Civil ServiceA
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L.R.O.
*See Note on Transferred Provisions on page 3
†See Note on Amendments on page 3
Act
29 of 1965
Amended by
*21 of 1894
6 of 1968
6 of 1970
22 of 1977
†43 of 1978
45 of 1979
120/1980
†24 of 1981
LAWS OF TRINIDAD AND TOBAGO
CHAPTER 23:01
CIVIL SERVICE ACT
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Index of Subsidiary Legislation
Page
*Civil Service Regulations (GN 122/1967) … … … … 21
Civil Service (External Affairs) Regulations (GN 149/1977) … … 87
United Kingdom—Trinidad and Tobago Public Officers Agreement
(GN 135/1960) … … … … … … … 109
Note on Commencement Date
*Civil Service Regulations
(a) Regulations 6(1), 7(1) and 9(1) came into operation on 16th February 1984.
(b) Regulation 16(1) and (2) came into operation on 16th February 1984.
(c) Regulations 36(6) and 37(4) came into operation on 1st January 1976.
(d) Regulation 14A came into operation on 1st September 2008.
Note on Omissions
The following Regulations have been omitted:
(a) The Acting Allowance Regulations (GN 71/1951).
(b) The Leave and Leave Passage Regulations (GN 151/1956).
(c) The Remuneration (Civil Service) Order (LN 97/1982).
(d) The Remuneration (Civil Service) Order (LN 14/1987).
(e) The Public Health Inspectors (Civil Service) (Overtime Allowance)
Regulations (LN 148/1992), (amended by LN 128/2005).
Note on First Schedule
The First Schedule to the Act, containing the Classification of Offices has been omitted since
it is of limited interest to the general public and amendments to it are numerous and frequent.
It was last completely replaced by GN 209/1976 and amended by GNs 115/1977, 118/1977,
198/1977, 199/1977, 119/1978, 35/1979, 36/1979 and LNs 108/1980; 50, 61, 76, 157,158, 159
and 160/1981; 52 and 142/1982; 97 and 98/1983; 156 and 157/1984; 14, 203 and 204/1985;
238/1986; 215/1987; 216/1987; 62 and 118/1989; 30/1995; 162/2002; 2/2003; 91/2004;
242/2004 and 45/2005.
Note on Adaptation
Under paragraph 6 of the Second Schedule to the Law Revision Act (Ch. 3:03) the Commission
amended certain references to Public Officers in this Chapter. The Minister’s approval of the
amendments was signified by LN 120/1980 but no marginal reference is made to this Notice
where any such amendment is made in the text.
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Note on Transferred Provisions
Section 2 and section 7 of the Deceased Officers’ Salary Ordinance (Ch. 9. No. 10—1950 Edition)
have been incorporated in this Act as sections 32 and 33 respectively.
Note on Application
This Act does not apply to the Judicial and Legal Service or officers of that Service (see section 17
of the Judicial and Legal Service Act, Chapter 6:01).
Note on Amendments
A. Section 21(1) (at page 14)
Section 21(1) of the Civil Service Act reads as follows:
“(1) There shall be established a Special Tribunal which shall consist of the
President and two members of the Industrial Court and two other members of that
Division selected by him.”.
Section 21(1) was repealed and replaced by section 2 of Act No. 43 of 1978 (which is
incorporated in this Act) but Act No. 43 of 1978 had not up to the date of the last revision of
this Act been brought into operation.
B. Second Schedule (at page 19)
The Second Schedule to this Act has been amended by Act No. 24 of 1981. However, Act
No. 24 of 1981 had not up to the date of the last revision of this Act been brought into operation.
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CHAPTER 23:01
CIVIL SERVICE ACT
ARRANGEMENT OF SECTIONS
SECTION
1. Short title.
PART I
PRELIMINARY
2. Interpretation.
PART II
ESTABLISHMENT AND STRUCTURE OF
THE CIVIL SERVICE
3. Establishment of Civil Service.
Classification titles to be observed in records.
4. Orders.
5. Increments.
TERMS AND CONDITIONS OF EMPLOYMENT
6. Tenure of office.
7. Appointment for specified period.
8. Resignation.
9. Civil servant and voting.
10. Civil servants and political activities.
11. Civil servants to take oath.
TERMINATION
12. Modes of leaving service.
PART III
THE PERSONNEL DEPARTMENT
13. Establishment of Personnel Department.
14. Powers and Duties.
Consideration of recommendation on pay rates.
Consultation with organisations.
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SECTION
15. Department in negotiations subject to direction of Minister of
Finance.
16. Consultation with association of civil servants.
17. Where no agreement reached on proposals of association.
18. Department to submit proposals to association for approval.
19. Agreement reached with Department.
20. Disputes to be referred to Special Tribunal.
PART IV
ESTABLISHMENT OF SPECIAL TRIBUNAL
21. Special Tribunal established.
22. Awards to be binding on parties for fixed period.
PART V
ASSOCIATION OF CIVIL SERVANTS
23. Definitions.
24. Representation of civil servants.
25. Regulations governing recognition.
26. Civil Servant to represent Minister of Finance.
27. Association to make Rules.
PART VI
GENERAL
28. Regulations for Civil Service.
29. Procedure for amendment to Second Schedule.
30. Existing officers.
31. Civil Service Arbitration Agreement rescinded.
32. Grant of one month’s salary to next of kin of deceased public officer.
33. Payment of arrears of salary or pension without production of
Probate or Letters of Administration.
FIRST SCHEDULE.
SECOND SCHEDULE.
THIRD SCHEDULE.
FOURTH SCHEDULE.
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29 of 1965.
Commencement.
99/1966.
Short title.
Interpretation.
Ch. 1:01.
CHAPTER 23:01
CIVIL SERVICE ACT
An Act to make provision for the establishment and the
classification of the Civil Service, for the establishment of a
Personnel Department, for the establishment of procedures
for negotiation and consultation between the Government
and members of the Civil Service for the settlement of
disputes, and for other matters concerning the relationship
between the Government and the Civil Service.
[27TH AUGUST 1966]
1. This Act may be cited as the Civil Service Act.
PART I
PRELIMINARY
2. In this Act—
“allowance” means compensation payable—
(a) in respect of a grade, or in respect of some office
in a grade, by reason of duties of a special nature;
(b) for duties that a civil servant is required to
perform in addition to the duties of his office
where those duties relate to an office in the same
grade or a higher grade;
“appropriate Commission” means the Public Service Commission
established and constituted under section 120 of the
Constitution, or the Judicial and Legal Service Commission
established and constituted under section 110 of the
Constitution as the case may require;
“appropriate recognised association” means an association
recognised by the Minister under section 24 as the
bargaining body for any class or classes of civil servants;
“Civil Service” means the Civil Service established under
section 3;
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Ch. 1:01.
First Schedule.
Ch. 1:01.
Establishment
of Civil Service.
*First Schedule.
*First Schedule.
*First Schedule.
*The First Schedule has been repealed and replaced by various Classification Orders, the last
being GN 209/1976—(See Note on First Schedule at page 2).
“classification” means the assignment of an office to a grade;
“Constitution” means the Constitution of Trinidad and Tobago set
out in the Schedule to the Constitution of the Republic of
Trinidad and Tobago Act, and any amendment thereof;
“dispute” means any matter respecting civil servants upon which
agreement has not been reached between the Personnel
Department and the appropriate recognised association and
which is deemed to be a dispute under section 17 or 18;
“grade” includes a range given in the Classification of Offices set
out in the First Schedule;
“office” means an office in the Civil Service assigned to a grade;
“pay” means the rate of pay assigned to an office in a grade by a
Remuneration Order;
“public service” has the meaning assigned to it by section 3 of
the Constitution;
“remuneration” means pay and allowances;
“Remuneration Order” means an Order made under section 4.
PART II
ESTABLISHMENT AND STRUCTURE
OF THE CIVIL SERVICE
3. (1) The several public offices in the public service from
time to time set out in the First Schedule shall be deemed to
constitute the Civil Service of Trinidad and Tobago which is
hereby established for the purposes of this Act.
(2) A public officer who holds a public office in the
public service that by subsection (1) is deemed to be an office in
the Civil Service shall be referred to as a civil servant.
(3) The Minister may, from time to time, by Order add
to, vary or amend the Classification of Offices in the Civil
Service set out in the First Schedule.
(4) The Classification of Offices in the Civil Service set
out in the First Schedule, shall be the basis hereafter for any
Classification Order made under this section.
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*The First Schedule has been repealed and replaced by various Classification Orders, the last
being GN 209/1976—(See Note on First Schedule at page 2).
Classification
titles to be
observed in
records.*First Schedule.
Orders.
Increments.
Tenure of office.
Appointment for
specified period.
(5) The classification titles of the offices set out in the
Classification of Offices in the Civil Service in the First
Schedule shall be observed in all records and communications of
the appropriate Commission, the Auditor General and the
Treasury and in all departmental estimates and parliamentary
returns and appropriations.
4. (1) The Minister may by Order—
(a) determine the pay in respect of any office;
(b) establish the allowances that may be paid in
addition to pay;
(c) give effect to any agreement entered into
between the Chief Personnel Officer on behalf
of the Minister of Finance and the appropriate
recognised association;
(d) give effect to an award made by the Special
Tribunal established under section 21.
(2) Any Order made in respect of the matters specified in
subsection (1)(a) and (b) shall be referred to as a Remuneration Order.
5. Except where the contrary is otherwise provided in a
Remuneration Order, increases of pay that may be granted in
respect of any office in a grade in accordance with the
Remuneration Order shall be annual, so however, that no increase
of pay shall be made in respect of any office in a grade in which the
civil servant performing the duties of such office has not completed
a period of twelve months continuous duty in such office.
TERMS AND CONDITIONS OF EMPLOYMENT
6. A civil servant shall hold office subject to the provisions
of this Act and any other written law and any Regulations
thereunder and unless some other period of employment is
specified, for an indeterminate period.
7. A person who is appointed to an office in the Civil
Service for a specified period shall cease to be a civil servant at
the expiration of that period.
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Resignation.
Civil servant
and voting.
Civil servants
and political
activities.
Ch. 2:01.
8. A civil servant who intends to resign his office shall give
such period of notice as may be prescribed by Regulations.
9. A civil servant shall not be debarred from voting at any
election if, under the laws governing the said election, he has the
right to vote.
10. (1) A civil servant is disqualified for membership of the
House of Representatives and the Senate, and of a Municipality
and a Council.
(2) Subject to this section a civil servant may not—
(a) in any public place or in any document or any
other medium of communication whether within
Trinidad and Tobago or not, publish any
information or expressions of opinion on matters
of national or international political controversy;
(b) be a scrutineer under the Representation of the
People Act or an Election Agent or an assistant
to an Election Agent or a Parliamentary,
Municipal or Council candidate.
(3) The provisions of subsection (2)(a) shall not apply—
(a) where a civil servant is acting in the execution
of his official duties; or
(b) subject to this section—
(i) where the information or opinion is
published in the course of a lecture or
address, the subject matter of which is
approved by the Minister to whose
Ministry the civil servant is attached, made
or given at an educational institution in the
bona fide pursuit of the professional or
vocational activities of the civil servant; or
(ii) where the information or opinion is
expressed in an article or other literary
contribution, the subject matter of which
is approved by the Minister to whose
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Civil servants to
take oath.
Third Schedule.
Third Schedule.
Modes of
leaving service.
Ministry the civil servant is attached, to
an approved journal or other periodical or
document prepared in pursuit of the
profession or vocation as aforesaid.
(4) In this section “publish” means to communicate the
information or opinion to any other person whether by word or in
writing and includes the broadcasting of words and pictures by
wireless telegraphy, and in relation to any writing means
exhibiting in public or causing to be read or seen or showing or
delivering or causing to be shown or delivered in order that the
writing may be read or seen by any person.
11. (1) Every civil servant who is appointed to an office
after the commencement of this Act shall take and subscribe the
oath or affirmation of allegiance set out in the Third Schedule.
(2) A civil servant who is—
(a) the holder of an office specified in the Second
Schedule or the secretary to the holder of an
office specified in the Second Schedule;
(b) a member of the staff of the Cabinet
Secretariat;
(c) the secretary to a Minister; or
(d) a member of the staff of a Service Commission
established by the Constitution,
shall take and subscribe the oath or affirmation of office and of
secrecy set out in the Third Schedule.
TERMINATION
12. The modes by which a civil servant may leave the Civil
Service are as follows:
(a) on dismissal or removal in consequence of
disciplinary proceedings;
(b) on compulsory retirement;
(c) on voluntary retirement;
(d) on retirement for medical reasons;
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Establishment
of Personnel
Department.
Powers and
duties.
[45 of 1979].
(e) on resignation;
(f) on the expiry or other termination of an
appointment for a specified period;
(g) on the abolition of office;
(h) in the case of a civil servant on probation, on the
termination of appointment;
(i) in the case of a civil servant holding a non-
pensionable office with no service in a pensionable
office, on the termination of appointment.
PART III
THE PERSONNEL DEPARTMENT
13. (1) There is hereby established for the purposes of this
Act a Personnel Department, which shall be under the general
direction and control of the Minister to whom is assigned
responsibility for the administration of that Department.
(2) The staff of the Personnel Department shall comprise—
(a) the Chief Personnel Officer who shall be the
Head of the Personnel Department; and
(b) such number of civil servants as may be
assigned to the Personnel Department.
14. (1) The Department shall carry out such duties as are
imposed on it by this Act and the Regulations, and in addition
shall have the following duties:
(a) to maintain the classification of the Civil
Service and to keep under review the
remuneration payable to civil servants;
(b) to administer the general regulations respecting
the Civil Service;
(c) to provide for and establish procedures for
consultation and negotiation between the Personnel
Department and an appropriate recognised
association or associations in respect of—
(i) the classification of offices;
(ii) any grievances;
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Consideration of
recommendation
on pay rates.
Ch. 88:01.
Consultation
with
organisations.
Department in
negotiations
subject to
direction of
Minister of
Finance.
Consultation
with association
of civil servants.
Where no
agreement
reached on
proposals of
association.
(iii) remuneration; and
(iv) the terms and conditions of employment.
(2) The Minister of Finance may from time to time
make recommendations with regard to remuneration to be paid to
civil servants.
(3) The Minister of Finance shall, before making
recommendations on remuneration under subsection (2)—
(a) consider the requirements of the Civil Service;
(b) take into account the rates of pay and other
terms and conditions of employment prevailing
in Trinidad and Tobago for similar work outside
the Civil Service and the relationship of the
duties of the various classes and grades within
the Civil Service; and
(c) be guided by the considerations set out in
section 20(2)(a) to (f) of the Industrial
Relations Act.
(4) Prior to formulating any recommendations under
subsection (2), the Minister of Finance may require the Personnel
Department to consult with representatives of the appropriate
recognised association with respect to the matters specified in
subsection (1)(c).
15. Notwithstanding section 13(1) in the exercise of its
duties and functions under sections 14, 16, 17, 18 and 19(1), the
Personnel Department shall be subject to the direction of the
Minister of Finance.
16. The Personnel Department shall, from time to time consult
with representatives of the appropriate recognised association with
respect to the matters specified in section 14, at the request of such
representatives or whenever in the opinion of the Minister of
Finance such consultation is necessary or desirable.
17. Where the Personnel Department consults and negotiates
with representatives of the appropriate recognised association with
respect to matters specified in section 14 at the request of such
representatives, and the Personnel Department and the appropriate
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Department to
submit
proposals to
association for
approval.
Agreement
reached with
Department.
Disputes to be
referred to
Special
Tribunal.
recognised association are, within twenty-one days of the
commencement of such consultation and negotiation, or within
such further period as may be agreed upon, unable to reach
agreement on any matters, the Personnel Department or the
appropriate recognised association shall report the matter on
which no agreement has been reached to the Minister of Finance
and on such report being made a dispute shall be deemed to exist
as to such matter.
18. Where the Personnel Department before making proposals
with respect to matters specified in section 14 does not consult
with representatives of the appropriate recognised association, the
Personnel Department shall submit the proposals to the appropriate
recognised association for consideration and agreement, save that
where the Personnel Department and the appropriate recognised
association are, within twenty-one days of the submission of the
proposals as aforesaid, or within such further period as may be
agreed upon, unable to reach agreement on any of the matters, the
Personnel Department or the appropriate recognised association
shall report the matter on which no agreement has been reached to
the Minister of Finance and on such report being made a dispute
shall be deemed to exist as to such matter.
19. (1) Where the Personnel Department and the appropriate
recognised association reach agreement on any of the matters
specified in section 14 after consultation and negotiation in
accordance with section 17 or 18, the agreement shall be recorded
in writing and shall be signed by the Chief Personnel Officer on
behalf of the Minister of Finance and by a person designated by the
appropriate recognised association on behalf of the association.
(2) Any agreement recorded and signed in accordance
with subsection (1) shall be binding upon the Government and
the civil servants to whom the agreement relates.
20. (1) Where a dispute is deemed to exist under section 17
or 18, the Minister shall refer the dispute for settlement to the
Special Tribunal established under section 21 within twenty-one
days from the date on which the dispute was reported to him.
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Special Tribunal
established.
[6 of 1968*43 of 1978
45 of 1979].
Ch. 88:01.
Awards to be
binding on
parties for
fixed period.
*Section 21(1) was repealed and replaced by Act No. 43 of 1978. This Act (43 of 1978) was not
yet proclaimed at the date when this Chapter was revised.
(2) Where the Minister fails to refer the dispute to the
Special Tribunal within the time specified in subsection (1) the
appropriate recognised association that is a party to the dispute
shall do so within twenty-one days from the date of the expiration
of the time specified in the said subsection.
(3) For the purposes of this Act the parties to a dispute
shall be the Chief Personnel Officer and the appropriate
recognised association of civil servants.
PART IV
ESTABLISHMENT OF SPECIAL TRIBUNAL
21. (1) There shall be established a Special Tribunal which
shall consist of the Chairman of the Essential Services Division
of the Industrial Court and two other members of that Division
selected by him.
(2) In this section the expression “the Industrial Court”
means the Court established under the Industrial Relations Act.
(3) The Special Tribunal shall hear and determine any
dispute referred to it under section 20 and shall make an award
on the dispute.
(4) An award made by the Special Tribunal shall be final.
(5) The Special Tribunal may provide its own procedure
for the hearing and determination of any dispute referred to it.
(6) In addition to taking into account any submissions,
arguments and evidence presented or tendered by or on behalf of
the appropriate recognised association and the Chief Personnel
Officer, the Special Tribunal in its judgment shall be guided by the
considerations set out in section 20(2)(a) to (f) of the Industrial
Relations Act.
22. (1) An award made by the Special Tribunal under
section 21 shall be binding on the parties to the dispute and on
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Definitions.
Representation
of civil servants.
Second
Schedule.
all civil servants to whom the award relates and shall continue to be
binding for a period to be specified in the award, not less than
five years from the date upon which the award takes effect.
(2) The Special Tribunal may with the agreement of the
parties to an award review such award at any time after the expiry
of the third year.
PART V
ASSOCIATION OF CIVIL SERVANTS
23. In this Part and in section 2—
“class” means the division into which an office is assigned by
Regulations made by the Minister under section 28, and
includes any category or categories of offices assigned to
a division;
“existing association” means the Civil Service Association and
any other trade union recognised as the bargaining body for
any class or classes of public officers immediately before
the commencement of this Act.
24. (1) Subject to any other written law to the contrary,
every existing association may continue to represent any class or
classes of public officers who are civil servants and, subject to
the provisions of this Act, shall be recognised by the Minister of
Finance as the appropriate association for the purpose of
consultation and negotiation in respect of any of the matters
specified in section 14 and any other matters concerning civil
servants, other than civil servants who are holders of offices
specified in the Second Schedule.
(2) Civil servants may form associations, and such
associations shall, subject to this Act and the Regulations, be
recognised by the Minister of Finance as appropriate
associations for consultation and negotiation in respect of any of
the matters specified in section 14 and any other matters
concerning civil servants.
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Regulations
governing
recognition.
Civil servant to
represent
Minister of
Finance.
Second
Schedule.
Association to
make Rules.
Fourth
Schedule.
(3) For the purposes of recognition by the Minister, an
association formed pursuant to subsection (2) or, subject to
subsection (1), an existing association, may be representative of
any class or classes of civil servants, but may not be
representative of any class or classes of civil servants already
represented by an appropriate recognised association; and an
association formed pursuant to subsection (2) or an existing
association may not admit to its membership a civil servant who
is a member of an appropriate recognised association.
(4) The Minister of Finance shall withdraw recognition
from an appropriate recognised association that fails to comply
with any of the requirements of subsection (3).
(5) An association formed pursuant to subsection (2) may
not be registered as a trade union.
25. The Minister may make Regulations setting out the
conditions to be satisfied and the procedure to be adopted for the
recognition by the Minister of existing associations and of
associations formed pursuant to section 24(2).
26. A civil servant who holds an office specified in the
Second Schedule shall, when so required by this Act or any
regulations or administrative directions represent the Personnel
Department in any consultations and regulations with his own
recognised association of civil servants in respect of the matters
specified in section 14.
