Key Benefits:
DECISION
on the Amendments to the Baltic Assembly Statutes
The Baltic Assembly decides to adopt the following amendments to the Statutes on the Baltic Assembly:
1. To amend Paragraph 1 of Article 1 and set it forth to read as follows:
“1. The Baltic Assembly (BA) is an international organisation for cooperation among the parliaments of the Republic of Estonia, the Republic of Latvia and the Republic of Lithuania (hereinafter also 'Member States'), founded on the basis of the Joint Decision adopted by the members of the Supreme Councils of the Republic of Estonia, the Republic of Latvia and the Republic of Lithuania in Vilnius on 1 December 1990. The Baltic Assembly functions on the basis of the Agreement of the Republic of Estonia, the Republic of Latvia and the Republic of Lithuania on Parliamentary and Intergovernmental Cooperation of the Baltic States signed in Tallinn on 13 June 1994, the present Statutes and other legal acts adopted by the Baltic Assembly and its bodies.”
2. To supplement Article 4 with Paragraph 3 set forth to read as follows:
3. To amend Paragraph 1 of Article 5 and set it forth to read as follows:
“3. Within the framework of the Session, an official meeting of the Presidents of the parliaments of the Member States shall be held.”
5. To amend title of Article 7 and set it forth to read as follows:
6. To amend Paragraph 3 of Article 9 and set it forth to read as follows:
7. To delete Paragraph 4 of Article 9 and to adjust numeration of paragraphs of Article 9 accordingly.
8. To amend Paragraph 1 of Article 10 and set it forth to read as follows:
9. To amend Paragraph 4 of Article 13 and set it forth to read as follows:
10. To delete Paragraph 5 of Article 13, to adjust numeration of paragraphs of Article 13 and to set forth the new Paragraph 5 of Article to read as follows:
11. To amend title of Article 15 and set it forth to read as follows:
12. To amend Paragraph 4 of Article 16 and set it forth to read as follows:
13. To amend Subparagraphs 6 and 7 of Paragraph 2 of Article 17 and set them forth to read as follows:
14. To supplement Paragraph 2 of Article 17 with Subparagraph 8 and to adjust numeration of subparagraphs of Paragraph 2 of Article 17 accordingly:
15. To amend Paragraph 3 of Article 18 and set it forth to read as follows:
16. To supplement Article 20 with Paragraph 3 set forth to read as follows and to adjust numeration of paragraphs of Article 20 accordingly:
17. To amend Paragraph 3 of Article 24 and set it forth to read as follows:
18. To amend Paragraph 6 of Article 25 and set it forth to read as follows:
19. To amend Paragraph 1 of Article 27 and set it forth to read as follows:
20. To amend Subparagraph 3 of Paragraph 3 of Article 27 and set it forth to read as follows:
Article 1. Baltic Assembly
1. The Baltic Assembly (BA) is an international organisation for cooperation among the parliaments of the Republic of Estonia, the Republic of Latvia and the Republic of Lithuania (hereinafter also 'Member States'), founded on the basis of the Joint Decision adopted by the members of the Supreme Councils of the Republic of Estonia, the Republic of Latvia and the Republic of Lithuania in Vilnius on 1 December 1990. The Baltic Assembly functions on the basis of the Agreement of the Republic of Estonia, the Republic of Latvia and the Republic of Lithuania on Parliamentary and Intergovernmental Cooperation of the Baltic States signed in Tallinn on 13 June 1994, the present Statutes and other legal acts adopted by the Baltic Assembly and its bodies.
2. The Baltic Assembly shall be an entity under international law, with the headquarters of its Secretariat based in Riga, Latvia.
Article 2. Composition of the Baltic Assembly
1. The parliament of each of the Baltic States shall appoint from 12 to 16parliamentarians to the Baltic Assembly (national delegation, including its chairman and vice chairman), in accordance with the approved rules of procedure and the principle of proportional political representation in the national delegation.The number of delegation members shall remain unchanged for the entire term of office of the relevant parliament.
2. The parliament of each of the Baltic States, while forming the national delegation to the Baltic Assembly, shall be recommended to comply with the principle that at least one member of the relevant standing committees of the national parliaments are represented in the committees of the Baltic Assembly.
