Decision


Published: 0000-00-00

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BUDGET OF THE BALTIC ASSEMBLY FOR 2016
 
 
1. General information
The budget of the Baltic Assembly for 2016 is planned in accordance with the preliminary working plan of the Baltic Assembly for 2016 and on the assumption that the income from membership fees of each national parliament will be EUR 91,380. The total amount of EUR 11,800 has been transferred from the budget of the Baltic Assembly 2015. The total budget of the Baltic Assembly for 2016 is expected to amount to EUR 285,940.
 
The expenditures of the Baltic Assembly for 2016 consist of the following categories:
1.    Session of the Baltic Assembly and the Baltic Council
2.    Meetings of the Presidium of the Baltic Assembly
3.    Meetings of the committees of the Baltic Assembly
4.    International cooperation
4.1. International parliamentary seminars
4.2. Theme conference of the Baltic Assembly and the Baltic Council of Ministers
4.3. Trilateral conference of the Nordic Council, Baltic Assembly and Benelux Parliament
4.4. Annual summit of the Baltic Assembly and the Nordic Council
4.5. Participation in the activities of the Baltic Sea Parliamentary Conference and cooperation with the Baltic Sea organisations
4.6. Cooperation with the Nordic Council
4.7. Cooperation with the Benelux Parliament
4.8. Cooperation with the GUAM Parliamentary Assembly (PA) and other partners within the framework of the European Neighbourhood Policy
5.    Informative activities and other events
5.1. Baltic Assembly medals
5.2. Baltic Assembly website
5.3. Baltic Assembly basketball tournament
5.4. Baltic Assembly informative materials
6.    Baltic Assembly prizes for literature, the arts and science, and the Baltic Innovation Prize
7.    Secretariat of the Baltic Assembly
8.    Unplanned expenses
 
 
BUDGET SUMMARY
 
 
Expenditures
EUR
Session, Baltic Council
38,000
Presidium
12,660
Committees
500
International cooperation
93,187
Informative activities and other events
13,733
Prizes
54,052
Secretariat
73,208
Unplanned expenses
600
Total
285,940
 
 
 
2. Overview of budget expenditures by categories
 
2.1. Session of the Baltic Assembly and the Baltic Council
The 35th Session of the Baltic Assembly and the 22nd Baltic Council will be held on 27–28 October in Rīga (Latvia).
During the Session of the Baltic Assembly and the Baltic Council, it is planned to hold the following meetings:
-    meeting of the Presidium;
-    meetings of the committees;
-    meeting of the representatives of the Baltic Assembly with the representatives of the Baltic Council of Ministers;
-    meeting of the Presidium with the chairpersons and deputy chairpersons of the committees;
-    meetings of the representatives of the Baltic Assembly with the representatives of the Nordic Council, Benelux Parliament, GUAM PA and other international organisations;
-    meetings of the representatives of the Baltic Assembly with other international partners of the Baltic Assembly.
Total expenses planned for the Session and the Baltic Council amount to EUR 38,000.
 
 
2.2. Meetings of the Presidium of the Baltic Assembly
It is planned to hold the following meetings of the Presidium:
-    meeting of the Presidium on the margins of the meeting of the BSPC Standing Committee and visit to the EU institutions: 27-29 January, Brussels (Belgium);
-    meeting of the Presidium on the margins of the Session of the Benelux Parliament, 18-19 March, Brussels (Belgium);
-    joint meeting of the Presidium of the Baltic Assembly and the Presidium of the Benelux Parliament on the margins of the Session of the Benelux Parliament, 10-11 June, Brussels (Belgium);
-    meeting of the Presidium, 16-17 June, Rīga (Latvia);
-    meeting of the Presidium, joint meeting of the Presidium of the Baltic Assembly and the Presidium of the Nordic Council on the margins of the 25th BSPC, 28-30 August, Rīga (Latvia);
-    meeting of the Presidium, 22-23 September, (Latvia);
-    meeting of the Presidium, joint meeting of the Presidium of the Baltic Assembly and the Presidium of the Nordic Council on the margins of the 68th Session of the Nordic Council, 31 October-3 November, Copenhagen (Denmark).
Total expenses planned for the meetings of the Presidium (including expenses for one unplanned meeting) amount to EUR 12,660.
 
2.3. Meetings of the committees of the Baltic Assembly
 
It is planned to hold the following meetings of the committees:
-    meetings of the Budget and Audit Committee, 18-19 February, Rīga (Latvia) and 22-23 September (Latvia).
Total expenses planned for the meetings of the committees amount to EUR 500.
 