27. (1) Every association formed pursuant to section 24(2)
and every existing association shall make Rules providing for the
good government of the association and for carrying out the
objects of the association, and with respect to such Rules, the
following shall have effect:
(a) the Rules shall contain provisions in respect
of the several matters mentioned in the
Fourth Schedule;
(b) a copy of the Rules and every amendment thereto
shall be delivered by the association to every civil
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Regulations for
Civil Service.
servant who is a member of that association on
demand on payment of the prescribed sum.
(2) The Rules of the association shall be filed with the
Registrar General.
(3) Amendments to the Rules of an association shall be
filed with the Registrar General and shall have effect from that
date unless some later date is specified from which they shall
have effect.
PART VI
GENERAL
28. The Minister may make Regulations prescribing all
matters which are required or permitted to be prescribed, or which
are necessary or convenient to be prescribed, for carrying out or
giving effect to this Act, and in particular for the following:
(a) for prescribing the terms and conditions of
employment in the Civil Service;
(b) for prescribing allowances, not being allowances
that may be established by Order under section 4;
(c) for prescribing the probationary period on first
appointment and for the reduction of such
period in appropriate cases;
(d) for prescribing conditions for the termination of
first appointments on probation;
(e) for prescribing the procedure for the recovery of
any penalties from a civil servant;
(f) for regulating the hours of attendance of civil
servants and the keeping and signing of records
of attendance or for prescribing other methods
of recording attendance;
(g) for regulating the duties and the conduct of civil
servants;
(h) for regulating the granting of leave to civil
servants;
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MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Procedure for
amendment to
Second
Schedule.
Existing
officers.
Civil Service
Arbitration
Agreement
rescinded.
Grant of one
month’s salary
to next of kin of
deceased public
officer.
Payment of
arrears of salary
or pension
without
production of
Probate or
Letters of
Administration.
[45 of 1979].
*See Note on Transferred Provisions on page 3.
(i) for prescribing arrangements and procedures for
providing, assisting in or co-ordinating staff
development programmes;
(j) for prescribing and providing for the use of
powers under this Act and the Regulations;
(k) for regulating generally the terms and conditions
of temporary employment.
29. The Minister may from time to time by Order add to,
vary or amend the offices specified in the Second Schedule.
30. A public officer who, immediately before the coming
into force of this Act holds or is acting in a public office, that by
section 3 is deemed to be an office in the Civil Service shall
continue to hold or act in the like office in the Civil Service.
31. The Civil Service Arbitration Agreement dated 22nd
November 1962, between the Secretary to the Cabinet and the
Civil Service Association is rescinded.
*32. Whenever a public officer dies the Minister shall order
that a month’s salary of the officer, from the date of his death,
shall be paid to his widow or to his children or other next of kin.
*33. (1) On the death of any person to whom any sum or sums
of money may then be due on account of salary or pension
chargeable on the revenues of the State; the Minister may, by
warrant under his hand, on his being satisfied of the expediency in
such case of dispensing with the production of Probate or Letters
of Administration, cause such sum or sums to be paid to such
person or persons as he may consider entitled thereto, without
requiring the production of Probate or Letters of Administration.
(2) Any payment made in pursuance of this section
shall be valid against all persons whatsoever, and all persons
acting under the provisions hereof shall be absolutely discharged
from all liability in respect of all moneys duly paid by them
under this section.
18 Chap. 23:01 Civil Service
LAWS OF TRINIDAD AND TOBAGO
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
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Civil Service Chap. 23:01 19
LAWS OF TRINIDAD AND TOBAGO
L.R.O.
THIRD SCHEDULE
OATH OF ALLEGIANCE
I, ....................................................................................................................
do swear that I will be faithful and bear true allegiance to Trinidad and Tobago,
according to law. So help me God!
AFFIRMATION OF ALLEGIANCE
I, ....................................................................................................................
do solemnly and sincerely affirm and declare that I will be faithful and bear
true allegiance to Trinidad and Tobago according to law.
OATH OF OFFICE AND SECRECY
I, (A.B.) solemnly and sincerely swear that I will faithfully and honestly
fulfil the duties that devolve upon me by reason of my employment in the Civil
Service and that I will not, without due authority in that behalf, in any manner
whatsoever publish or communicate any facts or information being facts or
expressions of opinion based on such facts that come to my knowledge by
reason of such employment. So help me God!
Section 3.
Sections 26, 29.
Section 11.
FIRST SCHEDULE
(See footnote to section 3)
SECOND SCHEDULE
Accountant General
Assistant Secretary
Chief Personnel Officer
Chief Technical Officer
Commissioner of Inland Revenue
Comptroller of Customs and Excise
Deputy Chief Technical Officer
Heads of Departments not under ministerial control
Deputy Secretary
Director of Personnel Administration
Director of Statistics
Head of Economic Planning Division
Deputy Heads of Departments not under ministerial control
Permanent Secretary
Senior Assistant Secretary.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Section 27.
AFFIRMATION OF SECRECY AND OFFICE
I, (A.B.) solemnly and sincerely affirm and declare that I will faithfully and
honestly fulfil the duties that devolve upon me by reason of my employment
in the Civil Service, and that I will not without due authority in that behalf, in
any manner whatsoever publish or communicate any facts or information
being facts or expressions of opinion based on such facts that come to my
knowledge by reason of such employment.
FOURTH SCHEDULE
MATTERS TO BE PROVIDED FOR IN THE RULES OF
AN ASSOCIATION FORMED PURSUANT TO
SECTION 24(2) OF THE ACT AND OF
AN EXISTING ASSOCIATION
1. The name of the Association and the place of meeting for its business.
2. The whole of the objects for which the Association is to be
established, the purposes for which its funds shall be applicable, and the
conditions under which any member may become entitled to any benefit
assured thereby, and the fines and forfeitures to be imposed on any member of
the Association.
3. The manner of making, altering, amending, and rescinding rules.
4. A provision for the appointment and removal of a general committee
of management, of a trustee, treasurer, and other officers.
5. A provision for the investment of the funds, and for an annual or
periodical audit of accounts.
6. The inspection of the books and names of members of the
Association by every person having an interest in its funds.
7. The manner of dissolution.
8. The protection of voting rights of members of the Association and the
general conduct of elections.
9. The powers, duties and functions of the Executive Committee of the
Association.
10. Disputes between members of the Association and the Executive
Committee thereof.
11. A prohibition against admission to membership with respect to a civil
servant who is a member of an appropriate recognised association.
20 Chap. 23:01 Civil Service
LAWS OF TRINIDAD AND TOBAGO
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Civil Service Chap. 23:01 21
LAWS OF TRINIDAD AND TOBAGO
L.R.O.
SUBSIDIARY LEGISLATION
CIVIL SERVICE REGULATIONS
ARRANGEMENT OF REGULATIONS
REGULATION
CHAPTER I
PRELIMINARY
1. Citation.
2. Interpretation.
3. Copy of Regulations to officers.
CHAPTER II
COMPOSITION
4. Composition of Civil Service.
CHAPTER III
PART I
RECRUITMENT
5. Clerical Class.
6. Clerk Stenographer.
7. Clerk Typist.
8. Examination fees.
9. Administrative Class.
10. Professional and Scientific Class.
11. Technical Class.
12. Manipulative Class.
13. Age limit of candidates.
14. Employment of married women.
14A. Services of Permanent Secretaries or Heads of Departments to be
extended past age of compulsory retirement.
15. Re-employment of pensioners.
16. Age of recruitment.
17. Vacancies in the Civil Service.
18. Date of appointment.
19. Medical examination.
UNOFFICIAL VERSION
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ARRANGEMENT OF REGULATIONS—Continued
REGULATION
PART II
PROBATIONARY APPOINTMENT
20. Appointment on probation.
21. Exemption from probation.
22. Probation on promotion.
23. Waiver of probation.
24. Principles to be observed during probation.
25. Confidential reports.
26. Recommendations to Commission.
27. Confirmation of appointment.
28. Incremental date when probation extended.
29. Record to be kept.
30. No payment before approval by Commission.
PART III
SECONDMENTS
31. Secondment.
CHAPTER IV
PART I
PAYMENT, PENSIONS AND GRATUITIES
32. Pension Laws.
33. Computation of pension—a matter of high priority.
PART II
CERTIFICATES OF SERVICE AND TESTIMONIALS
34. Personal testimonials.
CHAPTER V
PART I
REMUNERATION
35. Remuneration.
36. Salary on first appointment.
22 Chap. 23:01 Civil Service
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[Subsidiary] Civil Service Regulations
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Civil Service Chap. 23:01 23
LAWS OF TRINIDAD AND TOBAGO
L.R.O.
Civil Service Regulations [Subsidiary]
REGULATION
37. Salary within the range.
38. Salary to officer on secondment.
39. Payment of salary.
40. Salary on acting appointment.
PART II
INCREMENTS
41. Increments.
42. Incremental date of first appointment.
43. Increments for officer on probation.
44. Salary on promotion.
45. Salary when acting in higher post.
46. Salary when appointed to lower post.
47. No increments to be paid when acting in higher office.
48. Salary and increments after break in acting appointment.
PART III
ADVANCES
49. Advance of one month’s salary.
50. Minister may authorise advance for other purposes.
51. No deduction from salary without notice.
CHAPTER VI
PART I
SEPARATION ALLOWANCES
52. Separation allowances.
53. Meaning of “family”.
54. Payment of allowances.
55. Claims for temporary separation allowance.
PART II
SPECIAL TRAVEL ALLOWANCES
56. Travel allowances.
57. Class of accommodation.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
ARRANGEMENT OF REGULATIONS—Continued
REGULATION
58. Warm clothing allowance.
59. Subsistence allowance.
60. Submission of claims.
CHAPTER VII
HOURS OF WORK
61. Hours of work.
62. Variation of hours.
63. Staff may be required to attend when necessary.
64. Officers not to leave office without permission.
65. Attendance Register.
66. Certain officers may be allowed to be absent from duty.
CHAPTER VIII
MISCELLANEOUS
67. Production of office documents.
68. Registrar General to supply information.
69. Official seals.
70. Acceptance of foreign money.
71. Deductions from salary.
CHAPTER IX
PART I
LEAVE AND LEAVE PASSAGES
72. Annual leave.
73. Calculation of annual leave.
74. Minimum leave to be taken.
75. Deferred annual leave.
76. Casual absences from work.
77. No forfeiture of leave.
78. Accumulation of annual leave.
79. No leave earned while on leave.
24 Chap. 23:01 Civil Service
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UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Civil Service Chap. 23:01 25
LAWS OF TRINIDAD AND TOBAGO
L.R.O.
Civil Service Regulations [Subsidiary]
REGULATION
80. Casual absence to be recorded as annual leave.
81. Casual absence may be treated as leave without pay.
82. Applications for annual leave.
83. Special leave.
84. Leave of absence in certain cases.
85. Sick leave.
86. Extensions of sick leave.
87. Sick leave abroad.
88. Maternity leave.
89. Passage grant for study abroad.
PART II
LEAVE AND LEAVE PASSAGES EARNED
UNDER THE 1956 AND 1960 REGULATIONS
90. Leave and leave passage earned by 31st December 1966.
91. Entitlement to proportionate part of long leave.
92. Entitlement to proportionate part of annual leave.
93. Condition of grant of long leave.
94. Leave and leave passage under 1960 Regulations.
95. Calculation of long leave under 1960 Regulations.
96. Certain leave not to be taken into account under 1960 Regulations.
97. Leave under 1956 or 1960 Regulations shall not exclude Sundays
and Public Holidays.
CHAPTER X
GOVERNMENT QUARTERS
98. Classification of quarters.
99. Provision of quarters.
100. Officer to reside in outlying district.
101. Rent to be charged for quarters.
102. Permission to occupy quarters.
103. Apportionment of rent.
104. Payment of rent while on leave.
105. Request for Government quarters.
106. Information to be supplied with applications.
UNOFFICIAL VERSION
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ARRANGEMENT OF REGULATIONS—Continued
REGULATION
107. Vacant quarters.
108. Statement showing allocations.
109. Notification that quarters needed.
110. Approval necessary in respect of departmental quarters.
111. Vacancy of departmental quarters.
112. Rent for quarters may be waived.
113. Occupation of former quarters.
114. Officer occupying quarters while on leave.
115. Officer on leave may retain one room of quarters.
116. Officer dying while occupying quarters.
117. Report to be made on vacating quarters.
118. Time allowed before occupying quarters.
119. Extension of time before occupying quarters.
120. Cancellation of allocation of quarters.
121. Keys to quarters.
122. Officer to report on the state of quarters, etc.
123. Notice to be given before leaving quarters.
124. Failure to give notice.
125. Temporary occupation of quarters.
126. Rental of equipment in quarters.
127. Quarters to be kept clean.
128. No allowance when quarters under repairs.
129. No alterations by occupiers of quarters.
130. Officers liable for damage.
131. In event of damage, officer to make good such damage.
132. Half-yearly reports on quarters.
133. Record to be kept of long distance calls.
CHAPTER XI
CODE OF CONDUCT
134. General conduct.
135. Duties of officers.
26 Chap. 23:01 Civil Service
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UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Civil Service Chap. 23:01 27
LAWS OF TRINIDAD AND TOBAGO
L.R.O.
Civil Service Regulations [Subsidiary]
REGULATION
136. Absence without leave.
137. Activities outside the service.
138. Officer not to publish information.
139. Officer’s comment on questions of public policy.
140. Lectures/talks.
141. Indebtedness.
142. Bankruptcy.
143. Officer not to solicit intervention.
144. Gifts, rewards.
145. Exceptions.
146. Bribery.
147. Legal proceedings.
148. Officer to report criminal charge.
149. Misconduct defined.
SCHEDULE.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
*These Regulations were amended by the following: GNs 84/1970, 190/1971, 196/1971,
142/1972, 216/1973, 174/1976, 127/1977, 128/1977, 167/1977, 175/1978; Act No. 47 of 1980;
LNs 81/1982, 144/1984, 96/1985, 217/1996, 292/2000, 139/2008 and 255/2011.
122/1967.
Citation.
Interpretation.
[196/1971].
*CIVIL SERVICE REGULATIONS
made under section 28
CHAPTER I
PRELIMINARY
1. These Regulations may be cited as the Civil
Service Regulations.
2. (1) In these Regulations—
“acting appointment” means the temporary appointment of an
officer to a higher office or otherwise whether that office is
vacant or not;
“appointment” means the appointment of a person in an office in
the Civil Service;
“appropriate Commission” means the Public Service
Commission or the Judicial and Legal Service Commission
as is applicable to and as defined in the Constitution of
Trinidad and Tobago;
“Department” means a department of Government not under
Ministerial control, and “Departmental Head” and “Head of
Department” shall be read and construed accordingly;
“office” means any public office that is by the Act deemed to be
an office in the Civil Service;
“officer” means “civil servant” as defined in section 3(2) of Part II
of the Civil Service Act;
“posting” means the assignment of an officer for duties within a
Ministry or Department, not involving a change of office;
“prescribed form” means such form as may from time to time be
prescribed by the appropriate authority;
“promotion” means the appointment of an officer to an office in
a grade carrying a higher remuneration whether such office
is in the same Ministry or Department or not;
[Subsidiary]
28 Chap. 23:01 Civil Service
LAWS OF TRINIDAD AND TOBAGO
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Civil Service Chap. 23:01 29
LAWS OF TRINIDAD AND TOBAGO
L.R.O.
Civil Service Regulations [Subsidiary]
“secondment” means the temporary movement of an officer
holding office in the Civil Service to an office or position
outside the Civil Service, and includes the temporary
movement of a person from an office or position outside the
Civil Service to an office within such Service;
“temporary appointment” means the appointment of a person to
a temporary office or the appointment of a person
temporarily to a permanent office;
“transfer” means the movement of an officer—
(a) from an office in one division of a Ministry to an
office in another division;
(b) from an office in one Ministry to an office in
another;
(c) from an office in one Department to an office in
another Department; or
(d) from an office in a Department to an office in a
Ministry or vice versa.
(2) These Regulations are applicable to all officers,
except in so far as—
(a) alternative provision is made for an officer in
any written law or direction, applicable to the
office held by such officer;
(b) the officer is excluded by the terms of his
appointment from the operation of these
Regulations or any of them.
(3) (a) In Chapter X, references to the Minister of
Finance and to the Permanent Secretary, Ministry of Finance
shall be read and construed as references to the appropriate
Minister and to the Permanent Secretary in the appropriate
Ministry respectively, wherever those expressions occur therein.
(b) For the purposes of Chapter X the appropriate
Minister is the member of the Cabinet to whom responsibility for
the allocation and control of Government quarters is assigned.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Copy of
Regulations to
officers.
Composition of
Civil Service.
Schedule.
Clerical Class.
[216/1973
292/2000].
3. A copy of these Regulations shall be transmitted to every
officer on first appointment by the Commission by which he was
appointed together with his letter of appointment.
CHAPTER II
COMPOSITION
4. The Civil Service shall comprise the following classes:
(a) Administrative Class comprising the public
offices specified in Part I of the Schedule;
(b) Professional and Scientific comprising the public
offices specified in Part II of the Schedule;
(c) Technical Class comprising the public offices
specified in Part III of the Schedule;
(d) Clerical Class comprising the public offices
specified in Part IV of the Schedule;
(e) Secretarial Class comprising the public offices
specified in Part V of the Schedule;
(f) Manipulative Class comprising the public
offices specified in Part VI of the Schedule.
CHAPTER III
PART I
RECRUITMENT
5. (1) Entry into the Clerical Class shall normally be in the
grade of Clerk I and candidates for appointment to such grade
shall not be less than seventeen and not more than twenty-three
years of age on the date of appointment, subject to the provisions
of subregulation (1A).
(1A) Whereas at 30th November 2000, a person is
holding an appointment as Clerk I in the Civil Service in a
temporary capacity and has been so employed for a continuous
period of two years or more on the above-mentioned date, that
person is eligible when a vacancy arises for permanent
appointment to such office notwithstanding subregulation (1).
30 Chap. 23:01 Civil Service
LAWS OF TRINIDAD AND TOBAGO
[Subsidiary] Civil Service Regulations
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Civil Service Chap. 23:01 31
LAWS OF TRINIDAD AND TOBAGO
L.R.O.
Civil Service Regulations [Subsidiary]
Clerk
Stenographer.
[142/1972
96/1985
255/2011].
(Revoked by LN 292/2000).}
(2) Candidates shall possess at least five General
Certificate of Education “O” Level passes, one of which must be
in English language.
(3)
(4)
(5) (a) Officers in Manipulative or Secretarial classes
shall be eligible for promotion or transfer to the Clerical Class,
subject to the passing of a competitive examination, including an
interview, set for the purpose.
(b) A certain number of vacancies in the class of
Clerk I shall each year be reserved to be filled by promotion or
transfer from the Manipulative or Secretarial classes. If in any year
reserved vacancies cannot be filled by promotion or transfers from
the Manipulative or Secretarial classes, the vacancies shall be filled
by recruitment to the Civil Service in the prescribed manner.
(c) Promotions or transfers to vacancies reserved in
accordance with paragraph (b) shall be made by the appropriate
Commission on the basis of the order of merit of the candidates
who have passed the prescribed examination.
6. (1) A candidate for appointment as Clerk Stenographer
shall be not less than seventeen and not more than fifty years of age.
(2) A candidate for appointment to the office of
Clerk Stenographer shall possess training as evidenced by
the possession of—
(a) the Caribbean Secondary Examination
Certificate—
(i) at the General Proficiency, Grade I or II; or
(ii) with effect from 1st June 1998, at the
General Proficiency, Grade III or the
Basic Proficiency, Grade I; or
(b) the General Certificate of Education at Ordinary
Level; and
(c) any combination of training as required by
paragraphs (a) and (b),
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Clerk/Typist.
[142/1972
96/1985
255/2011].
Examination
fees.
in the subject of English Language and two subjects other than
Stenography and Typewriting and the possession of passes in
approved examinations in Stenography at the rate of not less than
eighty (80) words per minute and Typewriting at the rate of not
less than forty-five (45) words per minute.
(3) A person who is appointed to the office of
Clerk Stenographer I/II is entitled to receive a salary which falls
within Salary Range 20 if that person possesses passes in
approved examinations in Stenography at the rate of not less than
one hundred (100) words per minute and Typewriting at the rate
of not less than fifty (50) words per minute.
7. (1) A candidate for appointment as Clerk Typist shall
be not less than seventeen and not more than fifty years of age.
(2) A candidate for appointment to the office of Clerk
Typist shall possess training as evidenced by the possession of—
(a) the Caribbean Secondary Examination
Certificate—
(i) at the General Proficiency, Grade I or II; or
(ii) with effect from 1st June 1998, at the
General Proficiency, Grade III or the
Basic Proficiency, Grade I; or
(b) the General Certificate of Education at Ordinary
Level; and
(c) any combination of training as required by
paragraphs (a) and (b),
in the subject of English Language and two subjects other
than Typewriting and the possession of passes in an
approved examination in Typewriting at the rate of not less
than forty-five (45) words per minute.
8. (1) Candidates shall be required to pay such examination
fee as may be prescribed, provided that candidates who pass the
examination but are required to re-sit the same on any subsequent
occasion shall be exempted from payment of any fee.
32 Chap. 23:01 Civil Service
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UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Civil Service Chap. 23:01 33
LAWS OF TRINIDAD AND TOBAGO
L.R.O. 1/2013
Civil Service Regulations [Subsidiary]
Administrative
Class.
[216/1973
175/1978
96/1985].