Article 3. Principles of Activities of the Baltic Assembly
The Baltic Assembly shall consider issues and various projects which are of interest to the members of the national delegations and the member states; adopt decisions in compliance with the principles of equality, mutual benefit and unanimity; and develop cooperation with other regional, international, and inter-parliamentary organisations.
Article 4. Languages of the Baltic Assembly
2. Other languages shall be used in the work of the Baltic Assembly in the cases specified by these Statutes or by agreement among the delegations.
Article 5. The Session of the Baltic Assembly
Article 6. Competence of the Session of the Baltic Assembly
1. The Session of the Baltic Assembly shall be competent to adopt decisions on all issues pertaining to BA activities.
2. The following shall be within the exclusive competence of the Session of the Baltic Assembly:
Article 7. Quorum of the Session of the Baltic Assembly
1. A regular or an extraordinary Session of the Baltic Assembly shall have the power to act if more than half of the members of each national delegation are present.
Article 8. Regular Sessions
2. The exact date of the next regular Session shall be fixed by a decision of the previous regular Session. When determining the date for the Session, the dates of national parliamentary elections shall be taken into account.
3. The term of presidency of the Baltic Assembly shall be one calendar year and the presidency shall be held alternately by Estonia, Latvia and Lithuania. Not later than two months before the beginning of the Session, the presiding state shall set the exact venue of the Session, and the secretary of its delegation shall notify the Baltic Assembly Secretariat and the secretaries of other national delegations thereof.
Article 9. Extraordinary Sessions
1. A proposal to convene an extraordinary Session may be submitted by each national delegation individually or jointly with other delegations.
2. The proposal to convene an extraordinary Session must be well founded, indicating the issues subject to consideration.
3. The decision to convene an extraordinary Session shall be made during a regular Session; in the period between sessions the decision shall be made by the Presidium on the principle of consensus.
Article 10. Agenda of the Session
1. The Presidium shall submit a draft agenda of the Session to the delegations not later than two months before the beginning of a regular Session or two weeks before the convocation of an extraordinary Session. Draft documents shall be attached to the agenda.
2. The time allotted for speeches and answers to questions shall be set while considering the agenda of the Session.
Article 11. Conduct of the Session
1. The work of the Session shall be directed by the President of the Baltic Assembly or by one of the Vice Presidents.
Article 12. Openness of the Work
Article 13. Recording and Taking Minutes on the Session
1. The work of the Baltic Assembly Session shall be tape-recorded, and the minutes of it shall be taken.
2. The minutes shall include the following: venue and time of the Session, names of the presiding officers and participants, agenda, speakers and the essence of their speeches, full texts of the decisions adopted, and the results of voting.
3. The minutes of the Session shall be signed by the President and Vice Presidents, and by the Secretary General of the Baltic Assembly.
Article 14. Adoption of Decisions at the Session
Article 15. Composition of the Presidium of the Baltic Assembly
Article 16. President and Vice Presidents of the Baltic Assembly
1. The work of the Presidium shall be directed by the President and two Vice Presidents of the Baltic Assembly.
2. At the end of each Session of the Baltic Assembly, the chairman of the national delegation of the next presiding state shall become the President of the Baltic Assembly for the next calendar year. The incumbent President shall perform his/her functions till 1 January.
3. The chairmen of the other two national delegations shall become Vice Presidents of the Baltic Assembly.
Article 17. Tasks and Competence of the Presidium
1. The Presidium shall direct the preparation of sessions; coordinate the work of the BA bodies during sessions and between them; supervise the implementation of the budget of the Baltic Assembly; represent the Baltic Assembly and maintain relations with international organisations, as well as with the parliaments and governments of Estonia, Latvia and Lithuania; and fulfil other tasks prescribed for the Presidium under the present Statutes and the documents adopted on the basis thereof.
