Travelling Allowances
TRAVELLING ALLOWANCES ACT
CHAPTER 23:50
LAWS OF TRINIDAD AND TOBAGO
Act
6 of 1914
Amended by
45 of 1979
46 of 1979
47 of 1980
10 of 1988
Current Authorised Pages
Pages Authorised
(inclusive) by L.R.O.
1–42 ..
L.R.O.UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
LAWS OF TRINIDAD AND TOBAGO
2 Chap. 23:50 Travelling Allowances
Index of Subsidiary Legislation
Page
Travelling Allowances Regulations (GN 29/1953) … … … 6
Note on Subsidiary Legislation
The Third Schedule of the Travelling Allowances Regulations (GN 29/1953) (which sets out
the designation of the officers who are required to keep and use sufficient means of transport)
has been omitted since this Schedule is soon to be updated.
Note on Adaptation
Under paragraph 6 of the Second Schedule to the Law Revision Act (Ch. 3:03) the Commission
amended certain references to public officers in this Chapter. The Minister’s approval of the
amendments was signified by LN 120/1980, but no marginal reference is made to this Notice
where any such amendment is made in the text.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
L.R.O.
LAWS OF TRINIDAD AND TOBAGO
Travelling Allowances Chap. 23:50 3
CHAPTER 23:50
TRAVELLING ALLOWANCES ACT
ARRANGEMENT OF SECTIONS
SECTION
1. Short title.
2. Interpretation.
3. Transport.
4. Transport allowance.
5. Subsistence allowance.
6. Application for allowance.
7. Transfer expenses.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
LAWS OF TRINIDAD AND TOBAGO
4 Chap. 23:50 Travelling Allowances
1950 Ed.
Ch. 9. No. 12.
6 of 1914.
Commencement.
Short title.
Interpretation.
Transport.
[10 of 1988].
Transport
allowance.
[45 of 1979
46 of 1979
47 of 1980
10 of 1988].
CHAPTER 23:50
TRAVELLING ALLOWANCES ACT
An Act relating to Travelling Allowances to Public Officers.
[24TH MARCH 1914]
1. This Act may be cited as the Travelling Allowances Act.
2. In this Act—
“Officer” includes every person temporarily or permanently
employed in the public service of Trinidad and Tobago;
“salary” includes all pensionable emoluments;
“station” means any place where an Officer is for the time being
resident in the performance of the duties of his office;
“travelling” shall not be taken to include any stay in any one place
which is shown to the satisfaction of the Minister not to have
been necessary in the interest of the public service.
3. (1) Officers when travelling on duty may be furnished
with reasonable transport at the public expense.
(2) The Minister may make Regulations prescribing
the nature and conditions of the transport to be allowed under
this Act.
(3) Subject to any Regulations made under this section,
if any question arises as to the reasonableness of the transport
claimed by any Officer under this section, the Chief Personnel
Officer shall decide upon the claim and his decision is final.
4. (1) The Chief Personnel Officer, whenever he thinks it
necessary, may require sufficient means of transport to be kept by
any Officer for the performance of his duties, and shall prescribe
the allowance to which any such Officer is entitled for the upkeep
of such means of transport; but this allowance shall not be paid in
respect of any period during which such means of transport is not
available for travelling in and for the performance of such duties.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
L.R.O.
LAWS OF TRINIDAD AND TOBAGO
Travelling Allowances Chap. 23:50 5
(2) Every Officer entitled to the allowance shall before
payment thereof, furnish a certificate that he has kept the requisite
means of transport during the past month for the performance of
his public duties.
5. Officers whilst properly travelling and absent from their
stations on the public service shall, subject to the provisions of
this Act and any Regulations hereunder, when the Chief Personnel
Officer is satisfied that they have used due diligence and dispatch
in the performance of such service, be entitled to receive for such
travelling and absence a subsistence allowance in accordance with
Regulations to be made by the Minister.
6. All applications for subsistence allowances shall be
accompanied by a return in such form as may be prescribed in the
Regulations made under this Act.
7. Where an Officer is transferred from one station to
another, and the circumstances are such that no allowance will
become payable to the Officer, the Chief Personnel Officer may
authorise the repayment to the Officer of an actual out of pocket
expenses which he may necessarily have incurred in connection
with the transfer.
Subsistence
allowance.
[10 of 1988].
Application for
allowance.
Transfer
expenses.
[10 of 1988].
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
LAWS OF TRINIDAD AND TOBAGO
6 Chap. 23:50 Travelling Allowances
SUBSIDIARY LEGISLATION
TRAVELLING ALLOWANCES REGULATIONS
ARRANGEMENT OF REGULATIONS
REGULATION
1. Citation.
2. Construction.
3. Variation of allowances.
4. Discretion of Minister.
5. Officer acting in higher office.
6. Hours of departure and arrival.
7. Definition of “month”.
8. Definition of “district”.
9. Definition of “station”.
10. Diary to be kept by Officer claiming subsistence and mileage and
commuted allowances.
11. Form of voucher.
Certificate of Head of Department.
12. Prompt rendering of account.
13. Government vehicles.
14. Use of Government vehicle by Officer.
15. Officer required to hire transport.
16. Use of Government vehicles.
17. Officer owning private motor vehicle.
18. Re-employment of pensioners.
19. Payment of travelling expenses by private firm or individual.
20. Free transport of vehicle to and from Tobago.
21. Special authority to accompany voucher.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
L.R.O.
Travelling Allowances Regulations [Subsidiary]
LAWS OF TRINIDAD AND TOBAGO
Travelling Allowances Chap. 23:50 7
TRAVELLING BY BUS OR STEAMER
22. Classification relating to travelling by Bus and Steamer.
23. Issue of tickets for Steamers.
24. Ticket for servant.
MEANS AND GRADES OF TRANSPORT
25. Means of transport.
Grading of motor vehicles.
Limit of mileage.
Option of Officer to keep higher grade motor car.
Option of Officer to keep a lower grade motor car.
MILEAGE AND SPECIAL ALLOWANCES
26. Annual mileage.
27. Rate of mileage allowance.
Exceeding mileage limit.
Travelling between office and residence.
28. Limit of Officer’s mileage.
29. Officer allowed alternative means of transport.
Certificate when submitting claims.
30. Change of Officer.
31. Officer acting for another Officer.
32. Transfer of Officer to another office.
33. Claim of difference of mileage.
CHAUFFEUR’S ALLOWANCE
34. Allowance for chauffeur.
35. Officer acting temporarily in another office.
36. Allowance to Officer on sick or local leave.
37. Allowance to Officer not granted chauffeur’s allowance.
38. Certificate to accompany voucher.
REGULATION
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
[Subsidiary] Travelling Allowances Regulations
LAWS OF TRINIDAD AND TOBAGO
8 Chap. 23:50 Travelling Allowances
DEPRECIATION AND SEA BLAST ALLOWANCE
39. Special depreciation, sea blast allowance.
STANDING CHARGES WHEN MOTOR VEHICLE
IS NOT IN USE
40. Temporary appointment to district where use of motor vehicle is
not necessary.
SPECIAL TRAVELLING FACILITIES FOR OFFICERS
ON TRANSFER
41. Allowances to Officers on transfer for travelling between residence
and station.
42. Transport expenses of Officer to new station for finding a house.
SUBSISTENCE ALLOWANCE
43. Rate of subsistence allowance in Trinidad and Tobago.
Certificate to be furnished.
Temporary transfer from one district to another.
44. Subsistence allowance not payable for travelling within district without
special authority.
Officer claiming allowance within district.
45. Officers receiving mixed allowance.
46. Approval of Chief Personnel Officer to undertake messing in lieu of
subsistence in an emergency.
47. Subsistence allowances to Officers staying at Rest Houses,
Hotels, etc.
REMOVAL EXPENSES
48. Removal expenses.
ADVANCES TO PURCHASE MEANS OF TRANSPORT
49. Advance to purchase transport required or authorised.
50. Advance to effect insurance.
51. Officer not to dispose of means of transport if advance not repaid.
ARRANGEMENT OF REGULATIONS—Continued
REGULATION
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
L.R.O.
Travelling Allowances Regulations [Subsidiary]
LAWS OF TRINIDAD AND TOBAGO
Travelling Allowances Chap. 23:50 9
52. Advance not to be given to Officer on temporary appointment,
contract, etc.