(2) Payment of the examination fee shall be made at the
office of the Comptroller (Financial and Accounting
Administration) in Port-of-Spain or at any District Revenue
Office, and the official receipt for same shall be attached to the
application form.
9. (1) Entry into this class shall be in the grade of
Administrative Cadet, which is a grade requiring three years
training of Graduates between the ages of twenty-one and fifty
years, with approved degrees of approved Universities. However,
an Administrative Cadet may be appointed to a post of
Administrative Assistant before the completion of the three
years’ period of training.
(2) Upon successful completion of the training specified
in subregulation (1) as evidenced by reports to the Director of
Personnel Administration from the Permanent Secretary or Head of
Department, the Cadet shall be eligible for appointment to the next
higher grade in the class, that is to say, Administrative Assistant.
(3) Notwithstanding subregulation (1), appointments to
the grade of Administrative Assistant shall be open to officers
from the Clerical Class, who after the date of the coming into
effect of these Regulations, held office in a grade not lower than
the grade of Principal Officer; and who—
(a) are suitable for appointment on grounds of merit,
experience, character and temperament; and
(b) have passed a written examination set for the
purpose by an examination board appointed by
the Public Service Commission.
(4) Notwithstanding subregulation (1) or (2), an officer
who has obtained a university degree or other approved
qualifications and who possesses the qualities specified in
subregulation (3)(a) shall be eligible for appointment to the office
of Administrative Assistant.
(5) Notwithstanding subregulations (1) to (4),
appointments to the grade of Administrative Assistant shall be
open to officers from the Clerical Class who—
(a) on 31st day of December 1967, held office in a
salary range not lower than that of Clerk IV; and
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Professional and
Scientific Class.
Technical Class.
Manipulative
Class.
Age limit of
candidates.
(b) on grounds of merit, experience, character and
temperament are suitable for appointment.
10. Entry into the Professional and Scientific grades shall be
open to candidates possessing approved professional
qualifications and experience specified for the particular office.
11. Entry into the technical class shall be open to candidates
who have—
(a) obtained a recognised technical qualification;
(b) completed an approved course of training in a
specified field; or
(c) successfully passed an examination designed to
test their practical experience and ability.
12. (1) Candidates for appointment in the grade other than
the grade of postman and telephone operator of the Manipulative
Class shall be recruited on the basis of the holding of a certificate
equal to the School Leaving Certificate or similar qualifications,
but the appropriate Commission may vary this requirement in
suitable cases.
(2) In addition to the basic skills and qualifications
required where necessary for officers in the Manipulative Class,
entry shall, in respect of the grade of postman and telephone
operator, normally be open to candidates who have a School
Leaving Certificate and who are selected on the basis of a
competitive examination in which priority shall be given to
written and spoken English.
(3) In selecting officers for appointment to offices in the
Manipulative Class, account shall be taken of the principles
approved by the Government from time to time relating to such
matters as the age group and the sex of candidates for such
appointments and the geographical location of the districts or
areas to which they are to be assigned for duty.
13. In determining the age of candidates for admission to
the Civil Service, there shall be deducted from the candidate’s
actual age—
(a) any period of approved whole-time national
service; and
34 Chap. 23:01 Civil Service
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UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Civil Service Chap. 23:01 35
LAWS OF TRINIDAD AND TOBAGO
L.R.O.
Civil Service Regulations [Subsidiary]
Employment of
married women.
Services of
Permanent
Secretaries
or Heads of
Departments
to be
extended
past age of
compulsory
retirement.
[139/2008].
Ch. 23:52.
Re-employment
of pensioners.
[84/1970].
(b) any period of continuous approved service in
the civil capacity under the State including
acting or temporary service where such service
immediately precedes the date on which the
examination is held, so however, that such credit
shall not exceed two years.
14. (1) Married women may be recruited on a permanent
basis into the Civil Service and female officers shall not be
required to resign their appointment on marriage.
(2) A female officer who marries shall report the fact of
her marriage to the Public Service Commission, through the
Permanent Secretary of the Ministry or Departmental Head of the
Department to which she is attached.
14A. (1) Notwithstanding any other written law, where a
Permanent Secretary or Head of Department in the public service
reaches the compulsory age of retirement, i.e., sixty years, his
service may, in the exigencies of the service, and subject to
subregulation (2), be extended beyond such retirement age.
(2) Where the service of such Permanent Secretary or
Head of Department is to be extended beyond the age of
compulsory retirement, such extension shall not exceed one year
but may be renewed annually for up to five years.
(3) Subject to the provisions of the Pensions Act,
where the service of a Permanent Secretary or Head of
Department is extended beyond the age of compulsory
retirement under this regulation, his service and pensionable
emoluments shall be taken into account in computing his
pension, gratuity or other allowances.
15. (1) A pensioner may, with the prior approval of the Prime
Minister, be re-employed in a public office on contract, if it is
established to the satisfaction of the appropriate Commission—
(a) that the pensioner is in possession of essential
experience or technical qualification which
makes him particularly useful to the specific
Ministry or Department; and
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Age of
recruitment.
[127/1977
81/1982
144/1984].
Ch. 23:52.
(b) that it is not possible to fill the particular post
by the promotion of a suitable officer or by a
new appointment.
(2) Where the re-employment of a pensioner is
contemplated, the Director of Personnel Administration shall,
before making any recommendations thereof to the Public
Service Commission, report the matter to the Chief Personnel
Officer who shall consult with the appropriate recognised
association, so however, that in a case where there is
disagreement between the Chief Personnel Officer and the
appropriate recognised association, a dispute shall be deemed to
exist and the provisions of sections 18 and 20 of the Civil Service
Act, shall apply.
(3) In subregulations (1) and (2) the expression “re-
employment of pensioner” means—
(a) the appointment of a person who has retired
from the Civil Service and is in receipt of
superannuation benefits of whatever nature;
(b) the continuation of employment of an officer
beyond the age of compulsory retirement, i.e.,
sixty years; or
(c) the appointment of a person who has attained
the age of sixty years other than a person
described in paragraph (a) or (b).
(4) Notwithstanding subregulations (1), (2) and (3), an
officer who has retired on grounds of ill-health may in the
discretion of the appropriate Commission be re-employed in the
Civil Service if he is certified to be fit for duty by a Medical
Board and has not attained the age of sixty years.
16. (1) The minimum age of recruitment of officers shall
be seventeen years, and, except where otherwise specified, the
maximum age of recruitment or re-employment of officers
shall be fifty years. However, a person who has attained the
age of fifty years and who has previous service, whether
pensionable or non-pensionable which under section 10(2) of
the Pensions Act may be deemed to count for pension purposes
36 Chap. 23:01 Civil Service
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[Subsidiary] Civil Service Regulations
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Civil Service Chap. 23:01 37
LAWS OF TRINIDAD AND TOBAGO
L.R.O.
Civil Service Regulations [Subsidiary]
Vacancies in the
Civil Service.
Date of
appointment.
may, notwithstanding his age, be recruited to or re-employed in
the Civil Service if upon attaining the age of compulsory
retirement he would qualify, in terms of length of service, for
a pension.
(2) Notwithstanding subregulation (1), but subject to
subregulation (3), persons over the age of fifty years may be
recruited on contract for specialised work.
(3) Except as provided by regulation 15, a person who
has attained the age of sixty years shall not be recruited to the
Civil Service.
(4) The age limit for entry into the grade of Postman I
shall be not less than eighteen years nor more than thirty-five years.
17. (1) Subject to subregulations (2) and (3), all vacancies
for appointment to the Civil Service shall be filled by recruitment
of citizens of Trinidad and Tobago.
(2) Notwithstanding subregulation (1), a vacancy in a
public office in the Civil Service may with the approval of the
Prime Minister be filled by the recruitment of a person who is not
a citizen of Trinidad and Tobago, if the appropriate Commission
fails to find a citizen of Trinidad and Tobago who is suitable to
fill the vacancy.
(3) The carrying into effect of this regulation shall not
affect the rights of the holders of public offices in the Public
Service that by the Act are made public offices in the Civil Service
to be considered for promotion or transfer within the Civil Service.
18. (1) The effective date of an officer’s appointment shall
normally be the date on which he assumes duties of his office as
a permanently appointed officer.
(2) If an officer is selected for appointment from outside
Trinidad and Tobago, the date of appointment shall be the date of
embarkation for Trinidad and Tobago.
(3) In this regulation, “appointment” includes “appointment
on probation” but does not include an acting appointment.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
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Medical
examination.
Appointment on
probation.
Exemption from
probation.
Probation on
promotion.
19. (1) A candidate selected for appointment shall undergo
a medical examination by a Government Medical Officer and
shall not be confirmed unless and until he has been passed as
medically fit.
(2) Where an officer is recruited from outside Trinidad
and Tobago, he shall undergo and pass a medical examination
conducted by a medical practitioner approved by the Minister
before he leaves the country from which he is recruited.
PART II
PROBATIONARY APPOINTMENT
20. Except as otherwise provided in this Chapter, an officer
on first appointment to the public service shall be required to
serve on probation for a period of two years.
21. (1) Where an officer is to be appointed to an office in
which he has satisfactorily performed the duties, whether in an
acting or temporary capacity or on secondment for periods of equal
or longer duration than the period of probation prescribed by
regulation 22, the officer shall not be required to serve on probation.
(2) Where an officer is appointed on promotion to an
office in which he has acted satisfactorily for periods of less
duration than the period of probation prescribed by regulation 22,
not more than one year and not less than six months acting
service shall be offset against the period of probation.
(3) Where an officer is appointed on probation to an
office in which he has not acted satisfactorily, the appropriate
Commission shall determine the period of probation to be served.
22. (1) Subject to regulation 21, an officer who is appointed
on promotion to an office shall be required to serve on probation
for one year in the office to which he is promoted.
(2) Subject to subregulation (3), where within two years
immediately preceding his promotion an officer has served in an
acting appointment in the office to which he is promoted, the
period of probation shall be abated by the extent of the aggregate
of service in such acting appointment unless the Commission
otherwise directs.
38 Chap. 23:01 Civil Service
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UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Civil Service Chap. 23:01 39
LAWS OF TRINIDAD AND TOBAGO
L.R.O.
Civil Service Regulations [Subsidiary]
Waiver of
probation.
Principles to be
observed during
probation.
(3) In calculating the aggregate of service in an acting
appointment for the purpose of subregulation (2), only
continuous service of three months or more shall count.
(4) Where an officer is transferred from one Ministry or
Department to another, the Permanent Secretary or Head of
Department shall take immediate steps to ensure the release of
such officer to assume duties in his new office on the date fixed
by the appropriate Commission.
(5) Where an officer is promoted and transferred from
one Ministry or Department to another and the exigencies of the
service preclude his assumption of duties in his new office on the
date fixed by the appropriate Commission, the period of
probation shall be deemed to commence from such date.
23. Where an officer is promoted before he has completed
the full period of probation in the lower office, the unserved
portion of that period of probation shall be deemed to be waived
and the officer deemed to be confirmed in that appointment.
24. The following principles shall be observed for the
treatment of an officer during his period of probation:
(a) the officer on probation shall be given an
opportunity to learn his work and be tested as to
his suitability for it;
(b) he shall be accorded all possible facilities for
acquiring experience in his duties;
(c) he shall be subject to continual and sympathetic
supervision;
(d) so far as the exigencies of the service permit, he
shall be assigned to duty only where such
observation is possible; and
(e) if at any time during his period of probation
he shall exhibit tendencies which render it in
any way doubtful that he is likely to become
fit for confirmation in his appointment, these
shall at once be drawn to his attention in
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
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Confidential
reports.
writing by the Permanent Secretary or Head
of Department and he shall be given such
assistance as may be possible to enable him
to correct his faults.
25. (1) In the case of an officer serving a two-year period of
probation, the Permanent Secretary or Head of Department shall
submit to the Director three confidential reports as follows:
(a) a first report after the officer has completed one
year’s service;
(b) an interim report six months before the period of
probation expires; and
(c) a final report one month before the period of
probation expires.
(2) In the case of an officer serving a period of probation
of one year, two confidential reports shall be submitted as follows:
(a) a first report six months before the period of
probation expires; and
(b) a final report one month before the period of
probation expires.
(3) The Director of Personnel Administration shall report
to the appropriate Commission whenever a Permanent Secretary
or Head of Department fails to submit a confidential report on an
officer on probation within the terms specified in this regulation.
(4) In submitting the final report, the Permanent Secretary
or Head of Department shall make a firm recommendation—
(a) that the officer be confirmed in the appointment;
(b) that the period of probation be extended;
(c) that the services of the officer be terminated; or
(d) that the officer revert to his former office.
(5) A report of the Permanent Secretary or Head of
Department under this regulation shall not be seen by the officer
on probation, but any adverse comments on his work shall be in
specific terms; the officer shall be notified in writing in duplicate
as early as possible, so that he should have sufficient time in
which to make an effort to correct his shortcomings before his
40 Chap. 23:01 Civil Service
LAWS OF TRINIDAD AND TOBAGO
[Subsidiary] Civil Service Regulations
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Civil Service Chap. 23:01 41
LAWS OF TRINIDAD AND TOBAGO
L.R.O.
Civil Service Regulations [Subsidiary]
Recommendations
to Commission.
Confirmation
of appointment.
Incremental date
when probation
extended.
Record to be
kept.
period of probation expires. The officer shall retain the original
notification and shall sign the duplicate and return it to the
Permanent Secretary or Head of Department for the period.
26. (1) Before any recommendation is made to the appropriate
Commission for the extension of the period of probation of an
officer or for the termination of his appointment, the Permanent
Secretary or Head of Department shall inform the officer of this
recommendation and of the specific reasons therefor and he shall
invite the officer to submit any representation he may wish to make.
(2) Subject to these Regulations, the first appointment
on probation of an officer may, at any time during the period of
probation, be terminated by the Commission.
27. (1) If, after consideration of the final report of the
Permanent Secretary or Head of Department, the appropriate
Commission is satisfied that the service of an officer on probation
has been satisfactory, the Commission shall confirm his
appointment with effect from the date of appointment.
(2) If the Commission is not satisfied that the service of
an officer on probation has been satisfactory, the Commission
may extend the period of probation for a further period.
28. Where the period of probation of an officer has been
extended and he is subsequently confirmed in his appointment,
the appropriate Commission may direct that the officer’s
increment be paid—
(a) with effect from the date following that on
which the extended period of probation expired
without change in the incremental date; or
(b) with effect from the date following that on
which the extended period of probation expired
which would then become his incremental date.
29. A Permanent Secretary or Head of Department shall keep
a record of every officer who has been appointed on probation to
an office in his Ministry or Department.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
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No payment
before approval
by Commission.
Secondment.
Pension Laws.
Computation of
pension—
a matter of high
priority.
30. The Permanent Secretary or Head of Department shall
ensure that no payment shall be made out of public funds in
respect of any matter requiring the approval of the appropriate
Commission until such approval has been obtained.
PART III
SECONDMENTS
31. (1) An officer on secondment shall draw the full pay of
the post to which he is seconded and shall be eligible for
increments, if any, normally payable in such a post. However,
where an officer is seconded from an office in the Civil Service to
an office or post outside the Civil Service, increments shall be
paid in accordance with the rule or regulations made in that behalf
by the receiving Government, Administration or Organisation.
(2) The pay of an officer on secondment shall be paid
by the receiving Ministry or Department, Government,
Administration or Organisation.
(3) During the period of secondment, the officer shall be
deemed to remain on the establishment of his Ministry or
Department, and shall be eligible for promotion in absentia.
(4) The service of an officer while on secondment shall
count for superannuation purposes.
(5) An officer who has been on secondment shall be
eligible for the leave applicable to an officer to which he is seconded
and while on such leave he shall be paid the pay of that office.
CHAPTER IV
PART I
PAYMENT, PENSIONS AND GRATUITIES
32. The award of pensions and gratuities shall be governed by
the provisions of the Pensions Laws in force for the time being.
33. (1) The computation and authorisation of pensions and
gratuities of persons whose retirement from the Civil Service is
known to be impending shall be treated as urgent matters of
high priority.
42 Chap. 23:01 Civil Service
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UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Civil Service Chap. 23:01 43
LAWS OF TRINIDAD AND TOBAGO
L.R.O.
Civil Service Regulations [Subsidiary]
Personal
testimonials.
(2) Permanent Secretaries and Heads of Departments
shall ensure that particulars of service and pay of all officers
whose retirement is known to be imminent are furnished
accurately to the Comptroller (Financial and Accounting
Administration) not less than three calendar months before the
date on which the officers concerned are due to retire, in order to
enable the computation and checking of pensions, retiring
allowances and gratuities to be completed by the Comptroller
and the Auditor General and submitted for authorisation before
the date on which the officer’s retirement from the Service is due
to take effect.
(3) The Comptroller (Financial and Accounting
Administration) shall keep separate records with respect to
each officer in the Civil Service, showing the various offices
held by each officer and the pay drawn by him while in the
Civil Service.
PART II
CERTIFICATES OF SERVICE AND TESTIMONIALS
34. (1) An officer other than a Permanent Secretary in a
Ministry or a Head of Department or an officer duly authorised
by such Permanent Secretary or Head of Department shall not
give personal testimonials in favour of an officer subordinate to
him or to officers of another Ministry or Department for any
purposes connected with promotion in the Civil Service.
(2) An officer shall not give recommendations or
testimonials to candidates for offices in the Civil Service.
(3) Nothing in this regulation shall prevent an officer from
acting as a referee for a candidate for an office in the Civil Service.
(4) An officer who leaves the Civil Service shall be given
a certificate of service showing his office and setting out the period
of his service and the reason for his leaving the Civil Service.
(5) The appropriate Service Commission may append
on such certificate any recommendation or any classification
with respect to his efficiency and conduct which it may feel
justified to append.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Remuneration.
Salary on first
appointment.
Salary within
the range.
Salary to officer
on secondment.
Payment of
salary.
CHAPTER V
PART I
REMUNERATION
35. (1) Subject to subregulation (2), an officer is entitled to
the full pay of the office to which he is appointed from the date
of his appointment thereto.
(2) An officer recruited on first appointment from outside
Trinidad and Tobago shall receive not less than half pay from the
date of his embarkation and full pay from the date of his arrival in
Trinidad and Tobago, if such officer has proceeded to Trinidad and
Tobago by the shortest possible route; but if he has proceeded to
Trinidad and Tobago otherwise, he shall receive half pay for such
time as is normally required to complete the journey between the
port of embarkation and that of arrival by the shortest possible route.
(3) On promotion, an officer shall normally receive the
minimum of the salary range attached to the office to which he is
promoted from the date of his promotion.
36. Upon first appointment, the commencing salary to be
paid shall be the minimum of the salary range applicable to the
office (whether temporary, acting or permanent).
37. Notwithstanding regulation 36, the appropriate
Commission may authorise the payment of any commencing
salary within the range in accordance with the principles
applicable to such office.
38. The salary payable to an officer on secondment shall
conform with the rates and conditions for payment of salary
applicable to the office to which the officer is seconded. An
officer who has completed a period of secondment shall normally
revert to the point in the salary range of his substantive office
which he would have reached if he had not been seconded.
39. (1) Salary shall be paid on the day previous to the last
full business day of the month. When, however, the last business
day falls on a Saturday or a Monday, payment of salary shall be
made on the preceding Thursday or Friday respectively.
44 Chap. 23:01 Civil Service
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[Subsidiary] Civil Service Regulations
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Civil Service Chap. 23:01 45
LAWS OF TRINIDAD AND TOBAGO
L.R.O.
Civil Service Regulations [Subsidiary]
Salary on acting
appointment.
[47 of 1980].
Increments.
(2) The Permanent Secretary in the Ministry of Finance,
may vary the date of payment of salary to an earlier date,
whenever it appears to him expedient to do so.
(3) An officer who is proceeding on leave may receive
his salary before the normal pay day for the whole month in
which he proceeds on leave, provided the period of leave extends
beyond the end of the particular month.
40. (1) An officer appointed to act in a post in a salary range
which is higher than that of his substantive post shall, with effect
from the date of the commencement of his acting appointment,
receive salary as follows:
(a) if the actual salary he is drawing in his substantive
post is less than the minimum salary of the post in
which he is appointed to act, he shall receive the
minimum salary of the higher post;
(b) if the actual salary he is drawing in his
substantive post is equal to or greater than the
minimum salary of the higher office, he shall
continue to receive the actual salary he is
drawing in his substantive post.
(2) Any additional payments made under this regulation
to an officer appointed to act in a higher post, which is over and
above what he should have drawn in his substantive post shall be
deemed to be an acting allowance payable to him.
(3) On reverting to his substantive post, on the
termination of his acting appointment, the officer shall be paid
the salary in his substantive post which he would have received
had he not been given an acting appointment in a higher post.
PART II
INCREMENTS
41. (1) Subject to subregulation (2), when an officer holds an
office carrying a salary range, increments shall be paid to such
officer, on the completion of each year of satisfactory service until
he has reached the maximum of the range. An officer shall be paid
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
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Incremental date
of first
appointment.
his increment whether he holds a permanent or temporary
appointment, subject to the provisions of these Regulations. The
increments paid shall be in the amounts prescribed for the
particular office from time to time.
(2) Increments shall be earned, and a year of service
shall be taken to be satisfactory only if the Permanent Secretary
or the Head of Department to which an officer is attached has
satisfied himself and has certified in the prescribed form that the
officer has during such year performed his duties with efficiency,
diligence and fidelity and that his conduct during the period has
been satisfactory.