2. It shall be within the competence of the Presidium:
1) to draw up the strategy and principal directions for the development of Baltic Assembly activities;
2) to coordinate the cooperation with the Prime Ministers who make up the Baltic Council of Ministers;
3) for solving conceptual issues, to convene the Consultative Council which shall comprise: the Presidium of the Baltic Assembly and the chairmen and vice chairmen of the committees of the Baltic Assembly;
8) to approve changes in the composition of the Presidium and committees in the period between sessions;
9) to hold a competition to select a candidate for the Secretary General of the Baltic Assembly and to present the selected candidate to the Session for approval;
13) to draw up a draft budget in conjunction with the BA Secretariat and to consider the draft report on the implementation of the budget to be presented at the Session by the Budget and Audit Committee;
14) to bring the documents adopted at sessions of the Baltic Assembly to the attention of the national parliaments;
15) to organise a meeting with the speakers of the national parliaments during the Session of the Baltic Assembly;
16) in the period between sessions, to make decisions on behalf of the Baltic Assembly regarding topical/conceptual issues if there is a consensus among the national delegations; and
Article 18. Meetings of the Presidium
2. A meeting of the Presidium shall be convened by the President of the Baltic Assembly, who fixes the venue and time of the meeting and submits a draft agenda of the meeting.
3. The Presidium may invite committee chairmen, members of the national delegations and representatives of the Baltic Council of Ministers to attend its meetings to evaluate the activities of the current year and to set priorities for the next year.
4. The BA Secretariat shall ensure that minutes of Presidium meetings are kept. The venue and time of a meeting, names of the participants, issues considered, main viewpoints expressed and decisions adopted shall be entered in the minutes. The minutes shall be signed by the presiding officer of the meeting and by the person who took the minutes.
Article 19. Decisions of the Presidium
1. The Presidium of the Baltic Assembly shall have the power to act if its meeting is attended by one member of the Presidium from each BA member state, including the President of the Baltic Assembly.
2. Decisions of the Presidium shall be adopted by consensus. In the event of failure to reach a consensus, the President of the Baltic Assembly may make a proposal to put the issue on the agenda of the Session. In this case, the Session shall adopt a decision by consensus of the national delegations.
Article 20. Committees of the Baltic Assembly
1. BA committees shall be appointed for the preparation and consideration of issues which are of interest to the Baltic Assembly.
2. The standing committees of the Baltic Assembly shall be the following:
3. The work of a committee shall be directed by a representative of the committee of the presiding country.
Article 21. Tasks and Competence of Standing Committees
1. The tasks of the standing committees shall be to consider the issues which fall within their sphere and are of interest to the members of the national delegations and the BA member states, to work out joint positions on such issues, and to consider and prepare for adoption at sessions the documents which have been referred to them by the Presidium.
2. The committees of the Baltic Assembly shall:
5) bring the relevant documents adopted at BA sessions to the attention of the appropriate committees of the national parliaments;
Article 22. Appointment of Members of Committees
1. Each member of the national delegation may be a member of one standing committee and, additionally, a member of the Budget and Audit Committee or of the Drafting Committee.
2. Each national delegation shall appoint its members to BA committees in compliance with the principle of equal representation of the national delegations in the committees and, as far as possible, by taking their interests into account.
Article 23. Budget and Audit Committee
1. Each national delegation shall appoint to the Budget and Audit Committee two of its members who are neither the chairman nor vice chairman of the delegation.
2. The Session shall approve the composition of the Budget and Audit Committee and, when necessary, change its composition upon the recommendation of a national delegation.
3. The Budget and Audit Committee shall:
2) to draft the procedure for the use of funds and other BA resources and present at the Session drafts of appropriate decisions;
3) consider the draft budget of the next year, which has been drawn up by the Presidium and the Secretariat, make amendments thereto and present it with the mediation of the Presidium for adoption at the Session; and
Article 24. Chairman and Vice Chairmen of a Committee
1. At the end of each Session, the national delegation of the next presiding state shall appoint chairmen of committees from among its members. The national delegations of the other two states shall appoint vice chairmen of committees. Chairmen and vice chairmen for the next calendar year shall be approved at the BA Session.
2. The committee chairman shall:
5) when necessary, participate in meetings of the Presidium as a representative of the committee; and
Article 25. Committee Meetings
1. Meetings of a standing committee shall be held at least three times a year, and meetings of ad hoc committees as often as necessary.
2. Meetings of committees shall be convened by their chairmen, who shall make up the agenda and set the venue and time of the meetings. Committee meetings should be held in each BA member state insofar as possible.
3. The members of BA national delegations, representatives of the governments, experts may be invited to attend committee meetings; other persons may also be invited at the discretion of the committee chairmen. Committees may organise joint events, and chairmen of the relevant committees shall decide who will chair these events.