53. Advance to be limited to actual cost of means of transport.
54. Minister of Finance to fix maximum advances.
55. Officer must obtain approval before purchasing other means of transport.
56. Inspection of used vehicles before approval of advance to purchase.
57. Officer purchasing vehicle of higher grade.
58. Repayment of advances.
59. Advances for effecting insurance, purchase of bicycle, etc.
60. Officer getting advance must enter into agreement.
61. Repayment of advance by Officer leaving Service.
62. Advances on motor vehicles for purpose of effecting repairs.
63. Exemption from motor vehicles tax.
64. Application to Board of Inland Revenue.
65. Disposal of motor vehicles.
TRAVELLING OF OFFICERS ON DUTY BY AIR
66. Officers authorised to travel by air to Tobago.
Flight insurance for Officers travelling on duty.
FIRST SCHEDULE.
SECOND SCHEDULE.
THIRD SCHEDULE.
FOURTH SCHEDULE.
FIFTH SCHEDULE.
SIXTH SCHEDULE.
REGULATION
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
[Subsidiary]
LAWS OF TRINIDAD AND TOBAGO
10 Chap. 23:50 Travelling Allowances
TRAVELLING ALLOWANCES REGULATIONS
made under the Act
1. These Regulations may be cited as the Travelling Allowances
Regulations and shall have effect as from lst January 1953.
2. In construing these Regulations, Heads of Departments,
Financial Officers and Officers submitting claims for travelling
expenses and subsistence allowance should be guided by the
following principles:
(a) that no Officer should be out of pocket as the result
of having to travel on duty;
(b) that no Officer should derive any pecuniary
benefit from travelling on duty;
(c) that an Officer should be protected from himself
when he is assessed to keep a motor vehicle of
any one grade but elects to keep and use a motor
vehicle of a higher grade in lieu thereof.
3. Any allowance under these Regulations may be
discontinued or diminished at any time without any compensation
to the Officer to whom it has been allowed.
4. Any contingency not provided for in these Regulations
shall be dealt with by the Minister in his discretion.
5. Any Officer appointed to act in a higher office will, for
the purpose of these Regulations, be deemed to be the holder of
the office and to be in receipt of the initial salary thereof.
6. The hour of departure and arrival, as the case may be, shall
be determined by the hour of departure from or arrival at the
Officer’s station; but when the journey from the Officer’s residence
is shorter than from his office, and he travels direct from his
residence to his destination, the mileage claimed shall be computed
from his residence.
*These Regulations have been amended by the following GNs 184/1953, 26/1954, 98/1955,
30/1956, 166/1957, 47/1958, 116/1958, 55/1966, 1/1968, 94/1970, 47 of 1980 and 55/1988.
*29/1953.
Citation.
Construction.
Variation of
allowances.
Discretion of
Minister.
Officer acting in
higher office.
Hours of
departure and
arrival.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
L.R.O.
Travelling Allowances Regulations [Subsidiary]
LAWS OF TRINIDAD AND TOBAGO
Travelling Allowances Chap. 23:50 11
7. For the purpose of these Regulations “month” shall be
deemed to be a calendar month.
8. “District” for the purpose of these Regulations means
any area which an Officer either by the nature of his duty or by
the terms of his appointment is required to cover for the due
performance of his duties.
9. An Officer’s station shall be the head office of his district,
or in the absence of such head office, the principal place in which
he transacts his official business.
10. Every Officer to whom a mileage or commuted transport
allowance is payable will be required to keep a diary showing the
dates, points and time of departure and arrival, and distance of and
reasons for all journeys on official business. The Officer will be
expected to keep the diary clean and in a tidy condition and shall
present it for inspection by the Head of his Department or other
Officer authorised by him.
11. (1) All claims for subsistence allowance and travelling
expenses shall be made out in the form from time to time
approved by the Comptroller of Accounts. The certificate to be
given on the form shall be regarded in every particular as an
honour certificate, that the whole expenditure has been
necessarily incurred in the interest of the Public Service, and
that the various items of travelling or transportation expenses
have been actually disbursed.
(2) The certificate of the Head of Department concerned
implies that he has personally satisfied himself that the claim is
reasonable and that the claimant was travelling on duty during the
time specified. The certificate must be in the form prescribed in
the Fourth Schedule.
(3) Claims under this regulation must, if possible, be
supported by voucher.
Definition of
“month”.
Definition of
“district”.
Definition of
“station”.
Diary to be kept
by Officer
claiming
subsistence and
mileage and
commuted
allowances.
Form of
voucher.
Certificate of
Head of
Department.
Fourth
Schedule.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
[Subsidiary] Travelling Allowances Regulations
LAWS OF TRINIDAD AND TOBAGO
12 Chap. 23:50 Travelling Allowances
12. (1) All claims for subsistence allowance and travelling
expenses must be rendered and paid as promptly as possible; any
case of unnecessary delay in submitting a claim will render the
claim liable to be rejected.
(2) Claims for travelling allowances must be prepared and
submitted immediately after the last day of the calendar month to
which they relate.
(3) If for any valid reason any claim is delayed, a certified
explanation for the late submission of the claim must be endorsed
on the voucher by the Head of Department.
13. A Government vehicle shall be used solely in the
performance of public duties, save and except on such conditions
as the Minister of Finance may from time to time impose. In cases
of emergency when it is not possible to obtain the prior approval
of the Minister of Finance, the Head of Department may authorise
the use of the Government vehicle by an Officer and report the
matter immediately to the Minister of Finance, giving the full
circumstances. The unauthorised use of a Government vehicle for
private purposes is strictly forbidden.
14. If an Officer who is required to keep a motor vehicle for
use in the performance of his duties is in receipt of a commuted
allowance, and is at any time, owing to the vehicle being
temporarily out of use, allowed the use of a Government vehicle,
he shall receive only such proportionate part of the commuted
allowance as is due to him.
15. Where an Officer is permitted to hire his means of
transport instead of owning same, he will draw such allowance
under such conditions as the Minister of Finance may from time
to time approve.
16. Officers travelling on duty, except those enumerated in
Parts I and II of the Third Schedule, and those whose minimum
salaries exceed one thousand nine hundred and twenty dollars a
Prompt
rendering of
account.
Government
vehicles.
Use of
Government
vehicle by
Officer.
Officer required
to hire transport.
Use of
Government
vehicles.
[94/1970].
*Third
Schedule.
*See Note on Subsidiary Legislation on page 2.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
L.R.O.
Travelling Allowances Regulations [Subsidiary]
LAWS OF TRINIDAD AND TOBAGO
Travelling Allowances Chap. 23:50 13
year, shall, whenever possible, travel in Port-of-Spain by omnibus,
or elsewhere by any form of transport operated by Government:
(launch or steamer): However, where in the interest of the Service a
Head of Department considers it advisable that an Officer of his
Department for whom provision is not made in Parts I and II of the
Third Schedule should on any special occasion use his motor vehicle
on official business, he may authorise the Officer to do so and to
claim mileage at the following rates—in the case of a “standard
car”—forty cents per mile; in the case of a “light car”—thirty-four
cents per mile. The special circumstances must be stated on the
voucher and the Comptroller of Accounts if he is satisfied as to the
advisability for the use of the motor vehicle shall pass the claim.
17. No Officer who owns a motor vehicle may be preferred to
act in an office requiring the use of a motor vehicle for that reason,
and any Officer who is in possession of his private means of transport
may, if required to act in an office requiring the use of a motor vehicle,
be called upon to use alternative means of transport instead of using
his private motor vehicle for the performance of his duties.
18. A pensioner who is temporarily re-employed, whether in
the office which he held prior to his retirement or in another office
shall, for the purposes of these Regulations, be deemed to be in
receipt of a salary equivalent to the salary which he drew
immediately prior to retirement.
19. The Minister of Finance may authorise the payment into
public funds by way of reimbursement from a private firm or
individual of expenses incurred in travelling by a Government
Officer for any supervision undertaken in his official capacity.
20. (1) An Officer who is required to keep and use a motor
vehicle for the performance of his duties and who is visiting Tobago
on official business, may be permitted by the Chief Personnel
Officer to transport his vehicle to and from Tobago by Coastal
Steamer at Government expense, provided that the mileage to be
covered on duty is not less than one hundred miles.
Third Schedule.
Officer owning
private motor
vehicle.
Re-employment
of pensioners.
Payment of
travelling
expenses by
private firm or
individual.
Free transport of
vehicle to and
from Tobago.
[116/1958
55/1988].
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
[Subsidiary] Travelling Allowances Regulations
LAWS OF TRINIDAD AND TOBAGO
14 Chap. 23:50 Travelling Allowances
(2) Judges of the High Court holding Assizes in
Tobago will be permitted to transport their motor vehicles to
and from Tobago at Government expense, provided that no
claim for mileage allowance is made in respect of travelling
in Tobago.