(3) In determining whether the service of an officer during
a year has been satisfactory, a Permanent Secretary or a Head of
Department shall not take into account a specific act of delinquency,
if the officer qualified for an increment in other respects.
42. (1) Unless otherwise provided for, an officer’s
incremental date shall be the anniversary date of his first
appointment or promotion to his grade. In cases where an
officer’s appointment or promotion is effective from the date of
his assumption of duty, his incremental date shall be the
anniversary date of his assumption of duty.
(2) An officer who is transferred from one office to
another office carrying the same salary range shall retain the
incremental date of the office from which he was transferred.
(3) The incremental date of an officer referred to in
regulation 45 below should be the anniversary of his acting
appointment where this is more advantageous to him than the
preceding provisions.
(4) Permanent Secretaries or Heads of Departments shall
sign incremental certificates on the prescribed form, effective from
the dates when the officer’s increments become due, and shall
attach the said certificates to the paysheets for the months in which
the increments accrue.
46 Chap. 23:01 Civil Service
LAWS OF TRINIDAD AND TOBAGO
[Subsidiary] Civil Service Regulations
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Civil Service Chap. 23:01 47
LAWS OF TRINIDAD AND TOBAGO
L.R.O.
Civil Service Regulations [Subsidiary]
Increments for
officer on
probation.
[167/1977].
Salary on
promotion.
43. (1) Subject to subregulation (2), an officer appointed or
promoted to an office on probation, shall, where the office
carries a salary range, be paid annual increments during his
period of probation.
(2) Increments shall be earned only if the officer’s work
and conduct for the preceding year have been satisfactory and the
Permanent Secretary or Head of Department signs the necessary
increment certificate.
44. In cases of promotion—
(a) where the actual salary which the officer was
receiving in the lower post immediately prior to
promotion, was less than the minimum salary of
the higher post, then the officer shall on
promotion be paid the minimum salary of the
higher post; provided always that when the
additional amount due to the officer is less than
the value of one increment in the salary range of
the lower post, he shall move up to the next
higher point in the salary range;
(b) where the actual salary which the officer was
receiving in the lower post immediately prior to
promotion was the same as the minimum salary
of the higher post, then the officer’s salary on
promotion should be adjusted to the next
incremental point in the salary range of the
higher post;
(c) where the actual salary which the officer was
receiving in the lower post immediately prior to
promotion was more than the minimum salary
of the higher post, then the officer’s salary on
promotion should first be adjusted to the
incremental point in the higher salary range
immediately above his salary and then be
further adjusted to the next incremental point in
the higher salary range.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Salary when
acting in higher
post.
Salary when
appointed to
lower post.
No increments
to be paid when
acting in higher
office.
45. (1) Where an officer has been acting in a higher post and
the officer is promoted or appointed to that post or to a post in the
same salary range as the post in which he has been acting, he
should convert to the higher salary scale in the same manner as
prescribed in regulation 44.
(2) Where a person has been seconded to a post in the
Civil Service and is appointed to that post or to a post in the
same salary range as the post to which he has been seconded, he
shall retain the salary which he was receiving at the time of
such appointment.
46. (1) Where an officer has been promoted or appointed to
a post which is lower than the post in which he was acting, his
commencing salary in his new appointment should be such salary
as he would have received if he had not been acting.
(2) Where an officer has been promoted or appointed to
a post which is lower than the post to which he has been
seconded, his salary in his new appointment should be such
salary as he would have received had he been promoted to that
post as from the date of his secondment to the higher post.
47. (1) An officer who is appointed to act shall not be paid
increments in the higher office but shall continue to draw increments
in his substantive office, subject, however, to the following:
(a) where he was not earning increments in his
substantive office, and the office in which he is
acting is on a salary range, such an officer shall
receive an increment in the higher scale on the
anniversary date of his acting appointment;
(b) where he has reached the maximum salary of his
substantive office which maximum may be equal
to or greater than the minimum, but less than the
maximum of the higher office, he shall receive an
increment in the higher scale as in paragraph (a).
48 Chap. 23:01 Civil Service
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UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Civil Service Chap. 23:01 49
LAWS OF TRINIDAD AND TOBAGO
L.R.O.
Civil Service Regulations [Subsidiary]
Salary and
increments after
break in acting
appointment.
Advance of one
month’s salary.
(2) The grant of increments under subregulation (1)(a)
and (b) shall be subject—
(a) to the officer acting continuously for a period of
twelve months in the higher office;
(b) to the issue of an increment certificate certifying
satisfactory service on the prescribed form by the
Permanent Secretary or Head of Department.
(3) The period of continuous acting shall not be
considered to have been broken if the officer proceeded on
vacation or sick leave during the acting appointment.
48. Where an officer has been acting in a higher office for
more than twelve months and is in receipt of the minimum salary
and increments in such office, he shall continue to receive such
salary and increments after a break in the acting appointment, if—
(a) such officer resumed acting within six months in
the same office in which he was acting before
such break;
(b) the break was caused by his proceeding on leave
of any type for a period not exceeding one year
and the officer resumes duty in the higher post
within six months of his resumption of duty.
PART III
ADVANCES
49. (1) An advance not exceeding one month’s salary may
be made to an officer proceeding on vacation leave of not less
than fourteen days, to be spent either out of Trinidad and Tobago
or in Trinidad and Tobago away from his ordinary place of
residence. Provision shall be made for the said advance to be paid
to the officer either in Trinidad and Tobago before he proceeds on
leave or at his request while he is abroad on the said leave.
(2) Interest is payable on any advance of salary made
under this regulation, and at such rate as the Minister of Finance
may from time to time determine.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
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(3) Advances made under this regulation shall be
repaid in twelve monthly instalments, the first instalment
falling due at the end of the month following that in which the
officer resumed duties.
(4) An advance not exceeding one month’s salary may
be made to an officer through a Trinidad and Tobago Overseas
Mission in cases of emergency, each case being dealt with on its
merit. An advance granted under this regulation shall be
repayable in twelve monthly instalments or in such longer period
as the Minister of Finance may determine.
50. (1) The Minister of Finance may authorise an advance
for other purposes not specified in these Regulations.
(2) Security to the satisfaction of the Permanent
Secretary in the Ministry of Finance shall be furnished.
(3) Applications for advance should be made to the
Permanent Secretary in the Ministry of Finance through the
Comptroller of Accounts.
(4) Advances shall be recovered by deductions from the
officer’s salary in not less than thirty-six monthly instalments as
shall be fixed by the Permanent Secretary in the Ministry of
Finance. In determining the number of monthly instalments, the
indebtedness of the officer shall be taken into account.
51. On no account shall money be deducted from an
officer’s salary without prior notice in writing to him of not less
than one month.
CHAPTER VI
PART I
SEPARATION ALLOWANCES
52. (1) An officer shall be considered to be “separated” if
as a result of promotion, posting or transfer he is compelled to
take up residence in another district without being able to take
Minister may
authorise
advance for
other purposes.
No deduction
from salary
without notice.
Separation
allowances.
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UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Civil Service Chap. 23:01 51
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Civil Service Regulations [Subsidiary]
Meaning of
“family”.
Payment of
allowances.
with him the family for which he is responsible, with the result
that he is required to maintain two establishments because—
(a) suitable accommodation cannot be immediately
found in the new district;
(b) it would not be reasonable to expect the officer
to remove from his present residence to the new
district; or
(c) he could not reasonably be expected to travel
daily from his present residence to the new district.
(2) A separated officer shall be paid a temporary
separation allowance related to the additional expenditure
incurred by him in maintaining two establishments.
53. For the purposes of this Part, “family” shall be taken to
mean an officer’s wife and children, his mother, father, brothers,
sisters, who are living with and are dependent on him.
54. The payment of the allowance shall be subject to the
following conditions:
(a) it shall not exceed the maximum amount fixed
from time to time by the Minister of Finance;
(b) it shall normally be paid for a period not
exceeding three (3) months. Where, however, a
posting or transfer is known to be, or turns out
to have been temporary, that is, for a period not
exceeding six months, payment shall be made
for the whole of such period;
(c) extension of the period of payment shall be
made only on the authority of the Chief
Personnel Officer;
(d) no allowance shall be paid where the period of
separation is less than one month;
(e) the officer claiming the allowance shall be
required to produce a certified statement,
supported by payment receipts where possible,
showing the additional expenditure involved by
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
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having to maintain two establishments. The
allowance granted shall be a sum equivalent to
the additional expenditure incurred, but not
exceeding the maximum fixed from time to time
by the Minister of Finance;
(f) all officers whether permanent or temporary
shall be eligible to receive a temporary
separation allowance;
(g) an officer claiming the allowance must certify
that he is in fact separated;
(h) an officer shall not receive both the temporary
separation and subsistence allowance in respect
of the same period.
55. All claims for a temporary separation allowance shall be
submitted monthly on the prescribed form. No claims shall be
entertained which are not made within six months after the period
to which the claims relate. Claims shall be submitted through the
Permanent Secretary or Head of Department to the Chief
Personnel Officer.
PART II
SPECIAL TRAVEL ALLOWANCES
56. An officer who is required to travel abroad on official
business shall be entitled to receive—
(a) transport approved by the Minister of Finance to
and from the place of business;
(b) appropriate hotel accommodation and meals;
(c) transport within the country (including
reasonable taxi hire);
(d) official telephone and telegram charges, and
such other expenses which may be incurred in
connection with the transaction of the official
business; and
Claims for
temporary
separation
allowance.
Travel
allowances.
52 Chap. 23:01 Civil Service
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UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Civil Service Chap. 23:01 53
LAWS OF TRINIDAD AND TOBAGO
L.R.O.
Civil Service Regulations [Subsidiary]
Class of
accommodation.
Warm clothing
allowance.
Subsistence
allowance.
Submission of
claims.
(e) a subsistence allowance at approved rates to
cover out-of-pocket expenses.
57. The Permanent Secretary in the Ministry of Finance
shall issue appropriate instructions which will determine by
what type or class of accommodation an officer shall travel.
58. (1) Officers who are required to travel to cold or
temperate climate countries on official business shall be paid
such warm clothing allowance as the Minister of Finance may
from time to time determine. An officer who has received such
an allowance shall not be eligible for a further allowance
within a period of two (2) years from the date of receipt of the
first allowance.
(2) Officers who are required to travel outside Trinidad
and Tobago on official business, shall, unless otherwise
permitted, travel by the national airline.
59. (1) An officer who is required to proceed outside
Trinidad and Tobago on official business shall be paid a
subsistence allowance for the period beginning with the day
he leaves Trinidad and Tobago and ending with the day he
returns inclusive, in accordance with rates approved by the
Minister of Finance.
(2) In determining the currency in which the allowance
mentioned above shall be paid, the Ministry of Finance shall
draw up a schedule of hard and soft currency areas and the officer
shall receive payment as follows:
in hard currency areas—U.S. currency;
in soft currency areas—Trinidad and Tobago currency or
sterling.
60. Claims in respect of expenses incurred when travelling
on official business shall be submitted on the appropriate form
prepared by the Permanent Secretary in the Ministry of Finance.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
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CHAPTER VII
HOURS OF WORK
61. Unless the exigencies of the Service require longer
hours, the following hours of work shall normally apply:
(a) Mondays to Fridays: 8.30 a.m. to 4.00 p.m. one
hour being allowed for lunch between the
hours of 11.00 a.m. and 1.00 p.m.;
(b) Special hours of work may be fixed for officers
employed in any particular service or
department or for any class of employee, but the
hours should not exceed forty-four (44) hours
per week for any officer;
(c) Telephone Operators:
Mondays to Fridays: 8.15 a.m. to 12.30 p.m. or
12.15 p.m. to 4.15 p.m.;
(In no case shall the hours be longer than
twenty-six per week);
Messengers:
Mondays to Fridays: 8.00 a.m. to 4.00 p.m.—
one hour being allowed for lunch between the
hours of 11.00 a.m. and 1.00 p.m.
62. The actual hours of arrival and departure may be varied
by Permanent Secretaries or Heads of Departments to meet
Ministerial or Departmental requirements.
63. Permanent Secretaries and Heads of Departments shall
have the discretion to require the attendance of staff on such days
and for such hours as they consider it necessary for the efficient
conduct of public business.
64. Officers shall not leave their offices during working
hours without the permission of the Permanent Secretary or Head
of Department or other appropriate senior officer.
Hours of work.
Variation of
hours.
Staff may be
required to
attend when
necessary.
Officers not to
leave office
without
permission.
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UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Civil Service Chap. 23:01 55
LAWS OF TRINIDAD AND TOBAGO
L.R.O.
Civil Service Regulations [Subsidiary]
Attendance
Register.
Second
Schedule.
Certain officers
may be allowed
to be absent
from duty.
65. (1) Officers shall be regular and punctual in their
attendance. In each Government Office an Attendance Register
shall be kept in which each officer shall record daily the hour of
his arrival at and departure from the office and sign the entry.
(2) The Attendance Register shall be examined at least
once a month by a designated senior officer, and officers shall be
warned in writing of cases of late coming or irregular attendance.
Working of hours less than the minimum laid down or irregular
attendance may form the basis of disciplinary charges.
(3) Officers who hold offices set out in the Second
Schedule to the Act shall not be required to record the time of
their departure and arrival in the Attendance Register.
66. (1) Subject to subregulation (2), Permanent Secretaries
and Heads of Departments may permit an officer whose religious
persuasion prohibits his working on any days or part thereof to be
absent from duty on such day or part thereof.
(2) Any such officer shall apply in writing to the
Permanent Secretary or Head of Department specifying the
denomination of the religious persuasion to which he belongs and
the day or part thereof that he is prohibited from working.
(3) The Permanent Secretary or Head of Department in
granting such permission—
(a) where it is practicable, may arrange for such
officer to work for a period or periods outside
the normal hours of work during the week in
which such officer is permitted to be absent
commensurate with the period during which he
has been permitted to be absent from duty; or
(b) where the course mentioned in paragraph (a) is
impracticable, shall cause such absence to be
registered as leave without pay and the
appropriate deductions to be made from the
officer’s salary to which such officer may be
entitled under these Regulations.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
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Production of
office
documents.
Registrar
General to
supply
information.
Official seals.
Acceptance of
foreign money.
Deductions
from salary.
Annual leave.
[128/1977].
CHAPTER VIII
MISCELLANEOUS
67. An officer in a public office does not have the legal custody
of the documents filed in that office and he shall be guilty of a
breach of duty if, even though served with a subpoena duces tecum,
he produces any public document in Court without the permission
of the Permanent Secretary or Head of Department.
68. The Registrar General shall supply free of charge
information required for the use of a Ministry or Department on
the production of authority signed by the appropriate Permanent
Secretary or Head of Department concerned.
69. Impressions of official seals shall not be given to any
unauthorised person. The use of such seals shall be strictly
confined to official requirements.
70. Except with the permission of the Permanent Secretary in
the Ministry of Finance, foreign money shall not be accepted for
payment in the transaction of Government business.
71. An officer may authorise the Accounting Officer of the
Ministry or Department to which he is attached to make monthly
deductions from his salary of dues payable to the appropriate
recognised association to which he belongs.
CHAPTER IX
PART I
LEAVE AND LEAVE PASSAGES
72. (1) Every officer shall be entitled to annual leave based
on his salary and length of service as follows:
1—10 years
Service
28 days
21 days
Grade
Officers in receipt of a salary equal to
or greater than that of the maximum of
Range 24
Officers in receipt of a salary less than
that of the maximum of Range 24
Over 10 years
Service
35 days
28 days
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UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Civil Service Chap. 23:01 57
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Civil Service Regulations [Subsidiary]
(2) In computing length of service for the purposes of
subregulation (1), “service” shall include “other public service” and
“service in the group” as defined in section 2 of the Pensions Act.
*73. In calculating annual leave, Saturdays, Sundays and
public holidays shall not be counted.
74. An officer shall not take less than—
(a) fourteen (14) days leave each year if he is in
receipt of a salary equal to or greater than that of
the maximum of Range 24;
(b) seven (7) days leave each year if he is in receipt
of a salary of less than that of the maximum of
Range 24.
75. An officer who owing to the exigencies of the service is
required to defer his annual leave, shall, in the year following that
in respect of which his annual leave was deferred, be granted
such deferred leave together with the annual leave for that year.
76. An officer may be allowed casual absences from work which
shall be deducted from the annual leave specified in regulation 72(1)
for his grade in units of half days to a maximum of—
(a) fourteen (14) days if he is entitled to 28 days
leave a year or more;
(b) seven (7) days if he is entitled to 21 days leave a year.
77. Subject to regulation 78, annual leave, once earned, shall
not be forfeited.
78. (1) Annual leave may be accumulated to a maximum of—
(a) ninety (90) days in the case of an officer in
receipt of a salary equal to or greater than that of
the maximum of Range 24;
(b) sixty (60) days in the case of an officer in receipt
of a salary of less than that of the maximum of
Range 24.
Ch. 23:52.
Calculation of
annual leave.
[128/1977].
Minimum leave
to be taken.
[128/1977].
Deferred annual
leave.
Casual absences
from work.
No forfeiture of
leave.
[47 of 1980].
Accumulation of
annual leave.
[128/1977].
*This regulation is deemed to have come into operation on 28th January 1974.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
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No leave earned
while on leave.
Casual absence
to be recorded
as annual leave.
Casual absence
may be treated
as leave without
pay.
Applications for
annual leave.
Special leave.
[174/1976].
(2) An officer shall be allowed to accumulate leave in
excess of the maximum specified in subregulation (1) subject to
the following conditions:
(a) on accumulating the normal maximum leave he
applied for such leave within thirty (30) days of
the date on which the maximum falls due;
(b) the Permanent Secretary or Head of Department
intimates to the officer concerned in writing his
inability to grant the leave owing to the
exigencies of the Service.
(3) A Permanent Secretary or Head of Department shall
seek the authority of the Chief Personnel Officer before notifying
an officer of his inability to grant his maximum leave eligibility
owing to the exigencies of the Service. In seeking the Chief
Personnel Officer’s authority, the Permanent Secretary or Head
of Department shall indicate the precise reasons why the officer
cannot proceed on his leave, and shall indicate the date by which
the officer may be allowed to proceed on leave.
(4) The Chief Personnel Officer may authorise the
Permanent Secretary or Head of Department not to grant the
leave applied for or may order that the leave be granted.
79. An officer shall not earn annual leave while on leave.
80. Casual absence from work with the prior approval of the
Permanent Secretary or Head of Department shall be recorded as
annual leave.
81. Casual absence from work without the approval of the
Permanent Secretary or Head of Department may be treated as
leave without pay.
82. Applications for annual leave shall be made and
addressed to the Permanent Secretary or Head of Department.
83. (1) Special leave may be granted to an officer to permit
him to participate in a national or international sporting event or
a social or educational convention.
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UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Civil Service Chap. 23:01 59
LAWS OF TRINIDAD AND TOBAGO
L.R.O.
Civil Service Regulations [Subsidiary]
Leave of
absence in
certain cases.
(2) An officer selected to represent Trinidad and Tobago
abroad at a sporting event or at a social or educational convention
will be granted the leave for which he is eligible, plus additional
leave with full pay, to enable him to complete his engagement. The
amount of additional leave so granted will be regarded as an
advance on the officer’s future leave eligibility; but the amount of
leave to be so mortgaged shall not exceed half of the maximum
amount of leave for which he will be eligible in the following year.
84. (1) An officer who is given employment with an
appropriate recognised association may be given leave of
absence up to three (3) years without pay from the Civil Service.
(2) The period of employment of such officer with such
association shall not be taken into account for the purpose of
calculating pension, provided that if the association agrees to pay the
appropriate pension contribution in respect of such officer, then the
period of employment with the association shall be taken into account.
(3) At the end of the stipulated period of three (3) years,
the officer shall be required to resume duties in the Public Service
in the grade or post or in a similar post carrying the same salary
at which he left.
(4) An officer who is a member of a recognised Staff
Association and who is selected by the Association to attend a
local or overseas course in Trade Unionism approved by Cabinet
shall be granted leave of absence with pay for the full period of
the course (depending on the financial assistance received by the
officer from other sources during that period).
(5) An officer who is a member of an appropriate
recognised association and who is authorised to do business for
the association shall be allowed time off to do such business,
provided that the work of the Ministry to which he is attached is
not affected adversely.
(6) An officer shall not be permitted to take up paid
employment in any post in an appropriate recognised association
during the period of his leave for which his salary is already
being paid, except such officer is on pre-retirement leave or leave
taken with the declared intention of resigning the Service.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
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Sick leave.
Extensions of
sick leave.
(7) If an officer who is granted no-pay leave for the
purpose specified in subregulation (1) fails to return to his post or
to some other post in the Public Service (not lower than his
former post) on or before the expiration of his no-pay leave, he
shall be deemed to have resigned from the Public Service with
effect from the commencement of his no-pay leave of absence.
(8) Application for leave provided above shall, as far as
practicable, be made well in advance of the commencement of
such leave.
85. (1) Every officer shall be entitled to 14 days sick leave
a year provided that he tenders a Medical Certificate written
under the hand of a registered Medical Practitioner.
