University Grants Commission Work Management Rules, 2060 (2004)


Published: 2004

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University Grant Commission Work Management Rules, 2060 E


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University Grants Commission Work Management Rules, 2060 (2004)
By exercising the power conferred by Section 19 of the University Grant
Commission Act, 2050 (1993), the University Grants Commission has framed
the following Rules.
CHAPTER - 1
Preliminary
1.1 Short Title and Commencement: (1) These Rules may be called as
"University Grants Commission Work Management Rules, 2060 (2004)
(2) These Rules shall come into force from the date as may be
appointed by Government of Nepal.
1.2 Definition: (1) Unless repugnant to the subject or context in this
Regulation; -
(a) "Act" means the University Grant Commission Act, 2050 (1993)
(b) "Personnel" means the working as personnel in the service of the
Commission.
(c) "Commission" means the University Grant Commission.
(d) "Committee" means the Committees as referred to in Chapter
Five.
(e) "Report" means the Report to be submitted by the Commission to
Government of Nepal.
(f) "Teacher" means Teachers teaching in the establi hed university
or their organic or affiliated campuses or educational institutions.
(g) "Educational institution" means the university or its body or
affiliated campus thereof or educational institution.



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(h) "University" means Universities established pursuant to the
prevailing Nepal Laws.
(i) "Prescribed or as prescribed" means Prescribed or as prescribed
by the Directives of the Commission.
1.3 Interpretation of the Rules: (1) The powers to interpret these Rules
shall be vested in the Commission.
(2) The interpretation done by the Commission shall be final.
CHAPTER - 2
Functions, Duties and Powers as well as
terms of service of the Chairperson
2.1 Functions, Duties and Powers of the Chairperson: (1) The
Chairperson shall be the Chief Office-bearer of the Commission.
Functions, duties and powers of the Chairperson shall be as follows-
(a) To prepare or cause to be prepared short term and
long-term policy, planning and programmes of the
Commission.
(b) To implement, monitor and evaluate the approved
policy, planning and programmes.
(c) To determine or cause to be determined necessary
policy in regard to make available grant to the
Universities.
(d) To draft or cause to be drafted necessary
programmes for the promotion of educational
standard in the Universities.
(e) To coordinate or cause to be coordinated among
the Universities.



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(f) To manage or cause to be managed necessary
arrangement in order to exchange scholarship or
fellowships among the native and foreign
Universities and educational institutions.
(g) To prepare or cause to be prepared annual report of
the Commission.
(h) To prepare or cause to be prepared the matters to
be submitted to the Commission.
(i) To implement or cause to be implemented the
decision of the Commission.
(j) To cause to prepare necessary programmes and
budget required for the Commission and to cause to
submit the same before the Commission.
(k) The Chairperson shall, on behalf of the
Commission, contact and enter into agreements
with domestic and foreign organization/institutions
or agencies. The contact and agreement so entered
into are required to get approved from the
Commission.
Provided that, the prior approval of
Government of Nepal shall have to be obtained if it
is required to enter into the agreement causing
financial burden.
(l) To do or cause to be done other works necessary
for the attainment of objectives of the Act.



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(m) To perform all works except those which are
allocated to the particular office-bearer in the Act
and Rules framed thereunder while exercising this
authority the same shall have to get approved from
the Commission.
(n) The Chairperson may, as per necessity, delegate the
powers vested in him/her to members, committee,
sub-committee or officer of the Commission.
(2) In the circumstances of absence or vacancy of post of
Chairperson, the member prescribed by the Commission shall exercise
the function, duty and powers prescribed to such Chairperson.
2.2 Post shall be deemed vacant: The Office of the Chairperson shall be
deemed vacant in the following circumstances:-
(a) If the resignation submitted by him/her in writing is
accepted by Government of Nepal, or
(b) If he/she has been convicted of an offence involving moral
turpitude by the Court, or
(c) If tenure of office is completed, or
(d) If he/she gets insane, or
(e) If dies, or
(f) If alteration is made pursuant to sub-section (3) of Section
5 of the Act.