(3) Law Officers engaged at the hearing of any criminal
or civil proceedings or matter in Tobago will be permitted to
transport their motor vehicles to and from Tobago at Government
expense. No claim for mileage allowance shall be permitted in
respect of the travelling of the officers in Tobago.
(4) An Officer stationed in Tobago who is required to keep
or authorised to use a motor vehicle shall be permitted by the Chief
Personnel Officer to transport such vehicle to Tobago by Coastal
Steamer at Government expense at the time of purchase of the vehicle.
(5) An Officer stationed in Tobago who is required to keep
or authorised to use a motor vehicle may, subject to the approval
of the Chief Personnel Officer, be granted permission for the free
transport of his motor vehicle to Trinidad not more than once every
six months for the purpose of effecting major repairs.
(6) The prior approval of the Minister of Finance should
be obtained for the transport of vehicles to and from Tobago under
this regulation.
21. Any special authority granted under these Regulations shall
be quoted on the claims submitted to the Comptroller of Accounts
to be passed for payment.
TRAVELLING BY BUS OR STEAMER
22. Officers when travelling on duty are entitled to travel by
Government Bus and Steamer in accordance with the
classifications set out in the First Schedule. However, an Officer
travelling on duty by the Coastal Steamer may be permitted by
his Head of Department to travel by a class higher than that to
which he is entitled under this regulation if accommodation is
not available in the class by which he is eligible to travel.
Special
authority to
accompany
voucher.
Classification
relating to
travelling by
Bus and
Steamer.
[55/1988].
First Schedule.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
L.R.O.
Travelling Allowances Regulations [Subsidiary]
LAWS OF TRINIDAD AND TOBAGO
Travelling Allowances Chap. 23:50 15
The Chief Personnel Officer may, in any particular case, authorise
any Officer to travel by a class higher than that to which he is
entitled under this regulation.
23. (1) An order for the issue of a Steamer ticket, signed by
the Head of Department or his duly authorised Deputy or Assistant
must be presented at the Steamer Booking Office by the person in
whose name it is drawn and exchanged for a ticket.
(2) An Officer requiring an order for the issue of a ticket
must make early application to the Head of his Department, and
any Officer who travels without obtaining the necessary order
will be required to pay the cost of his ticket. Except in special
circumstances claims for refund in cash of Steamer fares will
not be admitted.
24. An Officer travelling on duty, when necessarily
accompanied by a servant, may be provided with an order for the
issue of a third class steamer ticket for the servant.
MEANS AND GRADES OF TRANSPORT
25. (1) The Chief Personnel Officer may—
(a) require an Officer to keep and use sufficient
means of transport for the performance of the
duties of his office, or
(b) where an Officer is not so required to keep
sufficient means of transport authorise an
Officer to make use of his own vehicle for
travelling on duty.
However, in any case where an Officer is required to keep and
use or authorised to make use of a motor vehicle, the Chief
Personnel Officer shall prescribe the grade of motor vehicle to be
kept and used or to be made use of by the Officer for the
performance of the duties of his office and shall fix a limit of the
annual mileage to be covered in respect of the office.
Issue of tickets
for Steamers.
Ticket for
servant.
Means of
transport.
[94/1970
55/1988].
Grading of
motor vehicles.
Limit of
mileage.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
[Subsidiary] Travelling Allowances Regulations
LAWS OF TRINIDAD AND TOBAGO
16 Chap. 23:50 Travelling Allowances
*See Note on Subsidiary Legislation on page 2.
(2) Officers holding the offices enumerated in Part I of
the Third Schedule shall be required to keep and use the means
of transport shown thereunder and Officers holding the offices
enumerated in Part II of that Schedule are authorised to make
use of the means of transport shown thereunder. An Officer who
holds an office enumerated in that Schedule in respect of which
office the authorised means of transport is a motor car, shall
not be permitted to use a motor car, if his salary does not exceed
one thousand six hundred and eighty dollars a year but shall
use such other means of transport as may be prescribed by the
Chief Personnel Officer.
However, the Chief Personnel Officer may at any time amend
the said Schedule by adding thereto any other office or removing
therefrom any office included in or added thereto or by varying
the grade of means of transport to be kept and used or to be made
use of by the Officer.
(3) If any Officer who is required to keep or authorised
to use a motor car of any one grade elects and is granted permission
to keep and use a motor car of a higher grade in lieu thereof, he is
entitled only to the rate fixed for the grade of motor car for which
he is assessed.
(4) Any Officer who is required to keep or authorised to
use a motor car of any grade may, with the approval of the Chief
Personnel Officer, keep and use a motor car of the lower grade in
lieu thereof, but he is entitled only to the rate fixed for the lower
grade motor car.
MILEAGE AND SPECIAL ALLOWANCES
26. The annual mileage to be covered in respect of the office
held by each Officer enumerated in Parts I and II of the Third
Schedule shall not exceed the limit shown in column five of Part I
or in column four of Part II of that Schedule but the Chief Personnel
Officer may at any time amend the columns by varying the amount
of annual mileage shown thereunder.
*Third
Schedule.
Option of
Officer to keep
higher grade
motor car.
Option of
Officer to keep a
lower grade
motor car.
Annual mileage.
[55/1988].
*Third
Schedule.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
L.R.O.
Travelling Allowances Regulations [Subsidiary]
LAWS OF TRINIDAD AND TOBAGO
Travelling Allowances Chap. 23:50 17
27. An Officer who has not been granted a commuted
allowance and is authorised to use his own vehicle—motor car, or
bicycle for travelling on duty may be paid a mileage allowance at
the rates set out in Part I of the Second Schedule but—
(a) no payment shall be made in respect of journeys
less than one mile and in journeys in excess of
one mile claims for distances of less than
half-a-mile shall not be admitted;
(b) no payment shall be made in respect of mileage
in excess of the annual mileage fixed as in
regulation 26 except with the special authority of
the Minister of Finance;
(c) no allowance shall be payable in respect of journeys
between an Officer’s residence and his office for
the purpose of attendance at office except with the
special authority of the Chief Personnel Officer.
28. A Head of Department if he considers it advisable in the
interest of the Service or if he has reason to believe that an Officer
of his Department for whom an annual mileage limit is fixed in
Part I or Part II of the Third Schedule is travelling so excessively as
to exceed his annual mileage or in any way so as to impair his
efficiency, may limit the Officer’s mileage to a monthly basis. In all
cases the reason for the action as well as the monthly mileage allotted
to the Officer shall be reported to the Comptroller of Accounts.
29. (1) Where an Officer who is required to keep or authorised
to use a motor vehicle is not in possession of the motor vehicle
owing to his not having yet purchased it or to the vehicle being
temporarily laid up for repairs and authority is granted for him to
use alternative means of transport, the Officer will be expected to
travel by public service vehicles, and refunds for the hire of taxis
will only be met in special circumstances. A Head of Department
may give approval for an Officer to use alternative means of
transport for a period not exceeding two months. Where the period
is expected to exceed two months the prior approval of the Chief
Personnel Officer must be obtained. A detailed monthly statement
Rate of mileage
allowance.
[55/1988].
Second
Schedule.
Exceeding
mileage limit.
Travelling
between office
and residence.
Limit of
Officer’s
mileage.
*Third
Schedule.
Officer allowed
alternative
means of
transport.
[55/1988].
*See Note on Subsidiary Legislation on page 2.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
[Subsidiary] Travelling Allowances Regulations
LAWS OF TRINIDAD AND TOBAGO
18 Chap. 23:50 Travelling Allowances
of actual expenses incurred, supported by receipts where possible,
must be attached to the voucher submitted for payment and the
Officer shall be refunded such expenses incurred provided the
amount claimed does not exceed the equivalent in cash of one-
twelfth of his fixed annual mileage. The receipts given should be
specific as to the times during which the vehicle was used on official
business by the Officer and should give details of the journeys.
(2) An Officer who is temporarily granted permission
to use alternative means of transport and is in possession of a
bicycle may, with the approval of his Head of Department, use
the bicycle and be paid the rate fixed for a bicycle provided that
the allowance for a bicycle together with the amount claimed for
other means of transport does not exceed the amount allowed
under subregulation (1).
(3) Any Officer submitting a claim under subregulations (1)
and (2) shall furnish monthly with his claim a certificate in the form
contained in Part II of the Fourth Schedule.
30. A Head of Department shall notify the Comptroller of
Accounts as soon as possible of any change in an Officer’s station.
31. Unless otherwise specially provided an Officer who is
required to keep or authorised to use a motor vehicle and who is
appointed to act in another office shall take into account any
consequent mileage covered during any one year against the office
in which he is acting as well as against his substantive office.