(2) An officer who is away from duty, due to illness, for
a period not exceeding two days shall not normally be required to
tender a Medical Certificate, but any leave taken under this
provision shall count in calculating the total sick leave for the
year. The Permanent Secretary may require an officer who
habitually takes advantage of this concession to present himself
to a Government Medical Officer for a Medical Examination.
86. (1) Extensions of sick leave on full pay may be
granted by the Chief Personnel Officer provided the leave is
supported by a medical certificate from an approved registered
medical practitioner.
(2) Sick leave or extension of sick leave on full-pay
under this regulation may be granted by a High Commissioner or
other duly appointed Representative of Trinidad and Tobago
abroad, as the case may be.
(3) An officer who is certified by a Medical Board to be
suffering from pulmonary tuberculosis or leprosy and to be unfit
for duty may be granted sick leave on full pay for a period of six
months in the first instance, followed by a further extension of six
months sick leave on full pay if still unfit for duty at the expiration
of the first six months. Thereafter, if the officer is certified as still
unfit for duty, he may be granted the annual leave, if any, for which
he is eligible. If, at the expiration of the above period of sick and
annual leave, a Medical Board recommends the grant of further
60 Chap. 23:01 Civil Service
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UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Civil Service Chap. 23:01 61
LAWS OF TRINIDAD AND TOBAGO
L.R.O.
Civil Service Regulations [Subsidiary]
Sick leave
abroad.
Maternity leave.
leave to such officer, the Chief Personnel Officer shall decide, on
the merits of each individual case, whether such leave shall be
granted, and if so, whether on full pay, half pay or without pay.
The grant of leave under this regulation is subject to an
examination of the officer by a Medical Board at quarterly
intervals, or more frequently if necessary.
87. An officer who desires to leave Trinidad and Tobago
during a period of sick leave shall obtain the prior approval of the
Chief Personnel Officer.
88. (1) Maternity leave consisting of leave with full pay for
one month followed by leave with half pay for two months shall
be granted to female officers on the following conditions:
(a) that the expectant mother proceed on maternity
leave at least one month before the expected
date of birth of the child;
(b) that the taking of maternity leave would not in
any way prejudice or affect the eligibility of the
officer for annual leave;
(c) that the expectant mother would normally be
required to furnish six weeks before the expected
date of delivery a certificate from a medical
practitioner of the expected date of delivery;
(d) that the officer has served for a period of not less
than one year in the Public Service as at the date
of commencement of such leave.
(2) This regulation also applies to acting and temporary
officers subject to the following provisions:
(a) the officer must complete twelve (12) months of
service before she can become eligible for
maternity leave;
(b) where a temporary or acting officer becomes
eligible for maternity leave but the Permanent
Secretary or Head of Department has reasonable
cause to believe that her employment in the Public
Service would not continue for a period of six (6)
months after the expiration of such leave, if it were
UNOFFICIAL VERSION
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Passage grant
for study
abroad.
to be granted, she should not be granted
maternity leave, but should be allowed no-pay
leave on account of pregnancy;
(c) where a temporary or acting officer has been
granted no-pay leave on account of pregnancy in
accordance with the provisions of paragraph (b)
and she returns to work and completes six (6)
months of service, the period of no-pay leave on
account of pregnancy shall be treated as
maternity leave.
(3) If an officer proceeds on leave on grounds of
pregnancy before she has completed one year’s service, and the
period of such leave extends beyond the date on which the one-
year qualifying period would be completed, she shall be paid
leave salary commencing from the day following that on which
she qualified when she completed one year’s service at the same
rate that she would have been paid for that period had she
proceeded on the normal three months maternity leave in
accordance with regulation 88(1). Payment should continue until
the end of her maternity leave which together with the period of
no-pay leave prior to her qualifying for maternity leave shall not
exceed three months.
(4) The grant of maternity leave or of no-pay leave on
account of pregnancy shall not be a consideration for the
termination of the services of any temporary or acting officer, but
the normal circumstances in which the service of temporary or
acting officers are terminated will always apply as follows:
(a) the appointment has come to an end;
(b) the post to which the officer is temporarily
appointed or appointed to act has come to an end;
(c) inefficiency;
(d) misconduct.
89. (1) An officer who is undertaking an approved course of
study and attachment abroad during his annual leave accumulated
62 Chap. 23:01 Civil Service
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UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
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Civil Service Chap. 23:01 63
LAWS OF TRINIDAD AND TOBAGO
L.R.O.
Civil Service Regulations [Subsidiary]
Leave and leave
passage earned
by 31st
December 1966.
Entitlement to
proportionate
part of long
leave.
Entitlement to
proportionate
part of annual
leave.
Condition of
grant of long
leave.
Leave and leave
passage under
1960
Regulations.
under regulation 78(1) shall be granted a passage grant for
himself and may be granted passage grant for his dependants in
accordance with rules prescribed by the Minister of Finance.
(2) Passage grants shall be available for approved
courses of study and attachments abroad for all countries
approved by the Cabinet.
(3) Whenever possible, an officer shall be required to
travel by the National Carrier.
(4) In this regulation—
“dependant” means wife and children under the age of twenty
years;
“National Carrier” means any aircraft or ship operated by or on
behalf of the Government.
PART II
LEAVE AND LEAVE PASSAGES EARNED UNDER
THE 1956 AND 1960 REGULATIONS
90. The leave and passage entitlement of officers earned by
31st December 1966, shall be preserved for a maximum period of
five (5) years commencing on 1st January 1967.
91. An officer who at 31st December 1966, had not completed
a tour for passage shall be entitled to a proportionate part of the long
leave and passage grant in respect of the completed part of his tour.
92. An officer who at 31st December 1966, had not
completed a year’s service for the purpose of annual leave shall
be entitled to a proportionate part of annual leave in respect of the
completed part of the year.
93. The utilisation of long leave with passage grants
including proportionate long leave with passages is conditional
on the officer spending at least one-half (1/2) of his long leave
eligibility outside of the country.
94. All leave due under the Leave and Leave Passage
Regulations 1960, shall as far as practicable, be taken at one
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Calculation of
long leave
under 1960
Regulations.
Certain leave
not to be taken
into account
under 1960
Regulations.
Leave under
1956 or 1960
Regulations
shall not
exclude
Sundays and
Public
Holidays.
Classification of
quarters.
[190/1971
196/1971].
First Schedule.
Provision of
quarters.
[190/1971
196/1971].
and the same time. Where, however, it is in the interest of the Service,
such leave may be taken in part.
95. Long leave under the Leave and Leave Passage Regulations
1960, includes annual leave in respect of the final year of the tour.
Therefore, before calculating the proportionate part of long leave the
annual leave for the final year shall be deducted. Where an officer
has entered the final year of his tour, he should also be granted a
proportion of the annual leave in respect of that year.
96. An officer who subsequent to 1st January 1963, had
proceeded on leave under the Leave and Leave Passage
Regulations 1956, shall, unless he had been granted at that time a
proportionate part of long leave under the Leave and Leave
Passage Regulations 1960, have his tour for the purpose of long
leave and passage grant under the Leave and Leave Passage
Regulations 1960, counted from 1st January 1963, but the period
of leave under the Leave and Leave Passage Regulations 1956,
shall not be taken into account for the purpose of leave or leave
passages under the Leave and Leave Passage Regulations 1960.
97. Leave earned under the Leave and Leave Passage
Regulations 1956 or 1960 will be granted on the basis prescribed
in such Regulations, that is to say, leave shall not exclude Sundays
and Public Holidays nor shall Saturdays count as half days.
CHAPTER X
GOVERNMENT QUARTERS
98. Quarters shall be classified by the Minister of Finance
and shall be allocated to officers who are by these Regulations
eligible for them in accordance with the classification of offices
as set out in the First Schedule to the Act.
99. Quarters shall be provided for—
(a) officers recruited from overseas and officers
provided under technical assistance by other
countries; and
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UPDATED TO DECEMBER 31ST 2014
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Civil Service Chap. 23:01 65
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L.R.O.
Civil Service Regulations [Subsidiary]
Officer to reside
in outlying
district.
[190/1971
196/1971].
Rent to be
charged for
quarters.
Permission to
occupy quarters.
Apportionment
of rent.
Payment of rent
while on leave.
(b) officers who are required to reside in or near their
districts or within easy call of the institutions or
establishments to which they are assigned for duty.
100. Where an officer is required to reside in any outlying
district, it shall be the duty of the Minister of Finance to ensure
that the officer does reside in the residence provided for him.
101. (1) Subject to subregulation (2), rent shall be charged
for quarters as follows:
(a) 71/2 per cent of salary in respect of an officer
whose salary does not exceed $500 per month;
(b) 10 per cent of salary in respect of an officer
whose salary exceeds $500 but does not exceed
$800 per month;
(c) 15 per cent of salary in respect of an officer
whose salary exceeds $800 per month.
(2) Where the quarters allocated to or occupied by an
officer are classified as quarters to be allocated under regulation 98
to an officer in a lower classification than that, the rate of rent to be
charged such officer shall not exceed the maximum rent payable by
an officer in the lower classification.
102. An officer who is not eligible for quarters may be granted
permission to occupy vacant quarters at economical rentals but
may be required to vacate the quarters at short notice.
103. An officer occupying temporarily a part of the quarters
of an officer on leave (one room being used for the storage of
furniture) shall pay rent at the rate prescribed in regulation 101
above less a proportionate deduction for the room used by the
officer on leave, based on the floor space of such room.
104. When an officer on leave continues in occupation of a
room of his quarters for the storage of his furniture or
belongings, he shall pay as rent for such room the proportion of
71/2 per cent, 10 per cent or 15 per cent, as the case may be, of
his salary indicated by the proportion of the total floor space
retained by him.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Request for
Government
quarters.
[190/1971
196/1971].
Information to
be supplied with
applications.
Vacant quarters.
[190/1971
196/1971].
Statement
showing
allocations.
[190/1971
196/1971].
Notification that
quarters needed.
105. A Permanent Secretary or Head of Department shall
address all requests for allocation of Government quarters in
Trinidad to the Minister of Finance and in Tobago to the
Permanent Secretary for Tobago Affairs.
106. Such applications shall be accompanied by the following
information:
(a) name of officer;
(b) substantive office and salary range;
(c) present office, if different from (b);
(d) whether permanent, temporary or on contract;
(e) whether single or married;
(f) number of children and ages of children;
(g) whether family will occupy Government
quarters if allocated;
(h) whether the officer owns his own house or rents
a house; location or address of house occupied;
(i) whether the officer is being paid a travelling
allowance for travelling between his residence
and his station;
(j) technical or other qualification of the applicant;
(k) reason for requesting quarters.
107. A Permanent Secretary or Head of Department shall
inform the Permanent Secretary, Ministry of Finance or the
Permanent Secretary, Ministry for Tobago Affairs, well in
advance, whenever any quarters will be vacated by an officer and
at the same time submit any proposals they may wish for having
the quarters immediately occupied.
108. The Permanent Secretary, Ministry for Tobago Affairs
shall submit to the Permanent Secretary, Ministry of Finance
each month a statement showing the allocations made and the
vacations and occupations of all Government quarters in Tobago.
109. The Permanent Secretary or Head of Department shall
notify the Permanent Secretary, Ministry for Tobago Affairs as
66 Chap. 23:01 Civil Service
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UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Civil Service Chap. 23:01 67
LAWS OF TRINIDAD AND TOBAGO
L.R.O.
Civil Service Regulations [Subsidiary]
Approval
necessary in
respect of
departmental
quarters.
[190/1971
196/1971].
Vacancy of
departmental
quarters.
[190/1971
196/1971].
Rent for
quarters may be
waived.
Occupation of
former
quarters.
[190/1971
196/1971].
Officer
occupying
quarters while
on leave.
[190/1971
196/1971].
soon as they know that quarters will be needed for an officer
transferred or about to be transferred to Tobago so that the
Permanent Secretary, Ministry for Tobago Affairs may make
arrangements in good time for accommodating the officer.
110. In respect of departmental or institutional quarters, the
Permanent Secretary or Head of Department shall obtain in
advance the approval of the Minister of Finance if it is proposed
to place in such quarters an officer other than the officer for
whom the quarters in question are provided. If, however, the
appropriate officer is to occupy the quarters, the Permanent
Secretary controlling such quarters may authorise the occupation
and inform the Ministry of Finance of his action.
111. If institutional or departmental quarters are expected to
remain vacant for a long period, the Permanent Secretary or Head
of Department shall report this to the Permanent Secretary,
Ministry of Finance.
112. In the case of an officer posted in an acting capacity from a
district where he resides (either in his own home or in a rented
house) to a district where quarters are provided, the rent for use of
the official quarters in the new district may be waived for a period
not exceeding nine months provided that the officer continues to pay
rent for his former residence, or, where it is his own home, it is not
rented whilst he is in occupation of Government quarters free of rent.
113. In the case of an officer who resides in Government quarters
and is temporarily posted to a new district where Government
quarters are also provided, the officer may occupy the new quarters
in which event he shall pay the appropriate rental. If the Minister of
Finance is satisfied that undue hardship will be caused by the officer
having to remove his family to the new quarters, the officer shall be
permitted to continue in occupation of the former quarters and shall
not be required to pay rent for the new quarters.
114. (1) Where an officer who has been occupying Government
quarters departs from Trinidad and Tobago on leave, he may—
(a) surrender the quarters to his Permanent
Secretary or Head of Department for disposal by the
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
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Officer on leave
may retain one
room of
quarters.
[190/1971
196/1971].
Officer dying
while
occupying
quarters.
[190/1971
196/1971].
Minister of Finance subject to the
preservation of his right to reoccupy such
quarters on his return to Trinidad and Tobago; or
(b) retain possession of the quarters for the use of his
family and continue to pay the appropriate rental
therefor during the period of his stay abroad.
(2) Every such officer shall notify the Permanent
Secretary or the Head of Department of the date of his intended
departure and the probable duration of his absence at least two
weeks before such departure.
115. (1) An officer, who surrenders his quarters under
regulation 114(1) may be allowed when proceeding on annual
leave to retain one room of the quarters for storage of his personal
effects provided that the approval of the Minister of Finance is
first obtained and provided further that the storage of such
personal effects does not preclude the temporary allocation of the
quarters or seriously restrict their use by another officer and his
family during the absence of the substantive officer on leave.
(2) If, for any reason, this condition cannot be satisfied,
permission to retain a room will be refused and the officer will
have to make other arrangements for the storage of his personal
effects during his leave. In such case, Government will meet the
payment of the cost of truckage for removal. An officer who is
permitted to utilise a room for the above-mentioned purpose shall
be required to pay rent for the portion of the quarters retained by
him in the manner set out in regulation 104. In applying for
approval the floor area of the room in question in relation to the
other room must be specified.
116. In the case of an officer who dies while officially
occupying quarters with his family, the Minister of Finance may
permit the family to remain in occupation of the quarters for a
period not exceeding three (3) months and paying rent at the rate
previously paid by the officer.
68 Chap. 23:01 Civil Service
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[Subsidiary] Civil Service Regulations
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Civil Service Chap. 23:01 69
LAWS OF TRINIDAD AND TOBAGO
L.R.O.
Civil Service Regulations [Subsidiary]
Report to be
made on
vacating
quarters.
[190/1971
196/1971].
Time allowed
before
occupying
quarters.
Extension of
time before
occupying
quarters.
Cancellation of
allocation of
quarters.
Keys to
quarters.
117. As soon as possible after an allocation of quarters is
made by the appropriate authority, the Permanent Secretary or
Head of Department or the Permanent Secretary for Tobago
Affairs shall ensure that the officers in the respective Ministries
or Departments who are allocated quarters report the date of
vacation or occupation of quarters to the following:
Permanent Secretary in the Ministry of Finance;
Permanent Secretary in the Ministry of Works;
Comptroller, Financial and Accounting Administration;
Auditor General;
Permanent Secretary in the Ministry for Tobago Affairs
(in the case of quarters in Tobago);
Finance and Accounting Division in the Ministry or
Department in which the officer is employed.
118. An officer shall be allowed fourteen days from the date
on which he is notified that quarters have become vacant or are
ready to be occupied, within which he should take up occupancy
of the quarters.
119. An extension of the time allowed by regulation 118 may
be granted on application provided that the officer—
(a) submits his application before the expiry of the
fourteen days allowed by regulation 118;
(b) refunds the wages of any caretaker employed
during the period of such extension.
120. If the officer does not occupy quarters and does not request
an extension, the allocation of the quarters may be cancelled.
121. On occupying quarters, the incoming officer shall apply
to the District Officer of the Works District in which the quarters
are situated for the keys to enable him to take possession. On
vacating quarters, he shall similarly deliver the keys to the above-
mentioned officer.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Officer to report
on the state of
quarters, etc.
Notice to be
given before
leaving quarters.
[190/1971
196/1971].
Failure to give
notice.
Temporary
occupation of
quarters.
Rental of
equipment in
quarters.
122. On occupying or taking charge of a Government building
or quarters, the incoming officer shall as soon as possible notify
the Permanent Secretary in the Ministry of Works, whether
anything is wrong with the building, furniture or fixtures. He
shall also communicate with the Furniture Superintendent,
Ministry of Works, and arrange for an inventory to be taken of the
furniture and to specify the articles and items of furniture
required within the limits of the scale of furniture and appliances
for the various grades of quarters.
123. Before vacating any Government quarters for which he is
paying rent, the outgoing officer shall give not less than two weeks
notice in writing to his Permanent Secretary or Head of
Department who shall notify the Permanent Secretary, Ministry of
Works, to arrange for the inspection of the quarters and grounds
and for an inventory of the furniture and appliances to be taken.
124. In case an outgoing officer fails to give the notice
required by regulation 123, he shall be liable for the rent payable
for the month in which such failure occurred in addition to any
amount that the Permanent Secretary in the Ministry of Works
may certify to be chargeable to such outgoing officer.
125. An officer who is temporarily occupying quarters, for
example, occupying quarters while the permanent occupier is on
accumulated annual leave, shall be given at least seven days’
notice in advance to vacate such quarters if required for a
permanent allocation. If he fails to vacate within seven days from
the date of notification, he shall be liable to a penalty equal to the
amount of the house allowance payable to or the alternative
accommodation expenses incurred by the officer to whom the
quarters are allocated not exceeding the rental value per month.
This penalty shall be in addition to the rent of the quarters which
the officer is temporarily occupying.
126. The rental of electrical appliances and equipment
installed in quarters shall be at the rate of 10 per cent a year of
their value and in the case of heavy furniture at the rate of 5 per
cent a year of its value.
70 Chap. 23:01 Civil Service
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UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Civil Service Chap. 23:01 71
LAWS OF TRINIDAD AND TOBAGO
L.R.O.
Civil Service Regulations [Subsidiary]
Quarters to be
kept clean.
No allowance
when quarters
under repairs.
No alterations
by occupiers of
quarters.
Officers liable
for damage.
In event of
damage, officer
to make good
such damage.
Half-yearly
reports on
quarters.
127. Officers who occupy quarters shall be required to keep
such quarters and the curtilage thereof in a clean, tidy and
sanitary condition at their own expense. Before vacating such
quarters, officers shall ensure that the quarters are in a clean and
sanitary condition.
128. No allowance shall be granted when Government
quarters are under repairs unless the officer is required to vacate
the premises or in exceptional circumstances. In the latter event
the officer affected must make representation immediately upon
receiving notice that repairs are to be undertaken.
129. Occupiers of quarters shall neither make structural
alterations nor install electrical fittings or lighting equipment
except through the medium of the Works Division of the
Ministry of Works. This regulation shall apply also to any
addition, alteration or modification of an existing installation,
whether of the self-contained or any other type.
130. Officers who occupy Government quarters shall be held
responsible for any damage or neglect of such quarters, grounds
or roads of such quarters and any breakage or loss of furniture
and fixtures.
131. When any Government quarters, furniture, electrical
appliances, fixtures or the grounds or the roads attached thereto
have been damaged and such damage in the opinion of the
Permanent Secretary, Ministry of Works is due to carelessness or
negligence on the part of the occupier or his servants, an account
of the charges for making good such damages shall be rendered
to such occupier or person in charge by the Permanent Secretary
or Head of Department concerned and the amount of such
account shall be paid by such person to the Comptroller,
Financial and Accounting Administration.
132. The Permanent Secretary in the Ministry of Works shall
forward to the Permanent Secretary in the Ministry of Finance
half-yearly reports on the condition of all Government quarters
stating if any officer has failed to comply with the requirements
of regulation 127.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
*Chapter XI, comprising regulations 134 to 149 was inserted by LN 217/1996.
Record to be
kept of long
distance calls.
General
conduct.
Duties of
officers.
Absence
without leave.
Activities
outside the
service.
133. An officer occupying Government quarters where an
official telephone is installed shall keep a record of all official long
distance calls put through such telephone and certify and submit this
record to his head office at the end of each month. He shall then be
required to pay for all calls which are not on this list. If he does not
send in his monthly record, he shall be charged with all calls.
*CHAPTER XI
CODE OF CONDUCT
134. An officer’s conduct shall be such at all times as not to
bring the Service into disrepute.
135. (1) An officer shall, with integrity, promptly and
effectively discharge the duties of the office to which he is
appointed and any other related duties that the Permanent
Secretary or Head of Department requires of that officer.
(2) In the discharge of those duties, an officer shall be
courteous and polite both to members of staff and to the public.
(3) An officer shall not wilfully refuse, or wilfully omit,
to perform those duties.