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2.3 Leave to be obtained by the Chairperson: The Chairperson shall
obtain the following leaves:
(1) During the tenure of office, the Chairperson may utilize the
leave up to eight months at the rate of two months per year upon getting
approved from the Commission.
Provided that, if the leave less than seven days is required, in
such a case the information given to the Commission hall be sufficient.
(2) The leave remained after utilizing pursuant to sub-rule (1)
shall be accumulated and a lump sum amount equivalent to the salary
receiving at the moment shall be given for such accumulated leave.
Provided that, such amount shall not be more than te amount
equivalent to the salary of six months.
2.4 Remuneration and facility: The Chairperson shall, on the approval of
the Government of Nepal, receive the following remuneration and
facility:-
(1) Monthly remuneration as determined by the Commission
from time to time.
(2) Appropriate transport vehicle and telephone facility having
the facility of local call as prescribed by the Commission.
(3) Treatment expenditure, Dashain expenditure, insurance, loan
and other facilities shall be as prescribed by the Commission upon the
approval of the Ministry of Education.
(4) Other facilities to be received by the Chairperson shall be as
determined by the Commission.



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CHAPTER - 3
Secretariate
3.1 Secretariat of the Commission: (1) There shall be a Secretariate for
the operation and administrative works.
(2) There shall be a Secretary as chief office-bearer of the
Secretariat and personnel's of the Commission shallbe under her.

3.2 Functions, Duties and powers of the Secretary: (1) The Secretary
shall perform the following day-to-day function being under the general
direction of the Chairperson; -
(a) To conduct the personnel management and
administration of the Commission.
(b) To implement or cause to be implemented the
decisions made by the Commission.
(c) To prepare or cause to be prepared the proposals to
be submitted to the Commission.
(d) To prepare or cause to be prepared annual
programmes and budget.
(e) To get internally audited the accounts of the
Commission and perform or cause to be performed
the works relating to settle irregularity as prescribed
by the Commission.



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(f) To conduct financial administration of the
Commission and to spend according to the
approved budget.
(g) To prepare the minute of the Commission, take on
custody and certify the same.
(h) To initiate the case to be filed on behalf of the
Commission or to make necessary arrangement for
the cases to be defended.
(i) To cause to keep the account of financial
transaction of the Commission correctly.
(j) To perform or cause to be performed necessary
functions regarding the protection and operation of
property of the Commission.
(k) To systematize the internal organization of the
central office of the Commission and conduct or
cause to be conducted its administrative and daily
work.
(l) To perform other functions as delegated by the
Commission and Chairperson.
(2) The Secretary shall exercise the functions, duties and powers
as prescribed by the Act and Rules framed thereunder.
(3) The Secretary may delegate the powers vested in him/her to
the officer of the Commission, as per necessity.
3.3 Post shall be deemed vacant: (1) The Office of the Secretary shall be
deemed vacant in the following circumstances:-



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(a) If the resignation submitted by him/her, in writing is
accepted by Government of Nepal, or
(b) If he/she has been convicted of an offence involving moral
turpitude by the court, or
(c) If his/her tenure of office is completed, or
(d) If he/she gets insane, or
(e) If dies, or
(f) If alteration is made pursuant to sub-section (3) of Section
5 of the Act.
3.4 Leave: (1) During the tenure of office, the Secretary may utilize the
leave up to eight months at the rate of two months per year upon getting
approved from the Chairperson.
Provided that, if the leave less than seven days is required, in
such a case the information given to the Chairperson shall be sufficient.
(2) The leave remained after utilizing pursuant to Sub-rule (1)
shall be accumulated and a lump sum amount equivalent to the salary
receiving at the moment shall be given for such accumulated leave.
Provided that, such amount shall not be more than te amount
equivalent to the salary of six months.
3.5 Remuneration and facility: The Secretary shall receive the following
remuneration and facility by obtaining approval from Government of
Nepal:-
(1) The Secretary shall receive monthly remuneration as
determined by the Commission from time to time.



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(2) The Commission shall manage an appropriate transport
vehicle and one set of telephone.
(3) Treatment expenditure, Dashain expenditure, insurance, loan
and other facilities shall be as prescribed by the Commission upon the
approval of the Ministry of Education.
(4) Other facilities to be received by the Secretary shall be as
prescribed by the Commission.
CHAPTER - 4
Meeting of the Commission and working system
4.1 Meeting of the Commission: (1) The Meeting of the Commission shall
be held once a month at least.
(2) Except that, the meeting may also be convened at any time, as
per necessity.
4.2 Notice for the meeting of the Commission: (1) The Secretary shall
have to convene the meeting of the Commission on the direction of the
Chairperson.
(2) The notice of the meeting shall have to be given to the
members at least three days, in advance. In such a notice the place, date,
time and agenda of meeting shall have to be mentioned.
Provided that, the meeting may also be convened earlier s per
necessity of the subject matter.
(3) If any report or subject matter is related with the agenda to be
discussed in the meeting, the same shall have also be send along with
the notice of meeting.