Any Officer appointed to act in another office may, with the
approval of the Chief Personnel Officer, be temporarily allotted
mileage on a monthly basis or for the whole period during which
he is required to act.
32. If an Officer who is required to keep or authorised to use a
motor vehicle is transferred to an office where he is not required to
travel, the Officer is not entitled to draw any travelling allowance,
and the fact that the Officer may have obtained an advance for the
purchase of a motor vehicle does not entitle him to draw an
Certificate when
submitting
claims.
Fourth
Schedule.
Change of
Officer.
Officer acting
for another
Officer.
[55/1988].
Transfer of
Officer to
another office.
[55/1988].
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
L.R.O.
Travelling Allowances Regulations [Subsidiary]
LAWS OF TRINIDAD AND TOBAGO
Travelling Allowances Chap. 23:50 19
*See Note on Subsidiary Legislation on page 2.
allowance for a post not scheduled under these Regulations.
However, where an Officer who is required to keep or authorised
to use a motor vehicle is transferred to an office requiring him to
keep a motor vehicle of a lower grade, he may with the approval
of the Chief Personnel Officer continue to use the higher grade
vehicle for the performance of his duties and be paid the rates for
the higher grade vehicle until he has disposed of it.
33. (1) Where it is proved that in any calendar year an Officer
who is required to keep or authorised to use a motor vehicle had
the maintenance of his vehicle on official duty for the whole year
and did not receive payment at the higher rate applicable to his
grade of vehicle as set out in paragraph (b)(i) of Part I of the
Second Schedule in respect of mileage done by him up to the limit
of the total payable at the higher rate for the twelve months of that
year, an additional allowance shall be paid to cover the difference
between such rate and that at paragraph (b)(ii) of Part I of the
Second Schedule applicable to his grade of vehicle.
(2) An Officer who was not in possession of his prescribed
means of transport or who was temporarily allowed the use of
alternative means of transport or who was on vacation leave for
one month or more, is not entitled to claim difference of mileage
in respect of such periods during which his vehicle was not used
on official duty.
CHAUFFEUR’S ALLOWANCE
34. Where the Chief Personnel Officer is satisfied that the
nature an Officer’s duty necessitates the employment of a
chauffeur, an allowance at the rate of one hundred and forty
dollars a month may be granted to the Officer but the allowance
set out in column (4) of Part I of the Third Schedule shall remain
in force until varied or revoked which column the Chief Personnel
Officer may amend by adding thereto or removing therefrom any
allowance included or added thereto.
Claim of
difference of
mileage.
Second
Schedule.
Allowance for
chauffeur.
[30/1956
44/1970
55/1988].
*Third
Schedule.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
[Subsidiary] Travelling Allowances Regulations
LAWS OF TRINIDAD AND TOBAGO
20 Chap. 23:50 Travelling Allowances
35. An Officer in receipt of a monthly chauffeur’s allowance
when temporarily required to act in an office in which a
chauffeur’s allowance is not payable may, with the authority of
the Chief Personnel Officer, in special circumstances, be allowed
to draw the whole or part of the allowance but the maximum
period for which the Chief Personnel Officer may authorise the
payment of the whole or part of any such allowance shall not in
any case exceed two months.
36. An Officer in receipt of a monthly chauffeur’s allowance
may, when absent on sick leave in Trinidad and Tobago or on local
leave for a period not exceeding in either case fourteen days at any
one time, draw without special permission such part of the
allowance as may not be required for the locum tenens for the
performance of the duties of the office.
37. An Officer travelling on duty, who has not been granted
a chauffeur’s allowance, may be granted in respect of a
chauffeur’s allowance, the sum of six dollars in respect of any
day’s journey of one hundred miles or more in Trinidad or sixty
miles or more in Tobago on which he employs a licensed chauffeur
and may be permitted to claim refund of expenses up to a
maximum of two dollars and fifty cents per day, incurred in
supplying the chauffeur with a meal except that in the case of an
Officer travelling on duty on journeys in excess of one hundred
miles in Trinidad or sixty miles in Tobago necessitating his
absence from his station for a period exceeding twenty-four hours,
he may at the discretion of the Comptroller of Accounts be paid
a chauffeur’s allowance in respect of each day of such absence at
the rate of six dollars and that the amount claimed does not in
any one month exceed sixty dollars.
38. Any Officer who is granted a chauffeur’s allowance or
any Officer submitting a claim for a chauffeur’s allowance in
accordance with the preceding regulations shall furnish with his
claim the certificates in the form provided in Parts III and IV of
the Fourth Schedule.
Officer acting
temporarily in
another office.
[166/1957
55/1988].
Allowance to
Officer on sick
or local leave.
Allowance to
Officer not
granted
chauffeur’s
allowance.
[94/1970].
Certificate to
accompany
voucher.
Fourth Schedule.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
L.R.O.
Travelling Allowances Regulations [Subsidiary]
LAWS OF TRINIDAD AND TOBAGO
Travelling Allowances Chap. 23:50 21
DEPRECIATION AND SEA BLAST ALLOWANCE
39. The mileage rates set out in paragraph 2(b) of Part I of the
Second Schedule include a special allowance to cover additional
wear and tear on motor vehicles as may result from the use of the
vehicles on roads of low standard. In addition, special allowances
calculated as a percentage of the mileage rates applicable to the
grade of motor vehicle an Officer is required to keep or authorised
to use may be paid at the rates indicated and under the conditions
stated in Part II of the Second Schedule, to take care of the
circumstances as may tend to increase further the wear and tear on
motor vehicles. However, the Chief Personnel Officer may at any
time amend that Schedule by adding thereto any other area or
removing therefrom any area included therein or added thereto,
by varying or revoking the rates set out therein or by varying the
conditions there stated.
STANDING CHARGES WHEN MOTOR VEHICLE
IS NOT IN USE
40. (1) If any Officer who has been required to keep a motor
vehicle for the performance of his duties is temporarily assigned
duty in a place or district where the use of the motor vehicle is
not possible or necessary, he may, with the approval of the
Minister of Finance, be allowed to draw for a period of not
more than six months such portion of the standing charges set
out in Part III of the Second Schedule, as the Minister of Finance
may think fit, provided that the Officer certifies that the vehicle
has been placed in storage and the wheels removed. However,
if an Officer elects to continue to use his vehicle for private
purposes during the period of his temporary transfer, the
Comptroller of Accounts may, with the approval of the Minister
of Finance, agree to the suspension for a period not exceeding
six months of the repayment of any instalment on the advance
for the purchase of the vehicle.
(2) An Officer required to keep a motor vehicle for the
performance of his duties who proceeds on vacation leave for a
period of one month or more, may, with the approval of the Minister
Special
depreciation, sea
blast allowance.
[94/1970
55/1988].
Second
Schedule.
Temporary
appointment to
district where
use of motor
vehicle is not
necessary.
Second
Schedule.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
[Subsidiary] Travelling Allowances Regulations
LAWS OF TRINIDAD AND TOBAGO
22 Chap. 23:50 Travelling Allowances
of Finance, be allowed to draw for a period not exceeding six
months, such portion of the Standing Charges set out in Part III of
the Second Schedule, as the Minister of Finance may think fit,
provided that the Officer is not proceeding on leave prior to
retirement, that the vehicle remains in his ownership in Trinidad
and Tobago, and he certifies that it has been placed in storage and
the wheels removed.
(3) An Officer who has been granted Standing Charges
under subregulation (1) or (2) and who, on resumption of duty in
an office in which he is required to travel, submits an application
for permission to dispose of the vehicle in respect of which he was
granted Standing Charges, is not eligible, except in special
circumstances, to have his application considered unless the
application has been made after the expiration of a period of not
less than that in respect of which he was in receipt of Standing
Charges or unless he refunds such portion of the Standing Charges
paid to him as represents the difference between the amount so
paid and an amount that would be payable for a period from the
date of his resumption of duty to the date of disposal of the vehicle.
(4) Any payment to an Officer by way of Standing
Charges shall be reduced by the amount of any rebate of Licence
Duty which he may receive in respect of the period for which he
has been paid Standing Charges.
SPECIAL TRAVELLING FACILITIES FOR
OFFICERS ON TRANSFER
41. (1) Where an Officer is transferred to a district and
housing accommodation is not readily available in that district or
the period of the Officer’s transfer is not sufficiently long to justify
requiring him to reside in that district, and he continues to reside
in his former district, he is eligible for the following allowances
for travelling between his residence and his station:
(a) if he has been transferred temporarily, and—
(i) is required to keep or authorised to use a
motor vehicle in either his former or his
new district, an allowance at the rates set
out in Part I of the Second Schedule;
Second
Schedule.