136. (1) An officer shall not be absent from duty without
leave or reasonable excuse.
(2) An officer, when leaving the country, shall inform
the Permanent Secretary or Head of Department in writing or, in
cases of emergency, a superior officer who shall report forthwith,
in writing, to the Permanent Secretary or Head of Department.
137. (1) An officer shall not, directly or indirectly, be
involved in any financial or other interest or undertaking which
could compromise, or reasonably be said to compromise that
officer’s job performance or office.
(2) Where an actual or potential compromise arises, the
officer shall inform the Permanent Secretary or Head of Department.
72 Chap. 23:01 Civil Service
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[Subsidiary] Civil Service Regulations
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Civil Service Chap. 23:01 73
LAWS OF TRINIDAD AND TOBAGO
L.R.O.
Civil Service Regulations [Subsidiary]
Officer not to
publish
information.
Officer’s
comment on
questions of
public policy.
Lectures/talks.
(3) The Permanent Secretary or Head of Department
shall determine the nature and degree of compromise, decide upon
an appropriate course to resolve it which may include assigning
the officer to other duties, and advise the officer accordingly.
(4) An officer who is aggrieved by a decision made
under subregulation (3) may appeal to the Chief Personnel
Officer who shall review that decision.
(5) Where the officer is aggrieved by the outcome of the
review of the Chief Personnel Officer, the matter may be pursued
on his behalf by the appropriate recognised association as a
grievance to be dealt with under Part III of the Act.
138. (1) An officer shall not make any unauthorised
disclosure or make copies, for purposes unrelated to the
performance of his duties, of official documents, papers or
information of which that officer may have become aware in the
course of the performance of duty.
(2) Unauthorised disclosure does not include the
reporting by an officer of complaints to the Chief Personnel
Officer, Auditor General or the Public Service Commission with
regard to the conduct of the Public Service, where such
complaints have been reported to senior officers without redress.
139. (1) An officer shall not respond to questions of public
policy, in a manner that could reasonably be construed as criticism
and which may call into question his ability to impartially
implement, administer or advise on Government policy.
(2) Subregulation (1) shall not apply to an officer acting
in his capacity as a representative of a recognised association.
140. (1) No officer shall, on his own behalf or on behalf of
the Ministry he represents receive payment for the preparation or
delivery of a lecture or talk done in pursuance of his duties or the
duties of the Ministry.
(2) Lectures or talks which are not necessary for
departmental purposes may be given by an officer who is
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Indebtedness.
Bankruptcy.
Officer not to
solicit
intervention.
Gifts, rewards.
knowledgeable in a particular subject, whether or not he has
specialised in the subject in his official capacity.
(3) Where the subject matter of the lecture or talk
referred to in subregulation (2) is related to the work of his
department or if the officer is to be announced by his
departmental title, the prior authority of the Permanent Secretary
or Head of Department is required to ensure that—
(a) there is nothing in the lecture or talk contrary to
the public interest or inconsistent with the status
of the officer; and
(b) the standing of the officer is sufficient to
justify the delivery of the lecture under his
departmental title.
(4) In respect of a lecture or talk given by an officer in
accordance with subregulations (2) and (3) the officer shall make
his own private arrangements for remuneration and in every case
such lecture or talk shall be prepared and delivered outside of
official hours.
141. An officer shall not incur indebtedness to the extent that
it compromises that officer’s job performance or brings the
Service into disrepute.
142. An officer against whom bankruptcy proceedings have
been taken or who becomes insolvent or who has been declared
a bankrupt shall within seven days report that fact to the
Permanent Secretary or Head of Department.
143. An officer shall not solicit the intervention or influence
of members of Parliament, Ministers, members of a Commission,
or prominent members of the community to support or advance
his individual claims in the Service.
144. Except with the permission of the Permanent Secretary or
Head of Department, an officer shall not accept any gift or reward
from any member of the public or from any organisation for
services rendered in the course of performing official duties.
74 Chap. 23:01 Civil Service
LAWS OF TRINIDAD AND TOBAGO
[Subsidiary] Civil Service Regulations
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Civil Service Chap. 23:01 75
LAWS OF TRINIDAD AND TOBAGO
L.R.O.
Civil Service Regulations [Subsidiary]
Exceptions.
Bribery.
Legal
proceedings.
Officer to report
criminal charge.
Misconduct
defined.
145. Notwithstanding regulation 144, an officer may accept a
present offered by—
(a) a representative of a foreign government on the
occasion of an official visit to that country;
(b) a community organisation, on a social occasion
where the gift represents the work or
achievement of that organisation;
(c) fellow officers on marriage, retirement, transfer
or other social or celebratory occasion.
146. An officer who is offered a bribe shall immediately
inform his senior officer, in writing, who shall notify the
Permanent Secretary or Head of Department who shall cause the
matter to be reported to the Police.
147. An officer who desires to initiate legal proceedings
against another officer or against a member of the public with
respect to any matter which arose out of, or in the course of, the
execution of duty shall inform the Permanent Secretary or Head
of Department.
148. An officer who is charged with a criminal offence which
carries a penalty of imprisonment shall report the matter without
delay to the Permanent Secretary or Head of Department.
149. (1) An officer who without reasonable excuse does an
act which—
(a) amounts to failure to perform any required
lawful duty in a proper manner;
(b) contravenes any of the Regulations;
(c) contravenes any law relating to the performance
of the duties of his office; or
(d) is otherwise prejudicial to the efficient
conduct of the Service or tends to bring the
Service into disrepute,
commits an act of misconduct.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
76 Chap. 23:01 Civil Service
LAWS OF TRINIDAD AND TOBAGO
[Subsidiary] Civil Service Regulations
(2) Without prejudice to the generality of subregulation (1),
an officer who—
(a) is absent from office or official duties without
leave or valid excuse, or is habitually irregular
in the time of arrival or departure from the place
of employment;
(b) wilfully disobeys or disregards any lawful order
made or given by any person having authority to
make or give the order;
(c) is unfit for duty through drunkenness or the
illicit use of drugs;
(d) is inefficient or incompetent through causes
which are within that officer’s control;
(e) commits any immoral, obscene or disorderly
conduct in office;
(f) performs the required duties in a negligent
manner;
(g) exercises authority unreasonably or abuses that
authority in the course of performing the
required duties;
(h) having made or subscribed an oath or affirmation
for the purposes of office does or says anything
in violation of that oath or affirmation;
(i) uses, without the authority of the Permanent
Secretary or Head of Department, any property
or facilities provided for the purposes of the
Service, for a purpose not connected with that
officer’s official duties;
(j) has a criminal charge proved against him;
(k) participates in the meetings of any political
organisation while on duty, while on official
business or while wearing official uniform,
commits an act of misconduct.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Civil Service Chap. 23:01 77
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L.R.O.
Civil Service Regulations [Subsidiary]
Regulation 4.SCHEDULE
PART I
ADMINISTRATIVE CLASS
Office Office
Administrative Cadet Commissioner for Co-operative
Assistant Secretary to President Development
Second Assistant Clerk of the House Chief Trade Officer
Hospital Manager I Administrative Officer IV
Principal Officer and Second Deputy Hospital Manager III
Marshal Public Relations Officer
Supervisor (Electoral) Government Printer
Friendly Societies Officer II Deputy Postmaster General
Manager, Adult Education Centre Deputy Registrar and Marshal
Assistant Clerk of the House Supervisor of Elections
Hospital Supplies Officer Assistant Director of Contracts
Administrative Assistant Deputy Conservator of Forests
District Welfare and Development Transport Commissioner
Supervisor Director, Organisation and Methods
Chief Storekeeper Director, Classification and
Hansard Editor Compensation
Radio Communication Assistant Chief Technical Officer (Agriculture)
Administrative Officer I Technical Officer (Development
Clerk of the Peace III Control)
Chief Co-operative Officer Technical Officer (Planning
Second Deputy Registrar General Co-ordination)
Third Deputy Registrar General Technical Officer (Development Plan)
Administrative Officer II Assistant Commissioner of Inland
Hospital Manager II Revenue
Chief Community Development Officer Chief Establishment and Training Officer
Chief Public Assistance Officer Director of Social and Community
Chief Probation Officer Development
Chief Supplies Officer Budget Supervisor
Secretary to President Assistant Comptroller of Customs and
Private Secretary to President Excise
Assistant Government Printer Assistant Comptroller (Financial and
Assistant Transport Commissioner Accounting Administration)
Clerk of the Senate Supervisor, Cost Accounting
Assistant Chief Immigration Officer Assistant Director of Food and Drugs
Deputy Commissioner for Co-operative Registrar General
Development Registrar and Marshal
Assistant Supervisor of Elections Chief Immigration Officer
Administrative Officer III Works Comptroller
Deputy Registrar General Postmaster General
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
78 Chap. 23:01 Civil Service
LAWS OF TRINIDAD AND TOBAGO
[Subsidiary] Civil Service Regulations
ADMINISTRATIVE CLASS—Continued
Office Office
Assistant Registrar and Deputy Marshal Director of Contracts
Clerk of the House Director of Civil Aviation
Assistant Director of Social Welfare Commissioner of Labour
Assistant Director of Community Director of Personnel Administration
Development Director, Estimates and Cost Accounting
Assistant Director of Civil Aviation Permanent Secretary
Harbour Master and Superintendent of Chief Personnel Officer
Lighthouses Comptroller (Financial and Accounting
Director of Radio Communication Administration)
Service Commissioner of Inland Revenue
Deputy Commissioner of Labour Director, Finance and Economics
PART II
PROFESSIONAL AND SCIENTIFIC CLASS
Office Office
Legal Cadet Chief Nutritionist
Medical Intern Agricultural Economist
Cost Accountant Zoologist
Architect Livestock Officer
Statistician Agricultural Engineer
Chemist Plant Pathologist
Biochemist Agronomist
Economist Agricultural Entomologist
Accountant Soil Chemist
Auditor Analytical Chemist
Assistant Conservator of Forests Soil Survey Officer
Electrical Engineer Biochemist III
Mechanical Engineer Botanist
Civil Engineer Entomologist
Quantity Surveyor I Microbiologist
Legal Assistant Drainage Engineer (Planning)
Agricultural Officer Accounting Executive I
Land Surveyor Solicitor II
Town Planner Treasury Solicitor
Weather Forecaster Agricultural Economist II
Valuer III Senior Magistrate
State Counsel Pathologist
Magistrate Registrar
Parliamentary Counsel I Public Health Medical Officer
Dentist I Land Surveyor IV
Medical Officer (Curative) Senior State Counsel
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
Civil Service Chap. 23:01 79
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Civil Service Regulations [Subsidiary]
Office Office
Medical Officer, Schools and Clinics Sanitary Engineer II
Solicitor I Hospital Plant Engineer
Physicist Chief Engineer
Fisheries Officer Planning Engineer (E.P.D.)
Document Examiner Chief Officer (Services)
Radio Communication Engineer Chief Bridges Engineer (Roads)
Mechanical Engineer III Chief Planning Engineer
Drug Analyst Chief Construction Engineer (Roads)
House Officer Parliamentary Counsel II
Electrical Engineer III Chief Designs Engineer
Veterinary Officer Chief Planning Engineer (Drainage)
Quantity Surveyor III Senior Fisheries Officer
Architect III Senior Statistician
Agricultural Officer III Senior Economist
Land Surveyor Meteorologist
Statistician III Assistant Solicitor General
Chemist III Principal Auditor
Petroleum Engineer I Deputy Legal Secretary
Economist III Parliamentary Counsel II
Accountant V Director of Red Ring Research
Auditor IV Chief Architect
Cost Accountant III Director of Drainage
Civil Engineer III Accounting Executive II
Sanitary Engineer I County Public Health Medical Officer
Senior Pathologist Actuary
Radiologist Chief Electrical Inspector
Specialist Dental Surgeon Technical Officer Works
Specialist Medical Officer Thoracic Medical Director
Anaesthetist Hospital Medical Director
State Solicitor Psychiatric Hospital Director
Administrator General and Public Deputy Auditor General
Trustee Chief Magistrate
Geologist Director of Meteorological Services
Petroleum Engineer II Chief Parliamentary Counsel
Director of Surveys Principal Medical Officer
Conservator of Forests Chief Chemist and Director of Food and
Chief Town Planner Drugs
Senior Dental Surgeon Director of Statistics
Principal Pathologist Chief Petroleum Engineer
Senior Radiologist Chief Technical Officer (Agriculture)
Special Medical Officer (Insect Vector Chief Technical Officer (Works)
Control) Chief Medical Officer
Director of Construction Head National Economic Planning
Director of Highways Solicitor General
UNOFFICIAL VERSION
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80 Chap. 23:01 Civil Service
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[Subsidiary] Civil Service Regulations
PART III
TECHNICAL CLASS
Office Office
Printing Assistant Maintenance Repairman
Moulder Dietitian Aide
Baker I Agricultural Assistant Trainee
Cook I Tailor I
Print Room Operator I Cook II
Public Health Inspector Trainee Draughting Assistant I
Agricultural Technical Aide Baker II
Student Pharmacist Print Room Operator II
Draughtsman Trainee Launch Mechanic I
Student Nurse Coxswain
Midwifery Student Food Demonstrator
Vari-Typist I X-ray Technical Assistant
Radiographer Student Medical Orderly
Customs and Excise Guard I Bailiff I
Seamstress Midwife
Smelter Plant Maintenance Attendant
Health Control Officer I Trade School Maintenance Officer
Radio Communication Assistant Boiler Operator
Printing Operator I Works Foreman I
Radiographer Aide Plant Maintenance Mechanic
Postman II Revenue Officer I
Sterilizer Operator Printing Operator IV
Customs and Excise Guard II Customs and Excise Officer I
Handicraft Development Officer I Photographer II
Printing Operator II Transport Foreman II
Printing Mechanic Radio Communication Mechanic I
Launch Mechanic II Nurse
Quantity Surveyor Assistant I Kitchen Supervisor
Lithographer I Postal Officer II
Carpenter Foreman Scientific Assistant I
Precast Concrete Foreman Student Pharmacist II
Inspector of Weights and Measures Quantity Surveyor Assistant II
Vari-Typist II Postman Inspector I
Statistical Officer I Cartographer
Immigration Officer I Book-keeping Machine Operator II
Revenue Officer Cadet Tabulating Machine Operator II
Health Control Officer II Customs and Excise Guard Supervisor
UNOFFICIAL VERSION
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Civil Service Regulations [Subsidiary]
Office Office
Postal Officer I Assistant Development Planning Officer
Photographer I Area Inspector
Cook III Furniture Foreman
Navigational Aids Maintenance Officer I Works Foreman II
Automotive Mechanic Works Supervisor I
Agricultural Mechanic Foreman Workshop Foreman
Forester I Cypher Clerk
Assistant Film Technician Trainee Lithographer II
Transport Foreman I Plumbing and Sanitation Foreman
Darkroom Technician Electrical Foreman I
Furniture Inspector Public Health Inspector I
Meterological Assistant Trainee Medical Photographer II
Key Punch Operator II Health Control Officer III
Orthopaedic Appliance Technician Orthopaedic Appliance Technician II
X-ray Technologist I Public Health Nurse
Bailiff II Air Traffic Controller I
Postman III Navigational Aids Maintenance
Engineering Surveyor I Officer II
Motor Vehicle Officer II Press Officer I
Medical Photographer I Bailiff III
Launch Supervisor Printing Operator V
Electrician Field Interviewer I
Tailor II Probation Officer I
Instrument Technician Community Development Adviser I
Fisherman-Engineman Co-operative Adviser I
Printing Operator III Welfare Officer I
Assistant Broadcasting Technician Friendly Societies Officer I
Customs and Excise Guard III Fisheries Extension Officer
Foreman Mechanical Units Labour Inspector I
Laundry Supervisor I Engineering Surveyor II
Radio Communication Operator I Engineering Assistant I
Technical Assistant (Town and Quarry Supervisor I
Regional Planning) Laundry Supervisor II
Assistant Film Technician Revenue Officer II
Alcoholism Rehabilitation Officer Labour Inspector II
Broadcasting Officer I Probation Officer II
Topographer Postal Officer III
Road Officer I Laundry Superintendent
Broadcasting Technician Clerk of the Peace I
Immigration Officer II Postman Inspector II
Inspector of State Lands Lithographer III
UNOFFICIAL VERSION
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82 Chap. 23:01 Civil Service
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[Subsidiary] Civil Service Regulations
PART III—(Continued)
TECHNICAL CLASS—(Continued)
Office Office
Statistical Officer II Welfare Officer II
Draughtsman I Public Health Inspector II
Agricultural Assistant Medical Social Worker I
Skipper Occupational Therapist I
Electrical Foreman Physiotherapist I
Conveyancing Clerk I Radiographer I
Meteorological Assistant Health Control Officer IV
Traffic Safety Officer Nursing Instructor I
Senior Nurse Radio Communication Operator II
Driver Licensing Examiner Developmental Control Inspector
Ward Sister Petroleum Inspector
Furniture Supervisor Psychiatric Social Worker I
Transport Supervisor Electrical Supervisor
Equipment Supervisor Accountant I
Quarry Supervisor II X-ray Technologist II
Public Health Educator Draughtsman III
Air Traffic Controller II Medical Records Officer
Draughtsman II Customs and Excise Officer II
Films Officer I Statistical Officer III
Valuer I Building Inspector II
Clinical Instructor Home Sister
Printing Supervisor I Plumbing and Sanitation Supervisor
Hydrographer Junior Matron
Radio Communication Mechanic II Electrical Inspector II
Electrical Inspector I Departmental Nursing Supervisor
Building Inspector I District Health Visitor
Printing Mechanical Supervisor I Weather Forecaster Trainee
Scientific Assistant II Roads Supervisor
Forest Supervisor Building Supervisor
Works Supervisor Electrical Workshop Supervisor
Engineering Assistant II Electrical Work Supervisor
Handicraft Development Officer II Electrician Supervisor
Statistical Assistant II Assistant Shipping Master
Actuarial Assistant Road Surfacing Supervisor
Press Officer II Shop Supervisor
Electro Encephalograph Recordist Road Officer III
Works Foreman III Automotive Licensing Officer
Road Officer II Broadcasting Officer II
Field Interviewer II Motor Vehicle Supervisor
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Civil Service Regulations [Subsidiary]
Office Office
Co-operative Adviser II Motor Vehicle Inspector
Community Development Adviser II Engineering Assistant III
Youth Officer I Director, Milk Feeding Programme
Trade Officer I Tabulating Machine Supervisor
Labour Officer I County Health Visitor
Industrial Training Officer I Films Officer II
Air Traffic Controller III Agricultural Assistant III
Costs Inspector Valuer II
Agricultural Assistant II Air Traffic Controller IV
Conveyancing Clerk II Postal Supervisor II
Scientific Assistant III Chief Scientific Assistant
Medical Technologist Radio Communication Supervisor
Printing Supervisor II Revenue Officer IV
Psychiatric Nursing Instructor I Dietitian
Printing Mechanical Supervisor II Immigration Officer IV
Research Assistant II Trade Officer III
Forest Utilization Officer Customs and Excise Officer III
Pharmacist I Psychiatric Nursing Instructor II
Public Health Inspector III Nursing Instructor III
Co-operative Adviser III Chief Health Educator
Plant Maintenance Supervisor II Postal Supervisor III
Nursing Instructor II Matron
Public Health Nursing Instructor Chief Male Nurse
Accountant II Industrial Safety Officer I
Printing Supervisor III Assistant Public Health Nursing Director
Revenue Officer III Pharmacist III
Radio Communication Mechanic III Equipment Superintendent
Postal Supervisor I Drainage Superintendent
Youth Officer II District Superintendent
Auditor I Building Superintendent
Trade Officer II Roads Superintendent
Development Control Inspector II Roads Surfacing Superintendent
Clerk of the Peace II Works Study Officer
Stock Verifier II Labour Officer II
Handicraft Development Officer II Industrial Training Officer II
Executive Officer Co-operative Faculty Budget Analyst II
Budget Analyst I Personnel Technician II
Personnel Technician I Training Officer (Community
Organisation and Methods Officer I Development)
Training Officer (Works) Postal Supervisor IV
Systems Analyst Organisation and Methods Officer II
Statistical Survey Officer Aerodrome Superintendent
Friendly Societies Officer II Public Health Nursing Director
UNOFFICIAL VERSION
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MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
84 Chap. 23:01 Civil Service
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[Subsidiary] Civil Service Regulations
PART III—(Continued)
TECHNICAL CLASS—(Continued)
Office Office
Radiographer II Nursing Superintendent (Curative)
Immigration Officer III Pharmacist IV
Works Supervisor III Shipping Master
X-ray Technologist III Archivist
Orthopaedic Workshop Superintendent Senior Dietitian
Medical Social Worker II Catering Supervisor
Occupational Therapist II Industrial Safety Officer I
Physiotherapist II Customs and Excise Supervisor
Principal Statistical Officer Revenue Officer V
County Matron Nutritionist
Pharmacist II Manpower Officer
Psychiatric Social Worker II Principal Nursing Officer
Principal Pharmacist Customs and Excise Collector
Personnel Technician III Customs and Excise Preventative
Budget Analyst III Inspector
Organisation and Methods Officer III Industrial Safety Officer II
PART IV
CLERICAL CLASS
Office Office
Receptionist Statistical Assistant I
Radio Communication Assistant Draughting Assistant II
Stores Clerk I Hostel Manageress
Search Clerk Research Assistant I
Record Keeper Sales Officer
Proof Reader’s Assistant Clerk III
Clerk I Storekeeper II
Cashier I Housekeeper II
Key Punch Operator I Customs Clearance Clerk
Film Librarian Paymaster I
Book-keeping Machine Operator I Storekeeper III
Tabulating Machine Operator I Stock Verifier I
Stores Clerk II Clerk IV
Clerk II Paymaster II
Storekeeper I Auditing Assistant
Cashier II Hospital Steward
Title Clerk Storekeeper IV
Accounting Assistant
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Civil Service Regulations [Subsidiary]
PART V
SECRETARIAL CLASS
Office Office
Clerk Typist I Palantypist
Clerk Stenographer I Court Reporter
Clerk Typist II Hansard Reporter I
Clerk Stenographer II Secretary to Minister
Clerk Stenographer III Hansard Reporter II
Shorthand Writer
PART VI
MANIPULATIVE CLASS
Office Office
Dog Catcher Custodian I
Cook Trainee Marine Signalman
Office Attendant Vault Attendant II
Maid Orderly
Cleaner I Anti-Rabies Assistant I
Laundress I Boiler Operator Helper
Female Airport Attendant I Linen Maid
Attendant Butler I
Ship Cook I Telephone Operator I
Porter Lighthouse Keeper I
Janitor Fisheries Assistant
Cleaner II Postal Guard II
Watchman Custodian II
Maid, Parliament Chauffeur-Handyman
Caretaker Navigational Aids Assistant
Groundsman Mobile Operator-Chauffeur I
Stores Attendant Motor Vehicle Operator
Motor Vehicle Attendant Chainman
Wardsmaid Domestic Supervisor I
Nurse’s Aide Motor Vehicle Officer I
Laboratory Assistant I Hospital Attendant II
Male Airport Attendant I Boatman
Mortuary Attendant Boatswain
Hospital Attendant I Sergeant-at-Arms
UNOFFICIAL VERSION
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86 Chap. 23:01 Civil Service
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[Subsidiary] Civil Service Regulations
PART VI—(Continued)
MANIPULATIVE CLASS—(Continued)
Office Office
Darkroom Attendant Telegraph Messenger II
Laundress II Male Airport Attendant II
Plant Quarantine Guard Laboratory Assistant II
District/Estate Constable Cattle Breeding Inseminator
Messenger I Addressing Machine Operator
Vault Attendant I Supervisor of Cesspits
Postal Guard I Telephone Operator II
Orthopaedic Attendant Mobile Operator Chauffeur II
Postal Assistant Airport Attendant III
Female Airport Attendant II Lighthouse Keeper II
Explosives Keeper Game Warden I
Ship Fireman/Oiler Anti-Rabies Assistant II
Chauffeur Butler II
Telegraph Messenger I Housekeeper I
Deckhand I Domestic Supervisor II
Motorboat Operator I Hospital Attendant III
Messenger II Game Warden II
Dental Assistant Forester II
X-ray Orderly Hospital Manageress
Postman I Housekeeper II
UNOFFICIAL VERSION
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L.R.O.