4. Minutes of committee meetings shall be taken by the Secretariat of the Baltic Assembly. The venue and time of a meeting, names of the participants, issues considered, main viewpoints expressed and decisions adopted shall be entered in the minutes. The minutes shall be signed by the presiding officer of the meeting and by the person who took the minutes.
5. Technical services for committee meetings shall be provided by the secretary of the national delegation of the state in which a committee meeting is being held.
Article 26. Decisions of the Committees
1. A committee of the Baltic Assembly shall have the power to act if its meeting is attended by at least one member of the national delegation from each BA member state, including the chairman or vice chairman of the committee.
Article 27. Drafting Committee
1. Before a Session the Presidium, but at the beginning of the Session, the Baltic Assembly may appoint a Drafting Committee. Each national delegation shall appoint one member to the Drafting Committee. The work of a committee shall be directed by a representative of the presiding country.
3. The Drafting Committee shall:
1) consider all draft documents to be presented at the Session and, in order to achieve uniformity in style and form, make necessary amendments to them, as well as coordinate these amendments with the committees that have prepared the relevant documents;
Article 28. Party Groups (Factions) of the Baltic Assembly
1. In order to express similar political interests and views and on the basis of an appropriate joint declaration, the members of the national delegations may form party groups (factions) consisting of at least five members from at least two national delegations.
2. A party group (faction) shall elect a chairman and a vice chairman and shall inform the Presidium of the Baltic Assembly about this.
4. The party groups (factions) shall have the right to present draft documents to the Presidium or to the Session and may propose to put the documents to a vote.
Article 29. Other Interest Groups of the Baltic Assembly
Other interest groups shall function in accordance with the regulations on activities of interest groups of the Baltic Assembly, which shall be an integral part of the Baltic Assembly Statutes
Article 30. General Provisions
2. The Secretariat of the Baltic Assembly shall comprise the Secretary General of the Baltic Assembly and the secretaries of the national delegations of Estonia, Latvia and Lithuania (BA national secretaries). The BA Secretariat shall have its own staff.
Article 31. Documents That Can Be Adopted by the Baltic Assembly
The Baltic Assembly shall express its position in the form of a resolution, declaration, recommendation, appeal, decision, statement, proposal, opinion or memorandum.
Article 32. Right to Initiate Documents
1. The Presidium, a member of the national delegation, a committee, a party group (faction) or a national delegation of the Baltic Assembly shall have the right to initiate documents in any form.
Article 33. Submission of Draft Documents
2. A draft document to be considered at a regular Session must be submitted to the Presidium not later than two months before the beginning of the Session.
3. In exceptional cases, the national delegation shall have the right to present a draft document at the beginning of the Session.
Article 34. Requirements for Submitting a Document
1. A draft document shall be submitted to the Presidium in English. The author (initiator) of the draft shall attach to it an explanatory note justifying the need to adopt the said document.
Article 35. List of Draft Documents
1. The secretary of the delegation of the state presiding at the Baltic Assembly shall make a list of the draft documents which have been submitted in due time for consideration at the Session and which meet the requirements laid down in the Statutes, and he/she shall send it to the Secretariat of the Baltic Assembly and the secretaries of the national delegations of other states, together with the draft documents.
Article 36. Appointment of a Responsible Committee
1. Immediately after receiving a draft document, the Presidium of the Baltic Assembly shall appoint a responsible committee to work on the draft document, taking into account the sphere of activity of each committee. The secretary of the delegation of the state presiding at the Baltic Assembly shall put the responsible committee on the list of draft documents and shall arrange the translation of the draft and its forwarding to the members of the responsible committee through the secretaries of the national delegations.
2. For a draft document submitted by way of exception by a national delegation at the beginning of the Session, the Presidium shall immediately appoint a responsible committee and forward the draft document to the Drafting Committee.
Article 37. Appointment of a Rapporteur and His/Her Tasks
1. Upon receiving a draft, the chairman of the responsible committee shall appoint a person, a rapporteur, who is responsible for the preparation of the draft document.
2. The secretary of the delegation of the state presiding at the Baltic Assembly shall be informed about the rapporteur appointed by the committee and shall put his/her name on the list of the draft documents.
Article 38. Work of a Responsible Committee on a Draft Document
1. Not later than one month before the beginning of the Session, a responsible committee shall consider the submitted draft document at its meeting. The chairman of the committee shall invite the necessary experts and representatives of the Government for a discussion of the draft document.