Allowances to
Officers on
transfer for
travelling
between
residence and
station.
[184/1953
26/1954
55/1988].
Second
Schedule.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
L.R.O.
Travelling Allowances Regulations [Subsidiary]
LAWS OF TRINIDAD AND TOBAGO
Travelling Allowances Chap. 23:50 23
(ii) is not required to keep or authorised to use
a motor vehicle in either his former or his
new district but keeps and uses a motor
vehicle, an allowance at the rates set out
in paragraph 2(b)(ii) of Part I of the
Second Schedule for two-thirds of the
meleage travelled;
(iii) does not keep a motor vehicle, such
allowances as may be approved by the
Chief Personnel Officer based on such
other means of transport as may be
approved by him.
(b) if he has been transferred permanently, and—
(i) keeps and uses a motor vehicle, an allowance
at the rates set out in paragraph 2(b)(ii) of
Part I of the Second Schedule for two-thirds
of the mileage travelled;
(ii) does not keep a motor vehicle, such
allowances as may be approved by the
Chief Personnel Officer based on such
other means of transport as may be
approved by him.
(2) No Officer shall be allowed to claim for more than
one return journey per day between his residence and his station in
his new district.
(3) Except with the permission of the Chief Personnel
Officer, allowances granted under this regulation shall not continue
longer than six months in the case of a temporary transfer and
three months in the case of a permanent transfer.
42. Except where official quarters are provided and if the Head
of Department considers it necessary, the travelling expenses of
an Officer or a member of his family acting on his behalf shall be
paid for one preliminary visit to his new station prior to his transfer
thereto for the purpose of finding a house. The expenses payable
to an Officer in such cases would be the equivalent of the amount
he would have received had he been travelling on duty.
Second
Schedule.
Second
Schedule.
Transport
expenses of
Officer to new
station for
finding a house.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
[Subsidiary] Travelling Allowances Regulations
LAWS OF TRINIDAD AND TOBAGO
24 Chap. 23:50 Travelling Allowances
SUBSISTENCE ALLOWANCE
43. (1) Officers travelling on duty in Trinidad and Tobago,
unless otherwise specially provided for, shall be paid over and
above their actual reasonable travelling expenses, subsistence
allowance at the rates set out in the Fifth Schedule. However,
Officers who are absent from their station for an extended period
and who are required to break the continuity of their absence by
attendance at their station on instructions from their Head of
Department shall be permitted to draw travelling expenses for the
return journey and subsistence allowance at such rates as if the
periods of absence from their station were not continuous provided
that the maximum subsistence allowance payable per month is not
exceeded. If, however, an Officer returns to his station for his own
convenience, e.g., on a Sunday or Public Holiday, he shall be
allowed travelling expenses for the return journey but he may only
be paid subsistence allowance at the reduced scales in respect of
the actual periods of absence from his station as though the periods
of absence from his station were continuous.
(2) For the purpose of calculating a period of absence
entitling an officer to claim subsistence allowance, an absence of
not less than six hours but less than twelve hours shall count as
one-third of a day; an absence of not less than twelve hours but
less than eighteen hours shall count as one-half of a day; and an
absence of over eighteen hours up to twenty-four hours shall count
as a full day. In cases where an officer is required by the Permanent
Secretary or the Head of his Department to sleep away from home,
although not completing an absence of over eighteen hours, the
full day shall be allowed. After the first twenty-four hours each
completed hour shall count as one-twenty-fourth of a day.
An absence of less than six hours shall count as one-third of a
day if the absence includes any of the following three periods:
(a) 6.00 a.m. to 8.00 a.m.
(b) 11.00 a.m. to 1.00 p.m.
(c) 6.00 p.m. to 8.00 p.m.
Rate of
subsistence
allowance in
Trinidad and
Tobago.
[94/1970
55/1988].
Fifth Schedule.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
L.R.O.
Travelling Allowances Regulations [Subsidiary]
LAWS OF TRINIDAD AND TOBAGO
Travelling Allowances Chap. 23:50 25
(3) Every Officer submitting a claim for subsistence
allowance shall furnish with his claim therefor a certificate in the
form contained in Part V of the Fourth Schedule.
(4) Where an Officer is temporarily transferred from one
district to another to perform the duties of another Officer, the
Officer so transferred shall be allowed to draw subsistence
allowance in accordance with these Regulations for a period not
exceeding one month after the transfer, but where the period of the
transfer exceeds one month an Officer may with the approval of
the Chief Personnel Officer draw subsistence allowance for a period
in excess of one month.
44. (1) Except in special circumstances and with the specific
authority of the Chief Personnel Officer no subsistence shall be
paid to an Officer in respect of any travelling within the limits of
his district with the exception of the Officers specified in Part II of
the Fifth Schedule. However, the Chief Personnel Officer may
amend Part II of the Fifth Schedule by adding thereto or removing
therefrom any special authority granted.
(2) Any Officer (other than those specified in Part II of
the Fifth Schedule) to whom a district has been assigned may charge
for subsistence within the limits of his district provided that he is
required to sleep away from home or is absent from his station for
not less than twelve consecutive hours. After the first twenty-four
hours, twelve hours shall count as one-third of a period.
45. (1) Officers who are in receipt of commuted travelling
and subsistence allowances shall be subject to a proportionate
deduction of such allowances for periods of absence from their
assigned districts when in receipt of subsistence and travelling
allowances. Such Officers when absent on vacation, sick or local
leave shall not be permitted to draw any part of this commuted
allowance provided that where authority is granted to use a motor
vehicle the whole allowance shall be treated as if it were a
commuted transport allowance and the relevant provisions of these
Regulations shall apply.
Certificate to be
furnished.
Fourth
Schedule.
Temporary
transfer from
one district to
another.
Subsistence
allowance not
payable for
travelling within
district without
special
authority.
[55/1988].
Fifth Schedule.
Officer claiming
allowance
within district.
Fifth Schedule.
Officers
receiving mixed
allowance.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
[Subsidiary] Travelling Allowances Regulations
LAWS OF TRINIDAD AND TOBAGO
26 Chap. 23:50 Travelling Allowances
(2) Officers in receipt of rations and free quarters or an
allowance in lieu thereof as part of their emoluments may when
on special duty or when on temporary transfer to another district
be permitted to draw subsistence allowance in accordance with
these Regulations provided that free quarters and rations are not
further provided in the district to which they have been transferred.
46. When in an emergency the Commissioner of Police
considers it necessary that Officers and members of the Police
Service should be supplied with cooked rations in lieu of
subsistence, the authority of the Chief Personnel Officer shall be
obtained before any expenditure is incurred. In any such application
the reasons necessitating such an expediency should be explained,
as well as the manner in which it is proposed to undertake the
messing. The amount that would normally have been payable for
subsistence and the amount it is proposed to expend on messing
should also be stated. Under no circumstances should such a
responsibility be undertaken without the prior approval of the Chief
Personnel Officer.
47. (1) Officers travelling on official duty, who stay in Rest
Houses in Trinidad and Tobago, shall be paid subsistence allowance
at the rates set out in the Fifth Schedule.
(2) Officers travelling on official duty, who are obliged
to stay in Hotels or Boarding Houses in Trinidad and Tobago,
due to the absence or unavailability of Rest House
accommodation, shall be paid subsistence allowance at the rates
set out in the Sixth Schedule.
However, except in the case of Members of Cabinet and of
Judges of the Supreme Court, an Officer’s stay in a Hotel or
Boarding House shall not exceed fifteen days, unless special
authority to exceed that period has been obtained from the Chief
Personnel Officer and Members of Cabinet and Judges of the
Supreme Court may stay in Hotels or Boarding Houses when
available in lieu of Rest Houses.
Approval of
Chief Personnel
Officer to
undertake
messing in lieu
of subsistence in
an emergency.
[55/1988].
Subsistence
allowances to
Officers staying
at Rest Houses,
Hotels, etc.
[55/1988].
Fifth Schedule.
Sixth Schedule.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
L.R.O.
Travelling Allowances Regulations [Subsidiary]
LAWS OF TRINIDAD AND TOBAGO
Travelling Allowances Chap. 23:50 27
REMOVAL EXPENSES
48. (1) The transportation of the household effects of an
Officer who is being removed from one station to another whether
on promotion or otherwise, unless the removal is due to his own
request, shall be undertaken by Government.
(2) In cases where Government means of transport are
not available for this purpose, the actual out of pocket expenses
shall be paid by Government, provided that the Head of Department
is satisfied that the most economical means of transportation has
been utilised.
