Statutory Instruments
1996 No. 575

PUBLIC RECORDS
The Public Record Office (Fees) Regulations 1996

Made
5th March 1996

Coming into force
1st April 1996

The Lord Chancellor, in exercise of the powers conferred on him by section 2(5) of the Public Records Act 1958(1) and with the concurrence of the Treasury, hereby makes the following Regulations:—

1.  These Regulations may be cited as the Public Record Office (Fees) Regulations 1996 and shall come into force on 1st April 1996.

2.—(1) Subject to paragraph (3), the fees to be charged for the authentication of copies of or extracts from records under the charge of the Keeper of Public Records and for other services afforded by officers of the Public Record Office shall be those set out in column A of the Schedule in place of those set out in column B.

(2) In the Schedule, where a charge is made by reference to an hour, the full hourly charge shall be payable in respect of part of an hour.

(3) The Keeper of Public Records may remit a fee where the service performed or to be performed by him has been or is likely to be exceptionally simple.

3.  The Public Record Office (Fees) Regulations 1995(2) are hereby revoked.

Mackay of Clashfern, C.
Dated 1st March 1996

We concur

Simon Burns
Derek Conway
Two of the Lords Commissioners of Her Majesty’s Treasury
Dated 5th March 1996

Regulation 2
SCHEDULE

Column A
Column B

Item
New Fee £
Old Fee £

Officer’s Time

1.  For an officer of the Public Record Office to provide a service away from the office eg attending court and delivering documents, in addition to the actual travelling expenses properly incurred, for each day or part of a day.

358.00
344.00

Research

2.  For any piece of research, for each 15 minutes for each enquiry.

8.00
7.50

Reader Tickets

3.  For the replacement of a lost ticket

2.00

Microfilming of records

4.1 For 35 mm microfilm of records, where there is no existing copy.

Per hour

50.00
54.00

Minimum charge

150.00

4.2 For 35 mm silver duplicate microfilm from existing film–

Per metre (silver)

1.75
1.90

Per metre (diazo)

1.00
1.00

Minimum charge

50.00

Microfiche copies of records

5.1 For Diazo microfiche of records, where there is no existing negative microfiche–

Per frame

0.31
0.30

Minimum charge

30.00
29.00

5.2 For duplicate Diazo microfiche supplied from existing masters–

Per fiche

2.60
2.50

5.3 For duplicate Diazo microfiche supplied for commercial purposes, from existing masters–

Per fiche

9.10
8.75

Electrostatic copies of records

6.1 For direct copies of original documents–

(i)Monochrome A3 sheet Per print

0.36
0.31

(ii)Monochrome A2 sheet Per print

0.60
0.52

(iii)Colour A4 sheet Per print

2.10
2.00

(iv)Colour A3 sheet Per print

4.20
4.00

(v)Colour A2 sheet Per print

19.80
19.00

(vi)Colour A1 sheet Per print

38.50
38.00

(vii)Additional charge where copying is difficult due to the nature of the document Per hour

9.00
18.00

6.2 For prints from existing microfilm– Per print

0.47
0.45

6.3 For prints from microfilm where no negative exists–

(i)Filmed at a rate of 18 frames per hour or more.

Per print

2.60
2.50

Minimum charge

5.20
5.00

(ii)Filmed at a rate of less than 18 frames per hour Per hour

47.00
45.00

6.4 For prints from existing microfilm (self-service)–

Per print

0.26
0.25

Bromide prints from microfilm
7.  For bromide prints from microfilm–

(i)20.3 cm by 25.4 cm Per print

7.28
7.00

(ii)30.5 cm by 40.6 cm Per print

9.40
9.00

(iii)40.6 cm by 50.8 cm Per print

10.40
10.00

(iv)50.8 cm by 61.0 cm Per print

12.50
12.00

(v)Additional charge for up to 50.8 cm by 61 cm reproduced to actual size Per print