2. The responsible committee shall make necessary amendments to the draft document and, not later than one month before the beginning of a regular Baltic Assembly Session, shall adopt a decision on presenting the document for consideration at the Session.
Article 39. Preparing a Draft Document
1. At the Session of the Baltic Assembly, the author of a draft document or the rapporteur from the responsible committee shall make a report on the draft. After the presentation, they shall answer questions posed to them.
2. At the end of the question-and-answer period, the presiding officer shall set a deadline for submitting proposed amendments to the draft.
3. Party groups (factions), committees and members of the national delegations may propose amendments. Proposals for amendments must be submitted in writing to the responsible committee.
4. The responsible committee shall consider the proposals for amendments and shall adopt decisions concerning them. Then the text of the draft shall be submitted to the Drafting Committee, which shall consider it and, upon having coordinated it with the responsible committee, shall refer the final version of the draft to the Presidium. The Presidium and the BA Secretariat shall arrange to have the final text of the draft document translated.
5. The final version of the draft, together with the proposals for amendments, shall be again presented for consideration at the Session, where only the rapporteur shall make a report thereon.
6. After the report, the authors of rejected amendments may request a vote on them. After the voting on all amendments, the draft document shall be put to a final vote.
7. The responsible committee and the author of the draft have the right to request that consideration of a draft be suspended at any time. In case consideration of a draft is suspended, the responsible committee, taking into account the agenda of the Session, may reschedule consideration of the draft during the same Session, or it may postpone consideration of the draft. A decision pertaining to this issue shall be adopted by the Session of the Baltic Assembly.
Article 40. Final Document of the Session
1. After adopting decisions on the drafts, the Presidium shall prepare the Final Document and shall present it to the Session for adoption. The Final Document shall list all the documents adopted at the Session, specify the most important issues discussed, indicate the priorities of the Baltic Assembly activities for the next year, as well as indicate where and when the next regular Session will take place.
Article 41. Work on Documents Submitted by Way of Exception
1. If a national delegation presents a draft document at the beginning of the Session, the Presidium shall immediately appoint a responsible committee to work on the draft and shall forward it to the Drafting Committee.
2. The Secretariat of the Baltic Assembly shall immediately arrange to have the draft translated and distributed to the members of the national delegations.
3. The responsible committee shall consider the draft, make necessary amendments to it and present it to the Drafting Committee. The latter shall return the draft, together with its conclusions, to the Presidium.
5. The author of the draft and a representative of the responsible committee shall comment on the draft document. After that, the document shall be put to a final vote, or its consideration shall be stopped.
Article 42. Putting Other Issues on the Agenda
When drawing up the agenda of the Session, the Presidium of the Baltic Assembly, on the advice of the committees, party groups (factions) or members of the national delegations, may put on the agenda the consideration of topical issues and officials’ responses to queries.
Article 43. Procedure for Consideration of Other Issues
1. Initiators of proposals shall report on the topical issues which have been put on the agenda of the Session, and invited officials shall answer any queries.
3. After the questions end, the presiding officer shall open a debate during which each person who desires to speak shall be given the floor in a prescribed manner. Requests to have the floor shall be submitted in writing, and the order of the speeches shall conform to the order of the submitted requests.
Article 44. Property and Funds of the Baltic Assembly
1. The activities of the Baltic Assembly shall be financed with the funds received as membership fees.
2. The Baltic Assembly, in accordance with the established procedure, may own and use for its activities the property and funds received as donations, inheritance or proceeds from economic activities relating to its objectives (selling of souvenirs bearing its symbols, publishing of printed matter, etc.).
3. Each national parliament itself shall cover the expenses related to the participation of its delegation to the Baltic Assembly at sessions, in meetings of the Presidium, the committees and the commissions, in the Baltic Council, as well as in the events held by the international cooperation partners of the Baltic Assembly.
4. The expenses necessary for ensuring the activities of the Baltic Assembly shall be shared equally by the parliaments of Estonia, Latvia and Lithuania.
5. The Secretary General of the Baltic Assembly shall, in accordance with the Baltic Assembly Statutes, have the right to manage the property and funds of the Baltic Assembly.