(3) In the case of the removal of an Officer belonging to
a Department which possesses its own transport vehicles, use may
be made of those vehicles for the removal of the Officer’s household
effects provided that no other suitable means of Government
transport are available and that it is convenient to the Department.
(4) The expenses referred to above may include the
transport expenses of an Officer’s wife and children (if any) and
of two servants and the transport of furniture and other reasonable
household effects, but no allowance will be paid for the transport
of animals or vehicles save such as an Officer is required to keep
or authorised to use for his official duties, nor of plants, poultry
and the like.
(5) The expense of crating furniture will not be borne by
Government except in the case of transport by coastal steamers
when crating shall be arranged by the Trinidad and Tobago
Department of Works.
(6) When an Officer stationed away from his home in
Trinidad and Tobago dies while on duty, the removal expenses
from his station to any other part of Trinidad and Tobago may be
paid ex gratia out of public funds at the discretion of the Minister
of Finance within the limit of the amount prescribed in these
Regulations for the removal expenses of an Officer.
(7) An Officer transferred between Trinidad and Tobago
shall be allowed free transport of a motor car if he owns one at the
time of his transfer.
Removal
expenses.
[94/1970].
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
[Subsidiary] Travelling Allowances Regulations
LAWS OF TRINIDAD AND TOBAGO
28 Chap. 23:50 Travelling Allowances
(8) A travelling Officer travelling from Trinidad to Tobago
on duty for more than one week shall be allowed free transport of
his motor car.
ADVANCES TO PURCHASE MEANS OF TRANSPORT
49. If it is in the interest of Government that an Officer shall
be required to keep or authorised to use a motor vehicle or other
means of transport for the performance of his official duties an
advance may be made by Government, at such interest as the
Minister of Finance may direct, for the purchase of the vehicle or
for the purchase of other means of transport. All applications for
such advances should be made to the Comptroller of Accounts in
the form approved by him from time to time.
50. An Officer who obtains an advance for the purchase of a
motor vehicle shall be required to effect insurance thereon. Any
Officer who is required to keep or authorised to use a vehicle for
the performance of his duties may be granted an advance to cover
the amount of the insurance premium.
51. An Officer who is required to keep or authorised to use a
motor vehicle or other means of transport and who has been given
an advance under these Regulations shall be required to obtain
and use the motor vehicle or other means of transport, and the
Officer shall not dispose of the motor vehicle or other means of
transport so long as any part of the sum or sums advanced remains
unpaid except with the consent of the Comptroller of Accounts
and on such conditions as the Comptroller of Accounts may at his
discretion impose.
52. (1) No advance shall be made to any Officer—
(a) on temporary appointment;
(b) on contract unless the repayment of the advance
shall be made by the Officer within the period of
his contract, but the period of repayment of the
advance may be extended beyond the term of the
contract if the Officer provides adequate security
to the satisfaction of the Comptroller of Accounts;
Advance to
purchase
transport
required or
authorised.
[98/1955
1/1968].
Advance to
effect insurance.
Officer not to
dispose of
means of
transport if
advance not
repaid.
Advance not to
be given to
Officer on
temporary
appointment,
contracts etc.
[55/1966].
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
L.R.O.
Travelling Allowances Regulations [Subsidiary]
LAWS OF TRINIDAD AND TOBAGO
Travelling Allowances Chap. 23:50 29
(c) appointed to act in an office the holder of
which is required to keep or authorised to use
means of transport unless the period of the
acting appointment is not less than six months
and he obtains his means of transport within
the first month of the commencement of the
acting appointment;
(d) for the purpose of paying licence duty;
(e) who is not actually required to keep a bicycle,
even if he receives an allowance for the use of
his own bicycle on official duty.
(2) Notwithstanding subregulation (1)(a), the Minister
of Finance may, in his discretion, approve the making of an
advance to an officer on temporary appointment upon such
terms and conditions as he thinks fit, if the Minister is satisfied
that the special circumstances of his case warrant the making
of the advance.
53. An advance shall be limited to the actual cost of the motor
vehicle or other means of transport required to be kept or authorised
to be used by an Officer, subject to the maximum amount prescribed
by the Minister of Finance and subject to the Officer not having
been previously given an advance for the purchase of a motor
vehicle or other means of transport.
54. The Minister of Finance shall from time to time fix the
maximum amount that may be advanced for the purchase of a motor
vehicle or other means of transport and shall take into consideration
the market price at which the motor vehicle or other means of
transport is being sold.
55. If an Officer who has been granted an advance to purchase
a motor vehicle or other means of transport wishes to obtain a
further advance towards the purchase of another motor vehicle or
other means of transport, he shall seek the prior approval of the
Comptroller of Accounts before effecting a sale or “trade in” of
the motor vehicle or other means of transport. Such further advance
Advance to be
limited to actual
cost of means of
transport.
Minister of
Finance to fix
maximum
advances.
Officer must
obtain approval
before
purchasing other
means of
transport.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
[Subsidiary] Travelling Allowances Regulations
LAWS OF TRINIDAD AND TOBAGO
30 Chap. 23:50 Travelling Allowances
shall only be granted when the Comptroller of Accounts is satisfied
that the Officer has properly disposed of his motor vehicle or other
means of transport and the Officer has paid off any outstanding
balance on his previous advance and on any advance granted for
repairs and has declared the full amount realised from the sale or
“trade in” of the motor vehicle or other means of transport. In
arriving at the amount to be advanced the amount realised from
the sale or “trade in” of the Officer’s motor vehicle or other means
of transport shall be deducted from the cost of the motor vehicle
or other means of transport being purchased except that—
(a) where an Officer has a balance outstanding on a
previous advance, a reduction in the amount to
be deducted in respect of the proceeds of sale or
“trade in” may be allowed to enable the
outstanding balance to be settled;
(b) in special circumstances, the Comptroller of
Accounts may in the interest of the Service,
authorise an advance to an Officer before a sale
has been effected on such terms and conditions
as he may impose.
56. An Officer who applies for an advance to purchase a used
vehicle shall be required before the advance is made to present the
vehicle for inspection by a Licensing Officer or other Government
Officer acceptable to the Comptroller of Accounts and the Officer
applying for the advance. The vehicle shall be inspected and valued
and the Comptroller of Accounts if satisfied as to the condition
and the price at which the vehicle is being sold shall approve the
advance. No advance shall be given in excess of the price at which
the vehicle is valued.
57. An Officer who is required to keep or authorised to use a
motor vehicle of any one grade and who elects to purchase a
vehicle of a higher grade may with the approval of the Minister
of Finance and without prejudice to any of the foregoing
regulations be allowed an advance only to meet the cost of the
lower grade vehicle.
Inspection of
used vehicles
before approval
of advance to
purchase.
Officer
purchasing
vehicle of
higher grade.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
L.R.O.
Travelling Allowances Regulations [Subsidiary]
LAWS OF TRINIDAD AND TOBAGO
Travelling Allowances Chap. 23:50 31
58. An Officer who has been granted an advance under these
Regulations shall repay the advance by equal monthly instalments
unless otherwise directed by the Comptroller of Accounts. The
fact that deductions towards repayment of an advance have not
been made from an Officer’s salary does not in any way relieve
him of his obligation to comply with the conditions under which
the advance is made and any such deduction not made from an
Officer’s salary shall be paid into public funds or nearest Revenue
Office by the Officer not later than the last day of the month in
which the deduction has not been made and the receipt forwarded
to the Comptroller of Accounts for his information.
59. An advance for the purchase of a bicycle or for the
purpose of effecting insurance shall be repaid within one year
and an advance for the purchase of a motor vehicle shall be
repaid within such period as the Minister of Finance may from
time to time direct.
60. In the case of an advance for the purchase of means of
transport the Officer shall enter into an agreement on the approved
form; but in the case of an advance for the purchase of means of
transport other than a motor vehicle which has been insured the
Officer shall furnish adequate security to the satisfaction of the
Comptroller of Accounts.
61. An Officer who has been given an advance under these
Regulations for the purchase of means of transport and who has
not completed the repayment of the advance may, on leaving the
Service, through compulsory retirement or on transfer to another
country, be allowed, subject to the approval of the Comptroller of
Accounts, one of the following options:
(a) the Officer may within such period as the
Comptroller of Accounts may allow pay off the
balance outstanding on the advance and retain the
means of transport;
(b) the Officer may be allowed by the Comptroller
of Accounts a period of time within which to sell
the means of transport and pay off the balance
outstanding on the advance.
Repayment of
advances.
Advances for
effecting
insurance,
purchase of
bicycle, etc.