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4.3 Quorum and decision of the meeting: (1) Fifty percent out of the total
number of members shall constitute the quorum of the meeting.
(2) The decision of majority shall be considered as the decision
of the Commission.
(3) In the case of tie in the meeting the casting vote of the
Chairperson shall be decisive.
4.4 Chairpersonship of the meeting: (1) The Chairperson shall preside
over the meeting.
(2) If the Chairperson absents, the member as prescrib d by him
shall preside over the meeting.
4.5 To certify the decision of the Commission: (1) The decision made by
the Commission shall be written in the minute book immediately.
(2) The Secretary shall certify the decision.
4.6. Expert or concerned person may be attained: (1) The Chairperson
may invite any expert or concerned person or authorized person to the
meeting, as he/she deems necessary or appropriate.
(2) The person invited pursuant to Sub-rule (1) may take part in
the discussion and submit own opinion.
Provided that, he shall not have the right to vote.
CHAPTER - 5
Committees of the Commission and their working system
5.1 Committees of the Commission: (1) There shall be the following
Committees in the Commission:



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(a) Equivalence committee
(b) Quality standard ensurance committee
(c) Academic committee
(d) Research committee
(e) Any other committee as deemed appropriate by the
Commission.
(2) The nomination of members of the committee shall be done
by the Commission.
5.2 Functions of the committee: (1) The working scope of the committee
shall be as determined by the Commission.
(2) The committees shall hold discussions or scrutinize as per
necessity, study, consult on the matters authorized to it by the
Commission and submit its opinion to the Commission through the
Chairperson.
5.3 Meeting of the committee: (1) The meeting of the committee shall be
held as per necessity.
(2) The coordinator of the committee shall convene the meeting
of the committee as per necessity.
(3) The procedure of meeting of the committee shall be as
determined by the committee itself.
5.4 University Coordination Committee: (1) Notwithstanding anything
contained in Rule 5.1, there shall be an University Coordination
Committee under the Chairpersonship of the Chairperson of the



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Commission including Vice-Chancellor of the University as its member
in order to coordinate among the Universities.
(2) The committee shall establish reasonable coordination by
holding discussions on other necessary matters including educational
quality, curricula, and degree among the Universitie .
(3) The Chairperson may convene the meeting of the committee
as per necessity.
5.5 Allowance facility to be received to the members of the committee:
(1) The allowance and facility to the coordinator and members shall be
given as decided by the Commission.
CHAPTER - 6
Procedure relating to distribution of grant
6.1 Distribution of Grant to Universities: (1) The Commission shall carry
out the functions distribution of grant from its fund.
(2) The distribution of grant shall generally, be made in two
headings namely general and development.
(3) The following grounds shall be generally taken into
consideration in distributing the grants in general hearing: -
(a) Amount system and past experience of amount of
grant being distributed by the Commission.
(b) Scope of teaching and learning, number of teachrs,
number of students and number of passed students
of the University.



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(c) Structure and scope of Universities and their
organic and affiliated campuses.
(d) Income source of University.
(e) Level of excellence maintained in teaching and
learning by the University.
(f) Other matters as may be deemed reasonable by the
Commission.
(4) Universities shall have to submit the programme of budget
and proposal for the forthcoming year of the University atleast prior to 6
months before the commencement of fiscal year of the University.
(5) Before deciding to give grants for necessary development
expenditure to be given to the Universities, the Commission may ask
detailed planning from the concerned University.
6.2 Grant distribution to affiliated education institutions: (1) The
educational institution, conducting graduate and post-graduate teaching
and learning, who request for the grant amount is required to submit
details in the format as prescribed by the Commission, at least prior to
four months before the commencement of the fiscal ye r.
(2) The Commission shall evaluate and classify the affiliated
campuses on the following basis:
(a) Physical condition of the campus.
(b) Economic condition of the campus. Audit report is
necessary in this regard.
(c) Scope of teaching and learning of the campus.