6. Joint expenses relating to the Baltic Assembly activities shall be financed from the budget of the Baltic Assembly.
7. Immediately after the adoption of the decision on the budget, the Presidium shall inform the parliaments and the governments of the Baltic Assembly member states about the contributions that are to be made to the Baltic Assembly budget.
Article 45. Organisation of Cooperation
The cooperation between the Baltic Assembly and the Baltic Council of Ministers shall be based on the 13 June 1994 Agreement on Baltic parliamentary and governmental cooperation between the Republic of Estonia, the Republic of Latvia and the Republic of Lithuania, the 14 April 1996 Protocol on Cooperation between the Baltic Assembly and the Baltic Council of Ministers, these Statutes and other legal acts. The cooperation between the Baltic Assembly and the Baltic Council of Ministers shall be implemented by the Presidium and standing committees, and it shall be coordinated by the Secretariats of the Baltic Assembly and of the Baltic Council of Ministers.
Article 46. The Baltic Council
1. Each year the Baltic Assembly and the Baltic Council of Ministers shall hold a joint meeting – the Baltic Council. The venue and time of the joint meeting and its agenda shall be coordinated through the appropriate secretariats on the basis of an agreement reached between the Presidium of the Baltic Assembly and the Baltic State presiding in the Baltic Council of Ministers.
2. At the annual joint meeting, the Baltic Council of Ministers shall present a report on the cooperation of the Baltic States, joint activities during the past year and plans for further cooperation. After hearing the report, the members of the Baltic Assembly may pose oral questions to the speaker. If the questions are not answered on the spot, the relevant ministries have to give an written answer to the question within one month after the Baltic Council.
3. During the period between them, members of the Baltic Assembly may submit to the Baltic Council of Ministers, personally or on behalf of the national delegation, individual standing committee or registered party group (faction), oral or written queries regarding Baltic cooperation.
Article 47. Termination of the Activities of the Baltic Assembly
1. The activities of the Baltic Assembly shall cease in the event of the termination of the validity of the Agreement on Baltic parliamentary and governmental cooperation between the Republic of Estonia, the Republic of Latvia and the Republic of Lithuania.
2. The parliament of each Baltic State may adopt a decision to withdraw from the Baltic Assembly. In this event, the activities of the Baltic Assembly shall be deemed terminated in six months from the day on which the parliament of the Baltic State which made such a decision gave notice of it to the Presidium or the chairmen of other national delegations to the Baltic Assembly.
Article 48. Texts and Interpretation of the Statutes
1. The present Statutes have been drawn up in four languages: Estonian, Latvian, Lithuanian, and English. All the texts shall be equally valid, but in the event of a dispute over them, the English text shall be regarded as the basic one.
Article 49. Coming into Force of the Statutes
1. These Statutes shall come into force from the moment of their adoption by consensus at the Session of the Baltic Assembly (at a joint meeting of the delegations).
2. Upon the adoption of the present Statutes of the Baltic Assembly, the 8 November 1991 Regulations of the Baltic Assembly and the amendments made thereto shall be null and void.
Tallinn, 24 October 2014
21. To amend Paragraph 3 of Article 30 and set it forth to read as follows:
22. To amend Paragraph 2 of Article 33 and set it forth to read as follows:
23. To amend Paragraph 1 of Article 34 and set it forth to read as follows:
24. To amend Paragraph 3 of Article 44 and set it forth to read as follows:
“3. Each national parliament itself shall cover the expenses related to the participation of its delegation to the Baltic Assembly at sessions, in meetings of the Presidium, the committees and the commissions, in the Baltic Council, as well as in the events held by the international cooperation partners of the Baltic Assembly.”
25. To amend Paragraphs 2 and 3 of Article 46 and set them forth to read as follows:
“2. At the annual joint meeting, the Baltic Council of Ministers shall present a report on the cooperation of the Baltic States, joint activities during the past year and plans for further cooperation. After hearing the report, the members of the Baltic Assembly may pose oral questions to the speaker. If the questions are not answered on the spot, the relevant ministries have to give a written answer to the question within one month after the Baltic Council.
[1] The BA Statutes adopted on 29 May 1999. The consolidated text of the Statutes contains the amendments adopted on 27 May 2000, 14 December 2002, 29 November 2003, 19 December 2004, 22 October 2010,
25 November 2011, and 24 October 2014.