Officer getting
advance must
enter into
agreement.
Repayment of
advance by
Officer leaving
Service.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
[Subsidiary] Travelling Allowances Regulations
LAWS OF TRINIDAD AND TOBAGO
32 Chap. 23:50 Travelling Allowances
However, an Officer who is dismissed or resigns from the Service
and does not immediately pay off the balance outstanding on an
advance given under these Regulations or an Officer who has been
allowed an option as at subregulation (a) or (b) and has not fulfilled
the requirements relating to the option shall hand over the means
of transport to Government to be sold in such manner as
Government considers fit and is liable for such amount as the
proceeds of the sale may fall short of the balance outstanding on
the advance and any expenses incidental to the sale and shall be
refunded such amount as the proceeds of the sale may exceed the
balance outstanding on the advance and any expenses incidental
to the sale.
62. An Officer who is required to keep or authorised to use a
motor vehicle for the performance of his official duties may be
granted for the purpose of assisting in effecting repairs to the
vehicle, an advance under such terms and conditions as may be
prescribed by the Minister of Finance from time to time, but any
such application shall be accompanied by a statement of the repairs
necessary together with an estimate of the cost, from a reputable
garage or dealer in motor vehicles.
63. (1) Exemption from the payment of motor vehicles tax
on a motor vehicle manufactured in Trinidad and Tobago and
purchased by an officer may, with the approval of the Board of
Inland Revenue be granted to an officer as under—
(a) the total tax in case of an Officer who is required
to keep a vehicle for use in the performance of
his official duties;
(b) half the tax in the case of an Officer who is
authorised to use a vehicle for travelling on
official duties.
(2) The concession referred to in subregulation (1)(a)
and (b) shall apply in the case of an officer who holds an acting
appointment over a period of not less than six months.
Advances on
motor vehicles
for purpose of
effecting
repairs.
Exemption from
motor vehicles
tax.
[98/1955
1/1968].
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
L.R.O.
Travelling Allowances Regulations [Subsidiary]
LAWS OF TRINIDAD AND TOBAGO
Travelling Allowances Chap. 23:50 33
64. Applications for exemption from the payment of
motor vehicles tax shall be addressed to the Board of Inland
Revenue through the Permanent Secretary or Head of
Department who in forwarding the applications should certify
that all the relevant provisions of these Regulations have been
complied with.
65. An Officer to whom the concession referred to in
regulation 64 is granted will, subject to the approval of the Board
of Inland Revenue, be permitted to dispose of the motor vehicle
on the following conditions:
(a) an Officer required to keep and use a vehicle
and who sells the vehicle to another Officer at
any time within two years from the date on
which he received the concession shall not be
required to refund any part of the tax if the
vehicle is sold to another Officer required to
keep a vehicle but shall refund one-half of the
duty if the vehicle is sold to an Officer
authorised to use a vehicle;
(b) an Officer authorised to use a vehicle who sells
the vehicle within two years from the date on
which he received the concession to an Officer
required to keep a vehicle or to another Officer
authorised to use a vehicle shall not be required
to refund any part of the tax;
(c) an Officer otherwise disposing of his vehicle shall
refund—
(i) the full amount of the tax allowed under
regulation 64 if the vehicle is disposed of
within one year of its purchase;
(ii) half of the tax if the vehicle is disposed
of after one year but within two years of
its purchase.
Application to
Board of Inland
Revenue.
[1/1968].
Disposal of
motor vehicles.
[1/1968].
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
[Subsidiary] Travelling Allowances Regulations
LAWS OF TRINIDAD AND TOBAGO
34 Chap. 23:50 Travelling Allowances
FIRST SCHEDULE
TRAVELLING BY COASTAL STEAMERS
(“TRINIDAD” AND “TOBAGO”)
1st Class:
Public Officers whose salaries are not less than nine hundred dollars a year.
Officers, Members of the Inspectorate and Officers in the Second Division
of the Police Service.
Qualified Nurses of the Health Department.
2nd Class:
Public Officers whose salaries are less than nine hundred dollars a year.
Unqualified Nurses of the Health Department.
Constables of the Police Service.
TRAVELLING OF OFFICERS ON DUTY BY AIR
66. (1) The following public Officers may when travelling
on official duty between Trinidad and Tobago avail themselves of
the air services:
(a) Heads and Deputy Heads of Departments;
(b) Judges of the High Court;
(c) Law Officers of the State;
(d) Officers whose salaries are not less than six
thousand dollars a year.
All other Officers shall travel by coastal steamer except that in
a case of emergency Heads of Departments may authorise an
Officer whose salary is less than six thousand dollars a year to
travel by air and shall immediately after giving the authorisation
satisfy the Comptroller of Accounts of the special circumstances
of each case.
(2) Facilities exist for the insurance of Officers who are
required to travel by air on duty. The procedure for effecting the
insurance and the terms and conditions under which the insurance
is issued shall be as advised by the Comptroller of Accounts from
time to time.
Officers
authorised to
travel by air to
Tobago.
[47/1958].
Flight insurance
for Officers
travelling on
duty.
Regulation 22.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
L.R.O.
Travelling Allowances Regulations [Subsidiary]
LAWS OF TRINIDAD AND TOBAGO
Travelling Allowances Chap. 23:50 35
3rd Class:
All other Government employees.
ON THE TRINIDAD GOVERNMENT RAILWAY
1st Class:
Public Officers whose salaries are not less than nine hundred dollars a year.
Nurses of the Health Department.
Officers, Members of the Inspectorate and Officers in the Second Division
of the Police Service.
3rd Class:
Constables of the Police Service.
All other Government employees.
NOTE.—For the purposes of this Schedule, Public Officers shall include
Contract Officers and Officers holding temporary appointments.
SECOND SCHEDULE
PART I
1. For the purpose of these Regulations a “standard car” shall be a car with
a cubic capacity of more than one thousand three hundred and a “light car” a car
with a cubic capacity of not more than one thousand, three hundred.
2. The rates of allowance payable for the use of vehicles under
regulation 27 are as follows:
(a) an Officer authorised to use his own means of transport—
Motor Vehicles:
Standard Car Light Car
30 cents per mile 24 cents per mile;
(b) Officers required to keep and use sufficient means of
transport—
(i) Bicycle—eight dollars per month
(ii) Motor Vehicles:
Standard Car Light Car
$90.00 upkeep $64.50 upkeep
allowance allowance
12 cents per mile 10 cents per mile
mileage allowance mileage allowance;
Regulations 27,
33, 39, 40, 41.
[94/1970].
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
[Subsidiary] Travelling Allowances Regulations
LAWS OF TRINIDAD AND TOBAGO
36 Chap. 23:50 Travelling Allowances
(c) an Officer who prior to 1st January 1970 was required or
authorised to use a motor car which under the Regulations
was regarded as a Standard grade car and who continues
to be required to keep or be authorised to use a motor car
under these Regulations shall be allowed to draw the rates
payable under these Regulations in respect of a standard
car while the car remains in his possession and is being
used on official duty;
(d) the upkeep allowance shall also be paid in the following
circumstances:
(i) an ordinary sick leave;
(ii) on occasions of casual absence;
(iii) on vacation leave up to a maximum of thirty-five
working days in any twelve-month period;
(iv) during a period of leave earned and deferred under
the 1967 Civil Service Regulations;
(v) for the first three months only in respect of a period
of full pay study leave not exceeding twelve months.
(Where a period of full pay study leave exceeds
twelve months the allowance shall not be paid for
any part of the period);
(vi) where an Officer travels abroad on official duties;
(vii) during a period of leave accumulated under
regulation 78 of the Civil Service Regulations, 1967;
(viii) where an Officer has been granted special duty leave
up to fourteen days;
(ix) where an Officer has been suspended from duty
without loss of pay;
(x) on reinstatement after a period of interdiction,
provided the arrears of the allowance are applied
towards the instalments which had been suspended
during the period of interdiction;
(xi) where an Officer is on sick leave followed by
extended sick leave during any month, the upkeep
allowance shall be paid for the whole of that month;
(e) in respect of leave earned under the 1956 and 1960
Regulations an allowance of seventy-four dollars per
month for a standard car and fifty-nine dollars and fifty
cents per month for a light car shall be paid for a maximum
period of six months.
Sub. Leg.
Ch. 23:01.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
L.R.O.