CIVIL SERVICE (EXTERNAL AFFAIRS) REGULATIONS
ARRANGEMENT OF REGULATIONS
REGULATION
1. Citation.
CHAPTER I
PRELIMINARY
2. Interpretation.
3. Application.
CHAPTER II
ENTRY INTO THE GRADE OF
FOREIGN SERVICE OFFICER I
4. Qualifications for entry.
CHAPTER III
POSTING
5. Posting.
6. Initial service at Headquarters.
7. Pre-posting medical examination.
8. Tours of duty.
9. Passages and transportation of baggage, etc.
10. Storage charges on personal and household effects.
11. Officers to travel by air.
12. Retirement.
13. Death.
CHAPTER IV
ALLOWANCES AND OTHER BENEFITS
14. Foreign Service allowance.
15. Child allowance.
16. Children’s passages.
17. Education allowance.
UNOFFICIAL VERSION
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ARRANGEMENT OF REGULATIONS—(Continued)
REGULATION
18. Travelling allowance.
19. Commencement and termination of payment of allowances.
20. Displacement allowance.
21. Separation allowance.
22. Outfit allowance.
23. Warm-clothing allowance.
24. Allowances whilst acting in a higher post.
25. Language allowance.
26. Fees for translation, etc.
27. Travelling on official business.
28. Compassionate travel allowance and other expenses.
29. Reimbursement of emergency evacuation expenses.
30. Medical insurance.
31. Medical expenses.
32. Government to pay necessary transportation costs for medical
treatment.
CHAPTER V
HOUSING ACCOMMODATION
33. Hotel accommodation.
34. Housing accommodation of officers posted to Missions.
35. Furnishing of unfurnished accommodation.
35A. Special Housing Allowance.
36. Housing accommodation for Foreign Service Officers in Trinidad
and Tobago.
37. Housing allowance for non-diplomatic staff posted to Headquarters.
CHAPTER VI
LEAVE AND LEAVE PASSAGES
38. Annual leave.
39. Long leave.
40. Passages for long leave.
41. Allowances payable during periods of leave.
UNOFFICIAL VERSION
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L.R.O.
REGULATION
CHAPTER VII
CONDUCT
42. Conduct and discipline.
43. Working spouse.
44. Marriage.
45. Political activity.
46. Foreign honours or decorations.
47. Commencement.
SCHEDULE.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
[Subsidiary]
90 Chap. 23:01 Civil Service
LAWS OF TRINIDAD AND TOBAGO
* These Regulations have been amended by LNs 30/1982; 149/1989; 150/1989; 8/1995; 42/1995.
149/1977.
Citation.
Interpretation.
[8/1995].
Ch. 45:51.
First Schedule.
Ch. 1:01.
*CIVIL SERVICE (EXTERNAL AFFAIRS) REGULATIONS
made under section 28
1. These Regulations may be cited as the Civil Service
(External Affairs) Regulations.
CHAPTER I
PRELIMINARY
2. In these Regulations—
“approved rate” means the rate approved by the Minister under
section 14 of the Act;
“child” means—
(a) an unmarried dependent child below the age of
twenty years; or
(b) a physically or mentally handicapped unmarried
child over the age of twenty years, who is living
with and solely dependent upon his parents,
and includes a child of the family within the meaning of the
Matrimonial Proceedings and Property Act;
“Civil Service” means the Service established under section 3
of the Act;
“Foreign Service” means that branch of the Civil Service the
administration of which is the responsibility of the Minister
of External Affairs and includes the Missions;
“Foreign Service Officer” means an officer classified as such in
the First Schedule to the Act but does not include a Foreign
Service Executive Officer;
“Head of Mission” means a person appointed under section 135
of the Constitution as Ambassador, High Commissioner or
other Principal Representative of Trinidad and Tobago in
any other country;
“Headquarters” means the head office of the Ministry of
External Affairs;
UNOFFICIAL VERSION
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L.R.O.
Application.
Sub. Leg.
supra.
Qualifications
for entry.
“locally recruited staff at Missions” means employees recruited
in the country in which a Mission is situated and does not
include Foreign Service Officers and non-diplomatic staff;
“Minister” means the member of the Cabinet to whom
responsibility for the subject of Finance is assigned;
“Ministry” means the Ministry of External Affairs;
“Mission” means an office of the Government of Trinidad and
Tobago located outside of Trinidad and Tobago and under
the direction of the Ministry;
“non-diplomatic staff” means officers who are not classified as
Foreign Service Officers;
“officer” means a person holding an appointment in the Civil
Service within the Ministry and includes Foreign Service
Officers and non-diplomatic staff;
“Permanent Secretary” means the Permanent Secretary in the
Ministry and Head of the Foreign Service;
“posting” means the assignment of an officer for duties within the
Ministry, and may be either from Headquarters to a Mission
and vice versa or from Mission to Mission;
“transfer” means the movement of an officer within the Civil
Service to a post outside the Foreign Service.
3. (1) These Regulations shall apply to all officers but not
to locally recruited staff at Missions.
(2) Notwithstanding subregulation (1), the Civil Service
Regulations, shall continue to apply save in so far as these
Regulations make specific provisions.
CHAPTER II
ENTRY INTO THE GRADE OF FOREIGN SERVICE
OFFICER I
4. (1) Entry into the Foreign Service shall be restricted to
citizens of Trinidad and Tobago.
(2) The minimum qualification for entry into the grade
of Foreign Service Officer I shall be a second class degree from
an approved University.
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Posting.
Initial service at
Headquarters.
(3) Notwithstanding subregulation (1) the Chief
Personnel Officer may accept—
(a) a professional qualification; or
(b) any combination of experience and training, which
is considered equivalent to a second class degree.
CHAPTER III
POSTING
5. (1) An officer may be posted to a Mission or to Headquarters.
(2) Subject to subregulation (3), an officer shall be given
at least two months’ notice of a posting or a transfer.
(3) Where the exigencies of the service require, an
officer may be given a shorter period of notice.
(4) A Foreign Service Officer who after being notified
in accordance with subregulation (2) or (3) refuses without
reasonable excuse to accept a posting shall be liable to—
(a) disciplinary action;
(b) transfer; or
(c) both disciplinary action and transfer.
(5) A member of the non-diplomatic staff who after
being notified in accordance with subregulation (2) or (3)
refuses without reasonable excuse to accept a posting shall be
liable to transfer.
6. (1) Subject to subregulation (3) a Foreign Service Officer
shall on first appointment be required to serve at Headquarters for
a period of not less than one year.
(2) Subject to subregulation (3), a member of the
non-diplomatic staff shall on first appointment be required to
serve at Headquarters for a period of not less than six months.
(3) The Permanent Secretary may, where he considers
it proper or expedient to do so vary or waive the period of service
under subregulation (1) or (2).
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
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Pre-posting
medical
examination.
Tours of duty.
Passages and
transportation of
baggage, etc.
7. (1) Where it is proposed to post an officer from
Headquarters to a Mission or vice versa or from one Mission to
another such officer may, in the discretion of the Permanent
Secretary, be required to undergo an appropriate medical
examination by a Government Medical Officer or by a medical
practitioner approved by the Head of Mission, as the case may be,
before assuming his new assignment.
(2) An officer is entitled to make to the Permanent
Secretary any representations he may consider necessary in
respect of the second or any subsequent examination.
8. (1) Subject to subregulation (2) and regulation 6, a tour
of duty at Headquarters or in any one Mission shall be three years.
(2) Where in the opinion of the Permanent Secretary
the exigencies of the service or prevailing conditions at the post
justify it, an officer may be required to serve for a shorter or a
longer period.
(3) An officer shall not normally be required to serve
in any one Mission for a period in excess of two consecutive
tours of duty.
(4) An officer shall normally be required to spend at
least one tour out of three at Headquarters.
9. (1) When an officer travels to take up an appointment
at a Mission or to Headquarters at the end of a tour of duty
the Government shall pay the necessary travel expenses of the
officer including—
(a) passage by the approved route to his destination;
(b) the cost of—
(i) transportation; and
(ii) insurance against loss or damage, of his
baggage and personal effects;
(c) transportation of not more than one motor car; and
(d) transportation of such household effects as may
be approved by the Minister.
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Storage charges
on personal and
household
effects.
(2) Payment of expenses under subregulation (1)(b), (c)
and (d) is conditional upon the expense having been incurred within
three months of the date of the officer’s travel or such further time as
the Permanent Secretary may in his discretion allow.
(3) The Government shall also pay the cost of passages,
of transportation and of insurance against loss or damage of the
personal baggage of the following members of an officer’s
household who accompany him or join him subsequently:
(a) (i) the officer’s spouse; or
(ii) in the case of a single Foreign Service
Officer, a relative who will share the
officer’s home and assist in the performance
of the officer’s diplomatic duties;
(b) his children; and
(c) one domestic servant where, in the opinion of the
Permanent Secretary, the circumstances justify it.
(4) The cost of air transportation of personal and
household effects shall be subject to the weight limits prescribed
by the Minister.
(5) In this regulation and in regulation 14 “single”
includes divorced and widowed.
10. (1) Where an officer proceeds on leave from a Mission
prior to being posted to another Mission, he shall be refunded the
cost of storing in the country of his old or of his new posting his
personal effects and such household effects as are approved by
the Minister, until he occupies appropriate accommodation in the
country of his new posting.
(2) Where an officer has been allowed the cost of
transporting his furniture under regulation 9(1) but cannot
immediately find suitable accommodation, he shall be refunded
the cost of storage of his furniture for a period of thirty days or
for such further period as the Permanent Secretary may allow.
(3) Where an officer serving at a Mission is posted to
another Mission where he does not require his furniture, he may
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
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[Subsidiary]Civil Service (External Affairs) Regulations
Civil Service Chap. 23:01 95
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L.R.O.
Officers to
travel by air.
Sub. Leg.
supra.
Retirement.
Death.
Foreign Service
allowance.
be refunded the cost of its transportation to Trinidad and Tobago
and the cost, within the limits approved by the Minister, of
storing it there.
11. (1) Subject to subregulation (2) officers are required to
travel by air when proceeding to a posting.
(2) Where the Permanent Secretary is satisfied that
the circumstances warrant the use of other means of transport
he may waive the requirement under subregulation (1).
(3) The class and mode of an officer’s travel
accommodation shall be in accordance with the Civil
Service Regulations.
12. An officer leaving a Mission immediately prior to
retirement shall have the same entitlement in respect of travel
as an officer being posted from a Mission to Headquarters.
13. (1) Where an officer dies while serving at a Mission, the
cost of transportation of the body of the deceased officer and
members of his household and their personal and household
effects from the Mission to Trinidad and Tobago shall be borne
by Government.
(2) Subject to subregulation (3), the members of an
officer’s household shall be entitled to retain the officer’s
accommodation for a period not exceeding three months and to
receive all the officer’s allowances and benefits for a period not
exceeding one month after the date of the officer’s death.
(3) The Permanent Secretary may, in his discretion,
extend the periods specified in subregulation (2).
CHAPTER IV
ALLOWANCES AND OTHER BENEFITS
14. (1) An officer posted at a Mission shall be paid a
Foreign Service allowance at the rate approved in respect of
single or married officers.
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Child
allowance.
Children’s
passages.
[150/1989].
(2) In determining the allowance payable under
subregulation (1), regard shall be had where relevant to the
following factors:
(a) the difference between the living costs in Trinidad
and Tobago and those in the host country;
(b) the need to ensure a standard of living
commensurate with the officer’s status as a
diplomatic representative of Trinidad and Tobago;
(c) the performance of certain diplomatic duties
by spouses;
(d) in the case of the non-diplomatic staff the need
to perform certain representational functions;
(e) the need to incur non-accountable entertainment
expenses.
15. (1) An officer posted at a Mission shall be paid a child
allowance at the approved rate in respect of a child who—
(a) resides with the officer; or
(b) is wholly maintained by the officer but resides
in Trinidad and Tobago.
(2) An officer posted at a Mission may, subject to the
approval of the Minister, be paid a child allowance at the
approved rate in respect of a child who is wholly maintained by
the officer but who for educational purposes resides away from
the officer either within or outside of the host country.
(3) An officer posted at Headquarters may, subject to the
approval of the Minister, be paid a child allowance at the
approved rate in respect of a child who is wholly maintained by
the officer but who for educational purposes is required to reside
outside of Trinidad and Tobago.
16. (1) Where an officer is posted from Headquarters to a
Mission or from one Mission to another and the officer—
(a) either has a child attending primary or
secondary school in Trinidad and Tobago; or
(b) with the permission of the Permanent Secretary
has a child attending primary or secondary
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Education
allowance.
Travelling
allowance.
Commencement
and termination
of payment of
allowances.
school in a country other than the one in which
that officer is posted,
the Government may meet in respect of that child the cost of one
return passage annually to the Mission at which the officer is posted.
(2) Payment of passages under subregulation (1) shall
be limited to a maximum of three children.
17. An education allowance shall be paid to an officer posted
at a Mission in respect of each child educated at primary or
secondary level as follows:
(a) where the child attends school in Trinidad and
Tobago the approved rate per month per child;
(b) where the child resides with the officer and
attends school in the host country and in that
country free education of the standard provided
in Trinidad and Tobago is for any reason not
available, the actual cost of tuition and other
compulsory fees where these costs do not
exceed the limits approved by the Minister;
(c) where an officer is posted from one Mission to
another and in the opinion of the Permanent
Secretary it is not expedient for the child either
to accompany him to his new posting or to be
sent to Trinidad and Tobago and that child
attends school in a country other than the host
country the actual cost of tuition and other
compulsory fees where such costs do not exceed
the limits approved by the Minister.
18. An officer posted at a Mission shall be paid a travelling
allowance at the approved rate.
19. (1) Subject to subregulation (2), the allowances payable
under regulations 14 to 18 shall be paid from the day on which an
officer assumes duty at a Mission and shall cease on the day he
relinquishes duty at that Mission.
(2) An officer who is posted from one Mission to
another may, with the approval of the Minister, continue to receive
UNOFFICIAL VERSION
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[Subsidiary] Civil Service (External Affairs) Regulations
98 Chap. 23:01 Civil Service
LAWS OF TRINIDAD AND TOBAGO
Displacement
allowance.
Separation
allowance.
Outfit
allowance.
Warm-clothing
allowance.
the allowances payable in respect of his former posting until the
date of his assumption of duty at his new posting.
20. An officer who incurs financial loss as a consequence of
a posting or transfer shall be paid a displacement allowance
equivalent to such loss provided that he submits to the Permanent
Secretary adequate proof of that loss.
21. (1) An officer whose spouse and children do not
accompany him on a posting to a Mission, shall be paid a separation
allowance at the approved rates in the following circumstances:
(a) where accommodation for the officer and his
family is not immediately available at the
Mission to which he is posted; or
(b) where his spouse is unable to accompany him
immediately because of illness or the serious
illness of one of their children; or
(c) in the case of a wife, advanced pregnancy; or
(d) with the approval of the Chief Personnel
Officer, any other circumstances recommended
as justifiable by the Permanent Secretary.
(2) Payment of the above allowance shall not normally
exceed a maximum period of three months.
(3) The Minister may in his discretion extend the
maximum period set out in subregulation (2).
22. (1) An officer on his first posting away from
Headquarters shall be paid at the approved rates an outfit
allowance in respect of himself and his family.
(2) An outfit renewal allowance equal to thirty-three
and a third per cent of the initial allowance shall be paid every
three years to each officer in receipt of an allowance under
subregulation (1).
23. (1) In addition to the allowance payable under
regulation 22, an officer posted to a Mission in a temperate
climate shall be paid at the approved rates an initial warm-
clothing allowance in respect of himself and his family.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
[Subsidiary]Civil Service (External Affairs) Regulations
Civil Service Chap. 23:01 99
LAWS OF TRINIDAD AND TOBAGO
L.R.O.
Allowances
whilst acting in
a higher post.
Sub. Leg.
supra.
Language
allowance.
(2) A warm-clothing allowance equal to fifty per cent
of the initial allowance shall be paid every two years to an
officer in receipt of an allowance under subregulation (1) in
respect of himself, his spouse and children over the age of
sixteen years.
(3) The warm-clothing allowance in respect of an
officer’s children up to the age of sixteen years shall be
renewable annually.
24. (1) Where a Head of Mission is absent from the
country in which his Mission is located whether on leave or on
duty, any officer acting as Head of Mission shall be paid an
increased Foreign Service allowance as Charge d’Affaires
calculated as follows:
(a) for a period of twenty-eight consecutive days
or less an allowance equal to twelve and a half
per cent of the total allowances payable to the
Head of Mission;
(b) for a period in excess of twenty-eight
consecutive days an allowance equal to thirty-
three and a third per cent of the total allowances
payable to the Head of Mission.
(2) Where an officer is appointed to be in charge of a
Mission to which no Head of Mission is appointed, he shall be
paid all the allowances approved for the post of Head of Mission
instead of his own allowances.
(3) Where a Head of Mission is supported by one or
more Foreign Service Officers, the senior of whom is below the
level of Foreign Service Officer III such senior officer shall,
irrespective of his substantive grade, be paid the allowances
attached to the grade of Foreign Service Officer III.
(4) Where an officer acts in a post other than that of
Head of Mission he shall be paid an acting allowance in
accordance with the Civil Service Regulations.
25. Where the Permanent Secretary has approved of
a course of tuition in a foreign language for an officer or an
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
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[Subsidiary] Civil Service (External Affairs) Regulations
100 Chap. 23:01 Civil Service
LAWS OF TRINIDAD AND TOBAGO
Fees for
translation, etc.
Travelling on
official
business.
Sub. Leg.
supra.
Compassionate
travel allowance
and other
expenses.
Reimbursement
of emergency
evacuation
expenses.
officer’s spouse, the fees of such tuition shall be paid by
Government either directly to the tutor or shall be refunded to
the officer on production of adequate proof of payment.
26. (1) Fees for the translation of documents or for
interpretation shall be paid on the authorisation of the
Permanent Secretary in accordance with the approved rates.
(2) Acceptance of fees by an officer for the translation
of documents or interpretation is governed by the Public Service
Commission Regulations.
27. (1) An officer posted at a Mission who is required to
travel on official business outside the country in which he is
posted shall be paid the special travelling allowances in
accordance with regulation 56 of the Civil Service Regulations.