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(d) Number of teachers and employees, qualification
and details of teaching load.
(e) Number of students in bachelor level and above the
same and percentage of passed students.
(f) Development condition of the campus.
(g) Condition of grant being given by the Commission.
(h) Academic research oriented articles, reports and
other publication.
(i) Other basis as deemed appropriate by the
Commission.
(3) The Commission shall determine a lump sum grant to he
affiliated campuses on the basis of "one faculty one programme" keeping
in mind the conditions as stipulated in Sub-rule (2). Based on the
standards as deemed appropriate by the Commission, it may give
additional grant.
(4) The Commission may provide grants for specific purposes.
The grant obtained for such specific purposes shall have to be expended
for the same purpose.
(5) Notwithstanding anything contained in these Rules, if
Government of Nepal has taken a specific policy regarding to Dalit
(down trodden class), suppressed class of people, Janajatis and women,
the grant may also be distributed, on such basis.
(6) If the campus failed to pass students less thanas determined
by the Commission for consecutive three years, the grant may be
stopped to such campus.



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(7) In determining the grant, attention shall also be given to the
report received upon getting inspection by the Commission.
(8) It is necessary to submit annual details along with the audit
report to the Commission by the educational institutions receiving the
grant within six months of expire of each fiscal year.
6.3 Powers of the Commission: For the purpose of distributing the grant,
the Commission may do the following: -
(1) To alter, reduce or disapprove the requested amount.
(2) To look the record in order to address the reality of
expenditure to be incurred under the particular heading.
(3) To cause to make clear by the authorized person.
6.4 To reward: If any institution fully depended on the grant ofthe
commission arranges income source on its own, the grants receiving by
such institution shall not be reduced and appropriate reward or
matching fund shall be made available.
6.5 To cooperate: (1) The Commission may invite educational institutions
to conduct particular programmes.
(2) The Commission may arrange necessary cooperation to the
educational institution conducting programmes as referr d to in Sub-
rule (1).






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CHAPTER - 7
Ensurity of quality standard and conduction of Improvement programme
7.1 Quality standard ensuring programmes: (1) The Commission shall
carry out the following activities for the promotion and ensurance of
quality standard of higher education:
(a) Evaluation of degree to be awarded.
(b) Evaluation of curriculum.
(c) Evaluation of teachers.
(d) Evaluation of physical in infrastructure.
(e) Evaluation of number of passed.
(f) Evaluation of research publications.
(2) To conduct the activities as referred to in Sub-r le (1), the
Commission shall follow a reasonable procedure and system.
7.2 Teachers quality standard improvement programme: Generally, the
Commission shall conduct the following programmes in order to
improve the academic standard of teachers working in the higher
education: -
(a) Research promotion.
(b) Teaching and learning tours.
(c) Fellowship.
(d) Development of physical facility.
(e) Strengthening the library and equipment.



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(f) Development of reading materials.
(g) Educational symposium, work-shop, training and
conference
(h) Arrangement of honorarium and award for teachers.
(i) Other programmes as deemed appropriate by the
Commission.
7.3 Promotion of research: The following programmes shall be conducted
under the promotion of research:-
(a) Small scale research.
(b) Special research
(c) Development of reference materials for research and
infrastructure.
(d) Other programmes as deemed appropriate by the
Commission.
7.4 Small scale research: The small study projects shall be considered as
small scale research, period for completion of which shall be six
months, in maximum. Such projects shall be operated on the following
basis:-
(a) The teachers up to associate professors, who have not
done Ph.D and working in the Universities or educational
institutions shall be t involved in short research work.
(b) The number of such projects shall be as determined by the
Commission in the annual programme.



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(c) The Commission shall invite application for the project.
(d) The applicant teacher shall have to apply along with the
details and within the time frame as determined by the
Commission.
(e) The Commission shall approve the project upon
evaluating the received applications by the research
committee.
(f) The Commission shall make available the amount as
determined by it for the conduction of the project.
(g) If one fails to submit report upon completing the project
within the prescribed time frame, the project shall be
cancelled and the amount given for research shall be
recovered by the concerned teacher.
(h) Other matters in this regard shall be as determined by the
Commission.
7.5 Special research: (1) The special research may be carried out by one or
more teachers separately or jointly on the subject approved by the
Commission or as proposed by the proposer or as prescrib d by the
Commission.
(2) Such research may also be proposed by the concerned
educational institutions. If any teacher applies for the same, the
recommendation of the concerned educational institution shall be a
must.
(3) The received proposals shall be approved by the Commission
on the recommendation of research committee and amount approved for
the same shall be made available to the researcher.