Travelling Allowances Regulations [Subsidiary]
LAWS OF TRINIDAD AND TOBAGO
Travelling Allowances Chap. 23:50 37
PART II
(a) Rates for special allowances under regulation 39:
Depreciation Allowance
Areas Rates for Rates for
Standard Car Light Car
Tobago … 3¢. per mile 2¢. per mile
Blanchisseuse
Caroni
Nariva-Mayaro
St. David
Victoria (except 2¢. per mile 11⁄2¢. per mileSan Fernando)
South Trinidad
St. Andrew
St. George (East)
St. Patrick
in special depreciation areas in Trinidad the allowance shall
be paid in addition to the upkeep allowance and mileage
allowance payable under Part I and shall apply to Officers
stationed in the areas stated above and shall be payable in
respect of official travelling within their districts;
(b) Sea Blast Allowance
Areas Rates
Tobago … 10 per cent of upkeep
allowance
Cedros
Toco 5 per cent of upkeep
Blanchisseuse allowance.
Mayaro
(i) The above-mentioned rates shall apply to Officers
stationed in Districts in the Areas stated above and
shall be payable in respect of official travelling
within their Districts.
(ii) No Officer who qualifies for a special allowance
may claim such allowance at more than one of the
rates indicated above. Where an Officer’s District
consists of Areas in respect of which different rates
}
}
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
[Subsidiary] Travelling Allowances Regulations
LAWS OF TRINIDAD AND TOBAGO
38 Chap. 23:50 Travelling Allowances
Regulations 16,
20, 25(2), 26,
28, 34,
[30/1956].
Regulations 11,
29, 38, 43.
*See Note on Subsidiary Legislation on page 2.
**Strike out when it does not apply.
are payable, application shall be made to the
Comptroller of Accounts to have a single rate fixed
and no special allowance shall be claimed until the
Comptroller of Accounts has advised of the rate.
(iii) Any Officer who is not stationed in Tobago and who
has been granted permission by the Minister of
Finance to use his motor vehicle in Tobago and to
claim mileage for travelling on duty in Tobago may
claim in respect of the travelling the special
allowance at the rate of twenty-five per cent.
(iv) The rates of special allowances and the conditions
of payment shall apply to Officers in receipt of
commuted travelling allowances in cases where the
allowances are based on mileage.
PART III
Annual standing charges relating to the upkeep of a motor vehicle shall be
regarded as (regulation 40)—
In the case of a Standard Car … … … … $888
In the case of a Light Car … … … … 714
In the case of a Motor Cycle … … … … 312
*THIRD SCHEDULE
FOURTH SCHEDULE
PART I
FORM OF CERTIFICATE TO BE FURNISHED BY
OFFICERS RECEIVING MILEAGE ALLOWANCES UNDER
REGULATION 11
I hereby certify that I was travelling on duty on the days specified, by the
vehicle which I am **required to keep or authorised or permitted to use, that
the mileage claimed is correct and that the mileage covered was entirely on
official duty and that I have used my own car.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
L.R.O.
Travelling Allowances Regulations [Subsidiary]
LAWS OF TRINIDAD AND TOBAGO
Travelling Allowances Chap. 23:50 39
PART II
FORM OF CERTIFICATE TO BE FURNISHED BY
OFFICERS SUBMITTING CLAIMS FOR REFUNDS OF
OUT OF POCKET EXPENSES UNDER REGULATION 29
I hereby certify that I was travelling on duty on the days specified and that
the amounts claimed are according to tariff or are otherwise fair and reasonable
and were actually paid. I further certify that the total amount claimed does not
exceed the equivalent in cash of one-twelfth of my fixed annual mileage.
PART III
FORM OF CERTIFICATE TO BE GIVEN BY HEADS OF
DEPARTMENTS ON CLAIMS OF SUBORDINATE
OFFICERS UNDER REGULATION 38
I hereby certify that the Officer is entitled to employ a licensed chauffeur
and that the duties in respect of which the above allowance is claimed have
been properly performed to my satisfaction.
(Sgd.)..............................................
Date ...................................
PART IV
FORM OF CERTIFICATE TO BE FURNISHED BY
OFFICERS RECEIVING CHAUFFEUR’S ALLOWANCE
UNDER REGULATION 38
I hereby certify that during the month of ...................................... I employed
and paid a licensed chauffeur.
(Sgd.).............................................
Date.............................................
Head of Department
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
[Subsidiary] Travelling Allowances Regulations
LAWS OF TRINIDAD AND TOBAGO
40 Chap. 23:50 Travelling Allowances
PART V
FORM OF CERTIFICATE TO BE FURNISHED BY
OFFICERS SUBMITTING CLAIMS FOR SUBSISTENCE
ALLOWANCE AND THE REFUND OF TRANSPORT
EXPENSES UNDER REGULATION 43
I hereby certify that I was travelling on duty on the days specified and that it
was necessary for me to be away from my station on official duty during the
periods stated and that I was required by the Head of my Department to sleep
away from home. I further certify that the transport expenses claimed under (b)
are according to tariff or are otherwise fair and reasonable and were actually
disbursed.
(Sgd.) .................................................
Date.......................................
FIFTH SCHEDULE
PART I
(a) The following rates of subsistence shall be paid:
Officers in receipt of salary of not less than seven
thousand two hundred dollars a year—nine dollars
per day;
Officers in receipt of salary of less than seven thousand
two hundred dollars a year—seven and a half dollars
per day;
(b) Officers required to travel on duty from Tobago to Trinidad
and who are required to overnight in Trinidad shall be paid
as follows:
Officers in receipt of salaries not less than seven thousand
two hundred dollars a year
Hotel expenses at a rate not exceeding twenty-five
dollars per night plus a subsistence allowance of two
dollars per night.
Officers in receipt of salaries of less than seven thousand
two hundred dollars a year
Hotel expenses at a rate not exceeding twenty dollars
per night, plus a subsistence allowance of two dollars
per night;
Regulations 43,
44, 47.
[30/1956
94/1970].
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
L.R.O.
Travelling Allowances Regulations [Subsidiary]
LAWS OF TRINIDAD AND TOBAGO
Travelling Allowances Chap. 23:50 41
(c) Officers required to travel from Tobago to Trinidad on duty
and who do not overnight in Trinidad shall be paid
subsistence as follows:
(i) for an absence of twelve hours or more—
(A) a subsistence allowance of ten dollars in the
case of officers in receipt of a salary of not
less than seven thousand two hundred dollars
a year;
(B) a subsistence allowance of eight dollars in the
case of officers in receipt of a salary of less
than seven thousand two hundred dollars
a year;
(ii) for an absence of not less than four hours and not
more than six hours, one-third of the allowance shall
be paid; for an absence of over six hours but less
than twelve hours, two-thirds of the allowance shall
be paid; where, however, the period of absence is
less than four hours but the absence falls between
6.00 a.m. and 8.00 a.m. or 6.00 p.m. and 8.00 p.m.
they shall be paid one-third of the allowance and if
the absence is less than four hours but falls between
11.00 a.m. and 1.00 p.m. they shall be paid one-half
of the allowance.
PART II
OFFICERS GIVEN SPECIAL AUTHORITY TO CLAIM
SUBSISTENCE WHEN TRAVELLING ON DUTY WITHIN
THEIR DISTRICTS—REGULATION 44
Officers whose districts extend beyond the limits of the County in which
their stations are located: After an absence of not less than six consecutive
hours when travelling outside the limits of the County in which their stations
are located.
Magistrates and Officers of a Magistrate’s Department: When unavoidably
absent from their stations for a period of not less than six consecutive hours for
the purpose of attending any of the Courts of their respective districts.
Paymasters: After an absence of not less than six consecutive hours from
Port-of-Spain, San Fernando, and Scarborough.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
[Subsidiary] Travelling Allowances Regulations
LAWS OF TRINIDAD AND TOBAGO
42 Chap. 23:50 Travelling Allowances
Officers whose district is Tobago and are stationed at Scarborough: After an
absence of not less than six consecutive hours from their stations when visiting
Charlotteville.
The Executive Engineer, Nariva-Mayaro: After an absence of not less than
six consecutive hours from his station when visiting Guayaguayare.
SIXTH SCHEDULE
SUBSISTENCE ALLOWANCES UNDER REGULATION 47
Maximum
per day
$ ¢
The Chief Justice of the Supreme Court Hotel expenses 12 00
of Trinidad and Tobago and Members (board and lodging)
of Cabinet plus ten per cent
(10%)
Officers whose salary is not less than do. 10 00
$6,000 a year
Officers whose salary exceeds $3,000 a do. 8 00
year but is less than $6,000 a year
Officers whose maximum salary is not do. 6 00
less than $1,080 a year but does not
exceed $3,000 a year
Officers whose salary is less than $1,080 do. 4 00
a year
Regulation 47.
[30/1956].
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