2.4. International cooperation
 
2.4.1. International parliamentary seminars
The committees of the Baltic Assembly have planned to hold eight international parliamentary seminars with participation of the relevant standing committees of the national parliaments of the Baltic, Nordic and Benelux countries, committees of the Nordic Council, the Benelux Parliament and the GUAM PA, as well as representatives of the Baltic Council of Ministers:
-    parliamentary seminar organised by the Legal Affairs and Security Committee, 4-5 February, (Lithuania);
-    parliamentary seminar organised by the Welfare Committee, 18-19 February, Rīga (Latvia);
-    parliamentary seminar organised by the Natural Resources and Environment Committee and Economics, Energy and Innovation Committee, 3-4 March, (Estonia);
-    parliamentary seminar organised by the Education, Science and Culture Committee and Legal Affairs and Security Committee, 31 March-1 April, Rēzekne (Latvia);
-    parliamentary seminar organised by the Welfare Committee, 7-8 April, (Lithuania);
-    parliamentary seminar organised by the Economics, Energy and Innovation Committee, 21-22 April, (Latvia);
-    parliamentary seminar organised by the Economics, Energy and Innovation Committee and Legal Affairs and Security Committee, 19-20 May, (Estonia);
-    parliamentary seminar organised by the Education, Science and Culture Committee, 2-3 June, (Estonia).
Total expenses planned for international parliamentary seminars amount to EUR 44,968.
 
2.4.2. Theme conference of the Baltic Assembly and the Baltic Council of Ministers
The theme conference will be held on 12-13 May in Rīga (Latvia). Total expenses planned for the theme conference amount to EUR 9,141.
 
2.4.3. Trilateral Conference of the Nordic Council, Baltic Assembly and Benelux Parliament
The trilateral conference will be held in June in Copenhagen (Denmark). Total expenses planned for the trilateral conference amount to EUR 5,713.
 
 
2.4.4. Annual Summit of the Baltic Assembly and the Nordic Council
The annual summit will be held in December in one of the Nordic countries. Total expenses planned for the annual summit amount to EUR 4,000.
 
2.4.5. Participation in the activities of the Baltic Sea Parliamentary Conference (BSPC) and cooperation with the Baltic Sea organisations
Planned activities:
-    meeting of the BSPC Secretariat, 7-8 January, Berlin (Germany);
-    meeting of the BSPC Working Group on sustainable tourism, March, place – tbc;
-    meeting of the BSPC Secretariat, 28-29 April, Wroclaw (Poland);
-    European Maritime Day, 18-19 May, Turku (Finland);
-    meeting of the BSPC Standing Committee, 26-27 May in Liepāja (Latvia);
-    meeting of the BSPC Working Group sustainable tourism, June, place – tbc;
-    meeting of the BSPC Working Group sustainable tourism, October, place – tbc;
-    meeting of the BSPC Secretariat, October, place – tbc;
-    meeting of the BSPC Standing Committee, November, place – tbc.
Total expenses planned for participation in the activities of the BSPC and cooperation with the Baltic Sea organisations amount to EUR 8,004.
 
 
2.4.6. Cooperation with the Nordic Council
Total expenses planned for cooperation with the Nordic Council amount to EUR 10,000.
 
2.4.7. Cooperation with the Benelux Parliament
Total expenses planned for cooperation with the Benelux Parliament amount to EUR 5,702.
 
2.4.8. Cooperation with the GUAM PA and other partners within the framework of the European Neighbourhood Policy
Total expenses planned for cooperation with the GUAM PA and other partners within the framework of the European Neighbourhood Policy amount to EUR 5,659.
 
2.5. Informative activities and other events
 
2.5.1. Baltic Assembly medals
Nine Baltic Assembly medals for upholding the unity and cooperation of the Baltic States will be awarded. Total expenses planned for the medals amount to EUR 3,108.
 
2.5.2. Baltic Assembly website
The Baltic Assembly website will be maintained, its functionality will be ensured and information posted on the website will be updated. Total expenses planned for the website amount to EUR 925.
 
2.5.3. Baltic Assembly basketball tournament
The basketball tournament will be organised on 22-23 September in Latvia. Total expenses planned for the basketball tournament amount to EUR 7,500.
 
2.5.4. Informative materials
Expenses are planned for production of informative materials, folders and souvenirs and amount to EUR 2,200.
 
2.6. Baltic Assembly prizes for literature, the arts and science, and the Baltic Innovation Prize
The Baltic Assembly awards its prizes annually. It is planned to hold the following activities:
-    meetings of the national juries;
-    meeting of the Joint Jury;
-    awarding ceremony of the Baltic Assembly prizes for literature, the arts and science, and the Baltic Innovation Prize.
Total expenses planned for the Baltic Assembly prizes and the Baltic Innovation Prize amount to EUR 54,052.
 
2.7. Secretariat of the Baltic Assembly
Total expenses planned for the Secretariat amount to EUR 73,208. These expenses include salaries for the staff members of the Secretariat, expenses for rent of the premises, office equipment, public utilities, communications, stationery, software, annual office insurance, repairs, postal services and other services, as well as unplanned expenses.
 
2.8. Unplanned expenses
Total amount of unplanned expenses (changes in currency exchange rate, etc.) is EUR 600.