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(4) Other matters shall be as per Rule 7.3
7.6 Development of reference materials for research and
infrastructure: (1) In order to purchase books, journals, education l
materials like reference materials amount as determin d by the
Commission may be made available to the researcher working in the
research projects approved as per this Chapter. The Commission shall
separately prescribe the basis, condition, quantum of amounts and other
modalities of the disbursement of the money.
(2) The goods purchased pursuant to these Rules having
permanent nature and seem to be used in other research activities shall
have to submit to the Commission.
(3) For the purpose of Sub-rule (2), the researcher s all have to
submit the details including the price of the purchased materials to the
commission.
(4) The Commission may make available the amount, to the
researcher, as it deems appropriate, for the purpose of field visits, typing
and binding as well as photocopies in the course of r search.
(5) For the purpose of promotion of the research, te
Commission may make available expenses for research met ods or
research symposium or class conduction including the amount to be
incurred in the remuneration to be given to the expert rofessors.
Provided that, such proposal is required to be receiv d from the
concerned University.
(6) Other matters relating to the research materials shall be as
determined by the Commission.



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7.7 Teaching and learning visits: (1) The types of teaching and learning
visits shall be as follows -
(a) Campus visit of the senior teachers.
(b) Visits within SAARC Countries for study and
research.
(c) Visits for participation in meetings and
symposiums.
(2) The grant assistance shall only be made available, if the
Commission believes that the visits as referred to in these Rules are
ancillary to promote the teaching and learning activities.
(3) The Campus visits of the senior teachers shall be as follows:-
(a) The teachers to be involved in the programme shall
be experienced and expertise professor.
(b) The Commission shall identify the area and subject
required to improve in teaching and learning. And,
for this purpose, it shall prepare the list of the
professors.
(c) If, the proposal, submitted by the University or
Campus includes the Subject time frame, name of
the expert and programme, is approved by the
Chairperson, then such activities may be included
into the programme as per this Sub-rule.
(d) The Commission shall bear the amount of
remuneration, daily and travel allowance of the
teacher participating in the programme as referred



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to in this sub-rule. Other expenditures shall have to
be borne by the concerned educational institution.
Explanation: "Concerned educational institution"
means a beneficiary educational institution.
(e) After completing the visit the concerned teacher
shall have to submit a progress report to the
Commission.
(f) Other matters in this regard shall be as determined
by the Commission.
(4) The Commission may organize study tour of SAARC
Countries in the subject as deemed appropriate by it.
(5) The Commission may provide a limited financial assistance to
teachers upon inviting to participate in educational/academic meetings
and symposiums to be conducted in abroad for their travel or other
casual activities. The following conditions shall have to be fulfilled in
this regard:-
(a) From such participation the concerned institution,
study (learning and teaching) pace should be
benefited from such symposium to be participated.
(b) The concerned teacher must have been invited to
such symposium or nominated/approved by the
educational institution.
(c) The expenditure to be incurred in traveling to/from
the symposium and accommodation shall have to
be borne by the organizer or concerned educational
institution.



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(6) Matters not clearly mentioned in these Rules shall be decided
by the Commission on the basis of appropriateness.
7.8 Fellowship: (1) The Commission shall provide fellowship for the
following subjects: -
(a) Ph.D study
(b) M. Phil.
(c) Post graduate study
(2) The fellowship for post graduate study shall only be applied
on those educational programmes where the study programme is being
conducted by the bachelor (graduate) teacher due to unavailability of
post graduate teacher in sufficient number.
(3) The Commission shall invite application from appropriate
teachers upon determining the number of fellowship and area (subject)
for M.Phil, Post graduate and Ph.D immediately after the
commencement of every fiscal year.
(4) The details and other matters to be submitted by the applicant
for fellowship shall be as determined by the Commission.
(5) The applicant, who submits application for M.Phil. or Ph.D
shall have also to submit, along with the application, a working paper
(proposal), having at least five thousand words, showing the subject
going to be researched, its usefulness and reasonableness.
(6) The Research Committee shall evaluated such proposals and
submit its opinion to the Commission. The Commission shall generally
decide on the fellowship on the same basis.



