally

3.—(1) The provisions of article 2(2), (4), (5) and (7) above shall apply in relation to the expenses incurred by the Secretary of State, in the financial year commencing on 1st April 1997, for the purposes of police forces in Scotland generally on or in connection with–

(a)the Secretariat of the Association of Chief Police Officers in Scotland;

(b)the Secretariat of the Association of Scottish Police Superintendents;

(c)the Secretariat and the salary of the chairman, general secretary and deputy general secretary of the Scottish Police Federation;

(d)the Police Negotiating Board for the United Kingdom;

(e)the attendance of constables of police forces in Scotland on the strategic command course at the Police Staff College for England and Wales;

(f)the National Criminal Intelligence Service and the National Criminal Intelligence Service (Scotland);

(g)the National Co-ordinator of Ports Policing;

(h)bomb search training in Great Britain;

(i)the Animal Rights National Index of the United Kingdom;

(j)Police Liaison Officers Abroad;

(k)the United Kingdom’s financial contribution to the running of Europol;

(l)Public Safety Radio Communications Project Co-ordinator,

as those provisions apply in relation to the facilities and services specified in sub-paragraphs (a) to (d) of article 2(3) above.

(2) The provisions of article 2(2), (4), (6) and (7) shall apply in relation to the expenses incurred by the Secretary of State, in the financial year commencing on 1st April 1997, for the purposes of police forces in Scotland generally on or in connection with–

(a)the Police National Computer maintained for police forces throughout Great Britain;

(b)the National Identification Service; and

(c)the Scottish Crime Squad,

as those provisions apply in relation to the facilities and services specified in sub-paragraph (e) of article 2(3) above.

Revocation

4.—(1) Subject to paragraph (2) below, the Common Police Services (Scotland) Order 1995(6) is hereby revoked.

(2) Notwithstanding paragraph (1) above, the Common Police Services (Scotland) Order 1996 shall continue to apply in relation to any expenses recoverable by virtue of it in respect of the financial year commencing on 1st April 1996.

James Douglas-Hamilton
Minister of State, Scottish Office
St Andrew’s House,
Edinburgh
7th March 1997

Article 2(5)

SCHEDULENUMBER OF CONSTABLE EQUIVALENTS

Police Force
Number of Constable Equivalents

Central Scotland Police
895

Dumfries & Galloway Constabulary
545

Fife Constabulary
1101

Grampian Police
1617

Lothian & Borders Police
3519

Northern Constabulary
966

Strathclyde Police
9221

Tayside Police
1492

Explanatory Note

(This note is not part of the Order)
Section 36(3) of the Police (Scotland) Act 1967 (“the 1967 Act”) (as substituted by section 59 of the Police and Magistrates' Courts Act 1994) enables the Secretary of State, by order, to provide for the recovery from police authorities and joint police boards of expenses incurred by him in providing facilities or services under or by virtue of section 36(1) of the 1967 Act, which he considers necessary or expedient for promoting the efficiency of the police.
Article 2 of the Order provides for the recovery of 50% of the expenses incurred by the Secretary of State, in the financial year commencing 1st April 1997, in providing the facilities and services under or by virtue of section 36(1) of the 1967 Act which are specified in Article 2(3). The expenses are to be removed by deducting an appropriate proportion from the amount of police grant payable to police authorities and joint police boards.
Article 3 of the Order also provides for the application of the provisions of Article 2 to the expenses incurred by the Secretary of State, in that financial year, for the purposes of police forces in Scotland generally on or in connection with the services or institutions specified in Article 3.
Article 4 of the Order revokes the Common Police Services (Scotland) Order 1996, except in relation to any expenses recoverable by it in respect of the financial year commencing on 1st April 1996.
A copy of the Statistical Return Form MKA and MKQ and the list of crimes and offences set out in Appendix 2C of the Criminal Statistics Handbook referred to in Article 2 of the Order may be obtained free of charge from the Scottish Office Home Department, Civil & Criminal Statistics Unit, Saughton House, Broomhouse Drive, Edinburgh, EH11 3DX.
A copy of the Scottish Office booklet “Grant Aided Expenditure 1997-98” dated January 1997 (2nd edition) referred to in Article 2 of the Order may be obtained, free of charge, from the Scottish Office Development Department, Local Government Finance Division, Victoria Quay, Edinburgh.


(1)
1967 c. 77; section 36 was substituted by the Police and Magistrates' Courts Act 1994 (c. 29), section 59 and further amended by the Local Government etc. (Scotland) Act 1994 (c. 39), Schedule 13, paragraph 71(15).

(2)
Section 32(1) was amended by the Local Government etc. (Scotland) Act 1994 (c. 39), Schedule 13, paragraph 71(13).

(3)
A copy of Forms MKA, MKQ and of the list of crimes and offences set out in Appendix 2C of the Criminal Statistics Handbook may be obtained free of charge from the Scottish Office Home Department, Civil and Criminal Statistics Unit, Saughton House, Broomhouse Drive, Edinburgh, EH11 3DX.

(4)
Section 47(1) was amended by the Police and Magistrates' Courts Act 1994 (c. 29), section 62.

(5)
A copy of the Scottish Office booklet “Grant Aided Expenditure 1997-98” dated January 1997 (2nd edition) may be obtained, free of charge, from the Scottish Office Development Department, Local Government Finance Division, Victoria Quay, Edinburgh.

(6)
S.I. 1995/745.