3.00
2.91

(vi)Additional charge where printing is difficult due to the nature of the document Per hour

19.00
18.00

Photographs of records

8.1 For monochrome prints–

20.3 cm*25.4 cm

8.90
8.54

30.5 cm*40.6 cm

9.40
9.00

40.6 cm*50.8 cm

10.00
9.60

50.8 cm*61.0 cm

11.30

10.87

61.0 cm*76.2 cm

12.60
12.10

76.2 cm*102.0 cm

13.10
12.64

89.0 cm*127.0 cm

19.10
18.40

102.0 cm*152.4 cm

26.30
25.30

Where no negative exists, for an external photographic service.

Per negative

21.00
20.00

8.2 For colour prints–

12.7 cm*17.8 cm

20.40
19.63

15.2 cm*20.3 cm

23.10
22.20

20.3 cm*25.4 cm

29.40
28.30

8.2 For colour prints–

Where no negative exists, for an external photographic service. Per negative

21.00
20.00

Miscellaneous reprographic charges

9.1
Work requiring special attention or any reprographic service not mentioned in this schedule and which the Public Record Office is able to undertake. Per hour of staff time
18.70
18.00

9.2 Handling charge–

Per document or film

3.10
3.00

9.3 Packing—in addition to any postal charges properly incurred–

(i)A3 Envelope

1.00
1.00

(ii)Tube

2.10
2.00

(iii)Parcel/Box paper or fiche

1.50
1.50

(iv)Parcel/Box Microfilm

3.60
3.50

Authentication of copies of records

10.  For the authentication of a copy of a record or of an extract from a record, in addition to the charge for the copy, for each sheet.

12.50
12.00

Supervision of outside photographers

11.  For the supervision of an outside photographer by an officer of the Public Record Office for each hour or part of an hour.

30.00
20.00

Preparation of records for exhibition

12.1 For the preparation of records for display at exhibitions outside the Public Record Office–

(i)For documents up to 851 mm by 603 mm.

31.70
30.50

(ii)For documents between 851 mm by 603 mm and 1142 mm by 837 mm.

49.40
47.50

(iii)For documents between 1142 mm by 837 mm and 1676 mm by 1142 mm.

71.00
68.20

(iv)For documents larger than 1676 mm by 1142 mm, for each additional 300 mm or part of 300 mm on either dimension.

1.50
1.40

(v)In addition to the fees (i) to (iv) above, where the notice given of the requirement is three months or less.

52.00
50.00

12.2 For the making of perspex or other special mounts, in addition to the actual costs of materials properly incurred, for each hour of staff time.

24.00
23.00

12.3 For the repair of documents to a standard appropriate for exhibition or reproduction, in addition to the costs of preparing them for display, for each hour of staff time.

24.00
23.00

Seals

13.1 For the making of casts of seals from an existing rubber mould, for each side of the seal–

(i)Seals up to 50 mm in diameter

31.00
30.25

Wax

43.00
42.35

(ii)Seals between 50 mm and 100 mm in diameter

Resin

31.00
30.80

Wax

45.00
44.55

(iii)Seals over 100 mm in diameter

Resin

32.00
31.35

Wax

48.00
47.85

13.2 For the making of casts of seals where no existing rubber mould exists, for each side of the seal–

(i)Seals up to 50 mm in diameter

Resin

82.00
81.85

Wax

94.00
93.50

(ii)Seals between 50 mm and 100 mm in diameter

Resin

87.00
86.35

Wax

100.00
99.55

(iii)Seals over 100 mm in diameter

Resin

90.00
89.10

Wax

106.00
106.00

Explanatory Note

(This note is not part of the Regulations)
These Regulations revoke the Public Record Office (Fees) Regulations 1995 and prescribe a new range of fees to be charged for authentication of copies of records and for other services provided by the Public Record Office.


(1)
1958 c. 51.

(2)
S.I. 1995/991.