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(7) In granting the fellowship/ stipend, the amount of the same
shall be given in calculating the expenditure to be incurred for the
subject, study of which may be conducted in Nepal and if not possible
in Nepal for the study within the SAARC region.
(8) Other matter relating to fellowship shall be as determined by
the Commission.
7.9 Development of physical facility: (1) The Commission may provide
financial assistance to develop physical structure (facility) of the
educational institutions keeping in view the necessity and priority of
such institutions.
(2) The Institution requesting financial assistance under this
heading shall have to comply with the following conditions:-
(a) Details including overall physical structure, economic
condition, geographical location, subjects of teaching and
learning and number of students shall have to submit
along with the application.
(b) Cost estimate to be incurred in the physical structure and
details of amount to be borne by ownself.
(c) Other details as determined by the Commission shall also
have to be submitted.
7.10 Library strengthening and purchasing of equipment: (1) While
submitting an application regarding to financial assistance for
strengthening library by an educational institution before the
Commission, the details of teaching and learning, number of students
and real situation of library shall have to be clearly submitted.



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(2) The Commission, if finds appropriate may provide financial
assistance to buy additional books or material to keep the books.
(3) The Commission may make available books purchased by it,
if finds appropriate.
(4) The Commission, if finds appropriate shall provide financial
assistance for equipment including computers etc.
7.11 Development of study materials: (1) The Commission shall provide
financial assistance on the following subjects under th study material
development programme:
(a) To prepare course and reference books.
(b) To produce study materials.
(c) To produce audio video cassettes.
(d) To develop other study materials.
(2) Other matters, in order to make available assistance for the
purpose of study material development, shall be as determined by the
Commission.
7.12 Educational symposium, workshop, training, conference: (1) Under
this heading, the Commission may make available assist nce for the
following subjects:
(a) Refresher training.
(b) Work-shop, symposium
(c) Technical Training.



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(2) The refresher training programmes may be conducte with an
objective to assist the teachers teaching similar subjects in various
educational institutions.
(3) The workshop, symposium etc. may be conducted to resolve
the problems found in reference with the promotion of quality standard
of teaching and learning process. Such symposiums, mainly shall have
to be related with the improvement curricula or standard of higher
education.
(4) Technical training shall be provided to learn technical skills
for the teachers who are involved in higher education, and/or financial
assistance shall also be provided to involve in the training conducted by
others.
(5) The proposal for programme pursuant to these Rul s shall be
required to have been developed by the concerned educational
institution or group of educational institutions.
(6) The period of such symposium or training shall be from seven
to fifteen days, in maximum.
(7) While submitting the proposal, the proposer educational
institutions shall have to mention the estimated cost, beneficiary
employee, number of teachers and benefit to be received by the
educational institution, and amount to be borne by the concerned
educational institution or groups.
(8) Other matters shall be as determined by the Commission.





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CHAPTER - 8
Inspection, Monitoring and Appraisal
8.1 Provision relating to inspection: (1) The Commission shall inspect or
cause to be inspected the Universities and educational nstitutions from
time to time to which grant has been given.
(2) The Commission shall depute a team for the inspection
comprising of one or more person as per necessity.
(3) The mission deputed for inspection shall have to submit its
report to the Commission on the following matters: -
(a) Economic condition and necessity of the Universty
or educational institution.
(b) Examination and teaching standard.
(c) Other matters as prescribed by the Commission.
(4) Before causing inspection pursuant to this Rule, the
Commission shall send a questionnaire to the University or educational
institution to collect details, as determined by the Commission, and
gather necessary information.
(5) The Commission shall notify the period of inspection in
advance.
(6) It shall be the responsibility of such institution to accompany
by the chief and other appropriate official during the inspection and to
cooperate with the team by giving details and information so required.



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(7) The Commission shall get evaluated the report as referred to
in sub-rule (3) by the Quality Standard Ensurance Committee
constituted as per Rule 5.1.
(8) In accomplishing its work the team deputed for evaluation
shall have the power to see the records and put questions with person,
office-bearer, as it deems appropriate.
8.2 May evaluate and monitor: (1) The Commission may evaluate or cause
to be evaluated the matters including activities/work performance of any
University or educational institution and may also cause monitoring of
such matters.
(2) The Commission may determine other matters relating to
evaluation and monitoring.
CHAPTER - 9
To make available consultancy
9.1 To make available consultancy: (1) Before making available
consultancy, as requested by Government of Nepal, the Commission
shall hold discussions, consultation or research on the matter.
(2) The Commission may provide consultation and suggestion,
from time to time, on the matters relating to higher education and steps
to be taken by Government of Nepal, as the Commission deems
appropriate.
(3) The major areas of consultancy to be made available by the
Commission, shall be as follows: -
(a) Matters to establish new University.