(2) An officer who is required to travel on official
business within the country in which he is posted shall be
refunded such reasonable travel and hotel expenses as the
Minister may approve.
28. (1) Where an officer posted at a Mission travels to
Trinidad and Tobago because of the terminal illness or death
occurring there of his spouse, parent, or child, he shall, subject
to the approval of the Minister, be paid a compassionate travel
allowance and be reimbursed for reasonable expenses in excess
of those he would have incurred had he been serving
at Headquarters.
(2) Where an officer incurs reasonable expenses in
circumstances not specified in subregulation (1) but which in
the opinion of the Permanent Secretary, seem justifiable, the
Permanent Secretary may recommend to the Minister that such
officer be reimbursed.
29. Where, owing to the outbreak of hostilities or a natural
disaster or other threatening circumstances the Permanent Secretary
or Head of Mission, or in the absence of the Head of Mission, the
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
[Subsidiary]Civil Service (External Affairs) Regulations
Civil Service Chap. 23:01 101
LAWS OF TRINIDAD AND TOBAGO
L.R.O.
Medical
insurance.
Medical
expenses.
Government to
pay necessary
transportation
costs for
medical
treatment.
senior officer at the Mission, authorises evacuation of all
employees and members of their household, all reasonable
expenses or losses thereby incurred by an officer shall, subject to
the approval of the Minister, be met by Government.
30. (1) Where an approved medical insurance policy is
operative at a Mission, an officer posted there shall be a
participant on behalf of himself and his family.
(2) Seventy-five per cent of the cost of a policy under
subregulation (1) shall be borne by the Government and
twenty-five per cent by the officer.
(3) In countries where there is a comprehensive
National Health Scheme in which the officer may participate,
the Government shall bear the cost of the contributions payable
by the employer and the officer shall bear the cost of the
contributions payable by the employee.
(4) In this regulation “approved medical insurance
policy” means a group policy approved for that particular
Mission by the Minister.
31. (1) Where there is no insurance under regulation 30 or
where though insured an officer incurs an expense for a
non-insurable risk he shall be reimbursed for such reasonable
medical, paramedical or dental expenses incurred in excess of
the cost of similar treatment in Trinidad and Tobago.
(2) Notwithstanding subregulation (1), where an officer
bears a proportion of the cost of medical, paramedical or dental
expenses, such proportion shall not exceed fifty per cent.
32. Where adequate evidence is supplied to the Minister to
support a claim that proper medical or surgical treatment is not
available to an officer in the country in which he is posted, the
Government shall pay the necessary transportation costs for the
officer or for a member of his household, as the case may be, to
obtain such medical or surgical treatment.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
[Subsidiary] Civil Service (External Affairs) Regulations
102 Chap. 23:01 Civil Service
LAWS OF TRINIDAD AND TOBAGO
Hotel
accommodation.
Housing
accommodation
of officers
posted to
Missions.
Furnishing of
unfurnished
accommodation.
Special Housing
Allowance.
[149/1989].
CHAPTER V
HOUSING ACCOMMODATION
33. Where suitable housing accommodation is not available
to an officer posted to a Mission the Government shall bear the
cost of his hotel accommodation and food and beverages,
excluding alcoholic drinks.
34. (1) The Government shall be responsible for providing
officers posted to Missions with furnished housing
accommodation and shall pay in respect thereof—
(a) all rents, rates, tax assessments, cost of heating,
removal of snow and garaging for one motor car;
(b) such other charges arising out of and incidental
to the accommodation as may be approved by
the Minister.
(2) The Head of Mission shall, before any lease or
tenancy agreement is entered into, determine the suitability of
premises for an officer in regard to their locality and the officer’s
rank and family requirements.
(3) An officer provided with accommodation in
accordance with this regulation shall pay a rental charge at the
approved rates.
(4) An officer shall not under this regulation be liable
for a rental higher than that payable by an officer of comparable
status in the Civil Service for the rental of Government quarters
in Trinidad and Tobago.
35. Where unfurnished accommodation is acquired in
pursuance of regulation 34 the Government shall pay the cost
of furnishing such accommodation up to an amount specified
by the Minister.
35A. An officer who is not provided with accommodation by
the Government in accordance with regulation 34, and is—
(a) recruited in the country in which he is normally
domiciled and owns a home; or
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
[Subsidiary]Civil Service (External Affairs) Regulations
Civil Service Chap. 23:01 103
LAWS OF TRINIDAD AND TOBAGO
L.R.O.
Schedule.
Housing
accommodation
for Foreign
Service Officers
in Trinidad and
Tobago.
[30/1982].
Sub. Leg.
supra.
(b) posted from Trinidad and Tobago to serve in a
country where his spouse holds resident status
or citizenship and is normally domiciled therein
and owns a home,
shall be entitled to receive a Special Housing Allowance, which
shall be equal to the actual monthly ownership costs namely
mortgage amounts, property taxes and home insurance incurred
by him or the maximum sums set out in the Schedule, whichever
is less, and his monthly salary shall also be subject to a deduction
of a maximum of ten per cent.
36. (1) Where a Foreign Service Officer is posted from
a Mission to Headquarters either for a tour of duty or pending
reposting abroad, he shall be provided with Government
quarters in Trinidad and Tobago for a maximum period of one
year and shall pay rent for such quarters in accordance with
Chapter X of the Civil Service Regulations.
(2) Where quarters are not available under
subregulation (1) a housing allowance shall be paid to the
officer at the approved rates.
(3) Foreign Service Officers eligible for housing
accommodation under this regulation shall be entitled to hotel
accommodation for a settling-in period of twenty-eight days or
such further period as the Minister may allow.
(4) Notwithstanding subregulation (2), an officer shall
not be entitled to a housing allowance in respect of any period
during which he is provided with hotel accommodation.
(5) A Foreign Service Officer who returns to Trinidad
and Tobago prior to his retirement from the Foreign Service shall
be entitled to hotel accommodation for himself and his family
for a period of twenty-eight days or such further period as the
Minister may allow.
(6) Where a Foreign Service Officer is transferred out
of the Ministry while he is posted to a Mission or while he is
attached to Headquarters following his posting to a Mission, he
shall, subject to the approval of the Permanent Secretary, be
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
[Subsidiary] Civil Service (External Affairs) Regulations
104 Chap. 23:01 Civil Service
LAWS OF TRINIDAD AND TOBAGO
Housing
allowance for
non-diplomatic
staff posted to
Headquarters.
[30/1982].
Annual leave.
[149/1989].
Sub. Leg.
supra.
eligible to be paid a housing allowance in accordance with
subregulation (2) for a maximum period of one year after his
return to Trinidad and Tobago.
37. (1) A member of the non-diplomatic staff who is
posted to Headquarters after a Mission posting shall be paid a
housing allowance at the approved rates for a maximum period
of one year.
(2) Officers eligible for a housing allowance under
subregulation (1) shall be entitled to hotel accommodation for a
settling-in period of twenty-eight days or such further period
as the Minister may allow.
(3) Notwithstanding subregulation (2), an officer shall
not be entitled to a housing allowance in respect of any period
during which he is provided with hotel accommodation.
(4) A member of the non-diplomatic staff who is
transferred out of the Ministry while he is posted to a Mission
or while he is attached to Headquarters following his posting to
a Mission shall, subject to the approval of the Permanent
Secretary, be eligible to be paid a housing allowance in accordance
with subregulation (2) of regulation 36 for a maximum period of
one year after his return to Trinidad and Tobago.
CHAPTER VI
LEAVE AND LEAVE PASSAGES
38. (1) An officer serving at Headquarters shall be eligible
for annual leave in accordance with the Civil Service Regulations.
(2) Annual leave for officers posted at a Mission shall
be as follows:
(a) Foreign Service Officers—21 working days;
(b) Members of the non-diplomatic staff—
(i) who have been in the Service for a period
exceeding 10 years; and
(ii) who are in receipt of a salary either equal
to or greater than that of the maximum
salary range 24—21 working days;
(c) Other non-diplomatic staff—14 working days.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
[Subsidiary]Civil Service (External Affairs) Regulations
Civil Service Chap. 23:01 105
LAWS OF TRINIDAD AND TOBAGO
L.R.O.
Long leave.
[149/1989].
Sub. Leg.
supra.
Passages for
long leave.
Allowances
payable during
periods of leave.
39. (1) A Foreign Service Officer or non-diplomatic staff
entitled to annual leave under clause (b) of regulation 38 (2) posted
at a Mission shall be eligible for long leave of sixty-three working
days at the end of a three-year tour of duty, or where under
regulation 8(2) he completes a tour of duty of less than three years,
he shall be eligible for a proportionate part of such long leave.
(2) A member of the non-diplomatic staff posted at a
Mission shall be eligible for long leave of fifty-six working
days at the end of a three-year tour of duty or where under
regulation 8(2) he completes a tour of less than three years he
shall be eligible for a proportionate part of such long leave.
(3) Long leave at the end of a three-year tour of duty
includes annual leave earned in respect of the third year.
(4) Long leave shall be granted by the Permanent
Secretary on the recommendation of the Head of Mission.
(5) Application for long leave must be submitted to the
Permanent Secretary at least one month in advance of the
intended commencement of such leave.
(6) Accumulation of leave in excess of the maximum
specified shall be governed by the Civil Service Regulations.
40. (1) An officer granted leave under regulation 39(1) or
(2) shall be eligible for the payment by Government of return
passages from his Mission to Trinidad and Tobago by the
approved route for himself and those members of his household
specified in regulation 9(3) on condition that the officer and his
family shall spend a period of not less than half of his leave in
Trinidad and Tobago.
(2) An officer on being posted to Headquarters shall
cease to be entitled to any passages under subregulation (1).
41. (1) Where an officer posted at a Mission qualifies for
the payment of an allowance, such payment shall continue
unabated during—
(a) any period of sick leave on full pay including
extended sick leave;
UNOFFICIAL VERSION
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MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
[Subsidiary] Civil Service (External Affairs) Regulations
106 Chap. 23:01 Civil Service
LAWS OF TRINIDAD AND TOBAGO
Conduct and
discipline.
Working spouse.
Marriage.
(b) periods of leave under regulation 38(2);
(c) the period of annual leave forming part of long
leave under regulation 39(3).
(2) Payment of the foreign service allowance shall
abate by fifty per cent during all periods of leave not included in
subregulation (1).
(3) Allowances payable to an officer posted at a
Mission shall not be payable during pre-retirement leave.
CHAPTER VII
CONDUCT
42. (1) All matters relating to conduct and discipline
of officers shall be governed by the Public Service
Commission Regulations.
(2) An officer serving at a Mission shall at no time
engage in any activity which would in any way impair his
usefulness as an official representative of Trinidad and Tobago
or bring the Government of Trinidad and Tobago into disrepute.
(3) An officer posted at a Mission shall be held
responsible for the conduct of the members of his household.
43. The spouse of a Foreign Service Officer may take up
such mode of employment in the host country as is approved by
the Head of Mission.
44. (1) An officer who decides to marry shall so inform
the Permanent Secretary in writing at least two months before
the event giving the name, address, occupation and nationality
of the intended spouse.
(2) Where the effect of an officer’s marriage would be to
diminish substantially his or her usefulness as a Trinidad and
Tobago representative abroad as by limiting the number of
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
[Subsidiary]Civil Service (External Affairs) Regulations
Civil Service Chap. 23:01 107
LAWS OF TRINIDAD AND TOBAGO
L.R.O.
Political
activity.
Foreign honours
or decorations.
Commencement.
countries to which that officer could be posted or would otherwise
affect that officer’s usefulness as a member of the Foreign Service
that officer may be transferred from the Foreign Service.
45. An officer posted at a Mission shall not, without the
specific instructions in writing of the Head of Mission or the
Permanent Secretary, engage in or take part in any activity
which is or is likely to be one of national or international political
controversy in the country in which he is serving.
46. An officer or his spouse shall not accept any foreign
honour, decoration or medal without the prior approval of the
Government of Trinidad and Tobago.
47. With the exception of regulations 4 to 8, 11, 30, 31, and
42 to 46, these Regulations shall be deemed to have come into
force on 1st January 1976.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
[Subsidiary] Civil Service (External Affairs) Regulations
108 Chap. 23:01 Civil Service
LAWS OF TRINIDAD AND TOBAGO
SCHEDULE
Status of Officers Maximum Sums Allowed
Regulation 35A.
[149/1989].
Other Countries
equivalent of US$1,000 per
month converted into $TT
and re-converted into the
currency of the country at
the exchange rate fixed by
Treasury Division of the
Ministry of Finance
equivalent of US$750 per
month converted into $TT
and re-converted into the
currency of the country at
the exchange rate fixed by
Treasury Division of the
Ministry of Finance
equivalent of US$500 per
month converted into $TT
and re-converted into the
currency of the country
at the exchange rate fixed
by Treasury Division of
the Ministry of Finance.
Caribbean
TT
1,000 per
month
750 per
month
500 per
month
Canada
Can
1,000 per
month
750 per
month
500 per
month
U.S.A.
US
1,000 per
month
750 per
month
500 per
month
(a) Foreign Service
Officers V, IV, III
(b) Foreign Service
Officers II, I …
Foreign Service
Executive Officer III
(c) Foreign Service
Executive
Officers II, I …
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
[Subsidiary]
Civil Service Chap. 23:01 109
LAWS OF TRINIDAD AND TOBAGO
L.R.O.
135/1960.
Interpretation.
UNITED KINGDOM—TRINIDAD AND TOBAGO
PUBLIC OFFICERS AGREEMENT
Her Majesty’s Government in the United Kingdom and the
Government of Trinidad and Tobago have agreed as follows:
1. (1) References in this Agreement to an officer are
references to a person who before the appointed day was the
substantive holder of a pensionable office in the public service
of Trinidad and Tobago, being a person—
(a) who was selected for or offered appointment to
an office in such public service by a Secretary of
State; or
(b) whose appointment to any such office was
approved by a Secretary of State; or
(c) who had entered into an agreement with the
Crown Agents for Overseas Governments and
Administrations to serve in any such office; or
(d) who (although he is not a person falling within
paragraph (a), (b) or (c) of this Article) is or
has been a member of Her Majesty’s Overseas
Civil Service or Her Majesty’s Overseas
Judiciary or has been a member of a former
Colonial Unified Service.
(2) In this Agreement—
“the appointed day” means the 2nd day of December 1960;
“pension” means—
(a) any pension, gratuity, compensation, retiring
benefit or other like benefit payable by the
Government of Trinidad and Tobago to or in
respect of any officer, including any increase
of pension;
(b) any pension, including any increase of pension,
payable to the widow or child of an officer and
any contributions repayable by that Government
and interest thereon under any law providing
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
United Kingdom—Trinidad and Tobago Public Officers Agreement[Subsidiary]
110 Chap. 23:01 Civil Service
LAWS OF TRINIDAD AND TOBAGO
Conditions of
Service.
Retirement and
pensions of
officers, etc.
Preservation of
pensions.
for the payment of pension to the widows and
children of officers;
“substantive holder” in relation to any office includes a person
serving in that office on probation but does not include a
person (other than a person serving under a probationary
agreement) serving in that office for a specified term under
a contract.
2. (a) Subject to the provisions of Article 3 of this
Agreement an officer who does not cease to be in the public
service of Trinidad and Tobago before the appointed day shall be
entitled to conditions of service not less favourable than those
applicable to him immediately before that date.
(b) In this Article the expression “conditions of service”
means the laws, rules, regulations, orders and other instruments
that regulate the terms of service of an officer, including (without
prejudice to the generality of the foregoing) provisions regulating
his tenure of office, transfer, promotion, disciplinary control,
remuneration, leave and passages.
3. The entitlement of an officer who does not cease to be
in the public service of Trinidad and Tobago before the
appointed day to retire and his eligibility and that of his
widow, children, dependants and personal representatives to
receive a pension shall be governed by the laws, Regulations
and administrative directions in force immediately before that
day or by such other laws, regulations or administrative
directions made thereafter that are not less favourable; and
pensions shall be granted and paid to such officers and other
persons accordingly.
4. (1) Pensions to officers who have been, or have ceased to
be, in the public service of Trinidad and Tobago before the appointed
day, or to their widows, children, dependants or personal
representatives, shall be granted and paid or, if granted before that
date, shall continue to be paid, in accordance with the laws,
regulations and administrative directions governing those pensions
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
United Kingdom—Trinidad and Tobago Public Officers Agreement [Subsidiary]
Civil Service Chap. 23:01 111
LAWS OF TRINIDAD AND TOBAGO
L.R.O.
on the relevant day or in accordance with such other laws,
regulations or administrative directions made thereafter that are
not less favourable.
(2) For the purposes of this Article, “the relevant
day” means—
(a) in relation to a pension granted before the
appointed day, the day on which the pension
was granted; and
(b) in relation to a pension granted on or after
the appointed day the day immediately before
that day.
5. (1) Pensions paid outside the Federation after the
appointed day shall be paid in sterling, and shall be calculated
at the official rate of exchange prevailing on that date between
the pound sterling and the currency in use in Trinidad and
Tobago notwithstanding any variation in that rate:
Provided that if there is a general revision of salaries
consequent upon a revaluation of the currency of Trinidad
and Tobago as a result of which the pensionable emoluments
of an officer may be increased the Government of Trinidad
and Tobago may require that officer to agree that any
pension that may be granted to him shall be calculated at the
rate of exchange prevailing at the date of the revision of
salaries before granting him the benefit of the increase of
pensionable emoluments:
Provided further that in the event of a change in the
monetary unit of currency in use in Trinidad and Tobago,
such change shall not affect the calculations of any
pension payable under this Article outside the Federation,
so as to reduce the amount of the pension in terms of the
pound sterling.
(2) Every pensioner who is being paid a pension on the
appointed day shall exercise within six months of that date an option
as to whether his pension and any pension that may become payable
Payment of
pension.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
United Kingdom—Trinidad and Tobago Public Officers Agreement[Subsidiary]
112 Chap. 23:01 Civil Service
LAWS OF TRINIDAD AND TOBAGO
to his widow, children, dependants or personal representatives shall
be paid in the Federation or outside the Federation:
Provided that where no option is exercised within six months
after the appointed day an option shall be deemed to have been
exercised for the payment of the pension either in the Federation
or outside the Federation, as the case may be according to where
it was being paid on that date.
(3) In every other case an officer eligible for a pension
shall exercise before the award of his pension an option as to
whether his pension and any pension that may become payable to
his widow, children, dependants or personal representatives, shall
be paid in the Federation or outside the Federation.
(4) Where, in consequence of the death of any person, a
pension becomes payable after the appointed day to his widow,
children or any dependant, or to his personal representatives, an
option as to whether the pension shall be paid in the Federation
or outside the Federation—
(a) may be exercised within one year of the death
of the pensioner; and
(b) shall, if so exercised, be substituted for the
option (if any) exercised by that person under
paragraph (2) or paragraph (3) of this Article.
(5) Where an option is exercised in accordance with this
Article for the payment of a pension in the Federation, the option
may be revoked, and a fresh option may be exercised by the
pensioner for the payment of the pension outside the Federation,
if the pensioner ceases to reside in the Federation.
(6) Where an option is exercised in accordance with this
Article for the payment of a pension outside the Federation the
pension may be paid in any country outside the Federation according
as the pensioner by notice in writing may from time to time request,
or, if the pensioner becomes resident in the Federation and so
requests by notice in writing, may be paid in the Federation.
(7) An option exercised or revoked in accordance
with this Article—
(a) shall be exercised or revoked by notice in
writing; and
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
United Kingdom—Trinidad and Tobago Public Officers Agreement [Subsidiary]
Civil Service Chap. 23:01 113
LAWS OF TRINIDAD AND TOBAGO
L.R.O.
Options.
Officers in
H.M.O.C.S. and
H.M.O.J.
(b) shall be deemed to have been exercised or revoked
on the date on which the notice is received.
(8) For the purposes of this Article—
(a) “the Federation” means the territory of the
Federation of The West Indies; and
(b) “Pensioner” means the person entitled to the
payment of a pension or, if that person is a
minor his or her lawful guardian.
6. For the purposes of this Agreement, in so far as the law,
regulations, or administrative directions applicable to the grant of
a pension depends on the option of the person to or in respect of
whom it is granted or to be granted, the law, regulations, or
administrative directions for which he opts shall be taken to be
more favourable to him than any other law, regulation, or
administrative direction for which he might have opted.
7. (1) Officers who are members of Her Majesty’s
Overseas Civil Service or of Her Majesty’s Overseas Judiciary
shall continue to be eligible for consideration by Her Majesty’s
Government in the United Kingdom for transfer or promotion
to employment in the public service of some other territory.
(2) The Government of Trinidad and Tobago shall
comply with any reasonable request that may at any time be made
by Her Majesty’s Government in the United Kingdom for the
release of an officer for transfer or promotion in pursuance of
paragraph (1) of this Article and shall take any action that may be
necessary to preserve his pension rights when he is so
transferred or promoted.
8. This Agreement may be cited as the Public Officers’
(Trinidad and Tobago) Agreement, 1960, and shall come into
operation on the 2nd day of December 1960.
Done in duplicate at London this 6th day of October 1960
and this 14th day of November 1960.
UNOFFICIAL VERSION
UPDATED TO DECEMBER 31ST 2014
MINISTRY OF LEGAL AFFAIRS www.legalaffairs.gov.tt