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(b) Matters to frame higher education policy and to
amend the same.
(c) Matters relating to grants to make available to the
Universities or educational institutions.
(d) As deemed appropriate by the commission, or
(e) Matters requested by Government of Nepal.
CHAPTER - 10
Details to be submitted by the Universities and educational
Institutions and direction
10.1 Details to be submitted by the University and educational
institution: (1) Each University and educational institution shall have
to submit their report to the Commission, along with the following
details, within three months of expiry of fiscal year: -
(a) Details of annual income and expenditure.
(b) Details relating to educational activities.
(c) Student enrollment, conducted examinations and
result.
(d) Number of teachers, qualification and class load.
(e) Physical structure development.
(f) In case of a University, number of organic and
affiliated campuses and their activities (progress
report)



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(g) Other details as deemed appropriate by the
Commission.
(2) The Commission shall send the received report to the Quality
Standard Ensurance Committee constituted as per Rule 5.1 and get
evaluated.
(3) The Commission shall, on the basis of the receiv d
evaluation, send directions in addition to its note to the concerned
university or educational institution.
(4) It shall be the duty of the concerned university or educational
institutions to observe or cause to be observed the not or directions
issued by the Commission.
(5) The Commission may investigate and evaluate or cause to be
investigated or evaluated whether or not the notes r directions so
issued are being observed through the procedure as d emed appropriate.
CHAPTER - 11
Miscellaneous
11.1 Act and actions of the Commission shall be transparent: All the
activities of the Commission shall, expect determined to be secret by its
decision, be transparent.
11.2 To bond: Before going to study, training or study visit being nominated
by the Commission, a bond in a prescribed form shall be a must.
11.3 Prescribed standard of the Commission: A University shall provide
approval to an organic campus or affiliation to an established campus as
per the standard as determined by the Commission.



30
11.4 Educational degree: (1) The Commission may evaluate the level of
educational degree being awarded by Universities at the time of
commencement of these Rules.
(2) If any university needs to establish new education l degree
after the commencement of these Rules, the same shall have to be done
only upon the consent of the Commission.
11.5 To observe directions: (1) Government of Nepal may issue policy
directions to the Commission.
(2) It shall be the duty of the Commission to observe such
directions.
11.6 To give directions: (1) The Commission may issue necessary directions
to any office-bearer, personnel or committee or sub-committee
constituted pursuant to Section 9 of the Act.
(2) It shall be the duty of the concerned office-bearer, personnel,
committee or sub-committee to observe the direction issued pursuant to
Sub-rule (1).
11.7 Provision relating to Special meeting: (1) Atleast one forth members
out of total members may register a motion, in writing, with the
Commission for removal of any member due to the lack of working
capacity or disqualification stating that the same is required to
recommend to Government of Nepal.
(2) For holding discussions and voting on the motion as referred
to in Sub-rule (1), all members shall be notified the date, time and place
of special meeting of the Commission scheduled to sit within fifteen
days of the date of registration of such motion. The decision of the



31
motion as referred to in sub-rule (1) shall be made by a majority of
members out of its total members.
(3) The meeting on the motion registered against the Member
Secretary shall be convened by the Chairperson. The procedure relating
to the Chairpersonship of special meeting convened for holding
discussion and voting on the motion registered against the Chairperson
and Member Secretary shall be as determined by the Commission
pursuant to sub-section (6) of Section 8 of the Act.
11.8 Seal and logo of the Commission: (1) The seal and logo to be used by
the Commission shall be as prescribed by the Commission.
11.9 To frame manual: In order to attain the objectives of the Act and these
Rules, the Commission may frame a manual and enforce the same.
11.10 To obtain approval: The approval of Government of Nepal shall be
obtained before deciding the matters causing additional economic
burden to Government of Nepal.
11.11 Save and repeal: (1) The University Grants Commission Work
Management Rules, 2052 (1995) are, hereby, repealed.
(2) All acts and actions taken pursuant to the University Grants
Commission Work Management Rules, 2052 (1995) shall be deemed to
have been done pursuant to these Rules.