Decision on the Baltic Assembly Budget Report for 2003


Published: 0000-00-00

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Total expenditures related to these events amounted to EUR 31,140*, (planned EUR 33,650), which included accommodation costs, premiums, translation costs, travel costs, organizational costs, producing medals and souvenirs, preparation of informative materials.
Balance:  EUR 2,510
 
* including the outstanding  sum of  EUR 2,945, which  was paid in January 2004.
 
 
 
Baltic Assembly Presidium Meetings
 
Six Baltic Assembly Presidium meetings took place from January to December of 2003:
·    Presidium meeting in Vilnius, 11-13 January;
·    Presidium meeting in Brussels,14-15 March;
·    Visit of the BICC President; meeting of the BA Presidium; the 10th Anniversary of the Renewed Parliament of the Republic of Latvia: Riga, 6-7 July;
·    Presidium meeting in Oulu, 6-9 September;
·    Presidium meeting in Riga, 29-30 September;
·    Presidium meeting in Oslo, 27-29 October.
 
The total amount of funds allocated for meetings of the Presidium was EUR 6,750, and EUR 6,937 was actually spent. Expenditures include accommodation costs, translation costs, preparation of informative materials, accommodation, representation and organizational costs.
Balance:  –– EUR  187
 
 
 
 
 
 
Baltic Assembly Committee Meetings
 
Eight meetings of the standing committees, two meetings of the Budget and Audit Committee and one meeting of the Drafting Committee, as well as three unplanned meetings, took place from January to December of 2003.
 
·   Security and Foreign Affairs Committee
 
The meeting of the Security and Foreign Affairs Committee took place on 12 –13 June in Palanga and Klaipėda, Lithuania.
 
The total amount of funds allocated for the Security and Foreign Affairs Committee meeting was EUR 3,720, and EUR 3,700 was actually spent. Expenditures include renting of premises and technical equipment, accommodation expenses, informative materials, representation, organizational and other expenses.
Balance: EUR 20
 
·   Legal Committee
Two meetings of the Legal Committee took place in 2003: on 18 – 19 September in Panevėžys, Lithuania, and on 2 –3 October in Riga, Latvia.
The total amount of funds allocated for the Legal Committee meetings was EUR 6,272, and EUR 5,753 was actually spent. Expenditures include contract work, accommodation expenses, informative materials, representation, organizational  and other expenses.
Balance: EUR 519
 
·   Education, Science and Culture Committee
The meeting of the Education, Science and Culture Committee took place on 9 – 10 October in Panevėžys, Lithuania.
The total amount of funds allocated for the Education, Science and Culture Committee meeting was EUR 3,070, and EUR 2,348 was actually spent. Expenditures include renting of premises, accommodation expenses, informative materials, representation, organizational and other expenses.
Balance: EUR  722
 
·   Social Affairs Committee
 
The meeting of the Social Affairs Committee took place on 5 – 6 June in Palanga, Lithuania.
The total amount of funds allocated for the Social Affairs Committee meeting was EUR 3,865, and  EUR 3,366 was actually spent. Expenditures include contract work of interpreters, transport, renting of premises and technical equipment, accommodation expenses, informative materials, representation, organizational  and other expenses.
Balance: EUR  499
 
·   Economic Affairs, Communications and Informatics Committee
 
Two meetings of the Economics Affairs, Communications and Informatics Committee took place in 2003: on 20 – 21 June in Klaipėda, Lithuania, and on 16 – 17 October in Tallinn, Estonia.
                        The total amount of funds allocated for Economics Affairs, Communications and Informatics Committee meetings was EUR 8,877, and EUR 6,658 was actually spent. Expenditures include contract work of interpreters, renting of premises and technical equipment, transport and hotel, accommodation expenses, informative materials, representation, organizational and other expenses.
Balance: EUR 2,219.
 
·   Environmental  Protection and Energy Committee
The meeting of the Environmental Protection and Energy Committee took place on 22 – 23 May in  Tallinn, Estonia.
The total amount of funds allocated for the Environmental Protection and Energy Committee meeting was EUR 6,051, and  EUR 3,110 was actually spent. Expenditures include contract work of interpreters, renting of premises and technical equipment, transport, accommodation expenses, informative materials, representation, organizational  and other expenses.
Balance: EUR 2,941.
 
·   Budget and Audit Committee
Two meetings  of the Budget and Audit Committee took place in 2003: on 6 –7 February in Riga, Latvia, and on 25 –26 September in Panevėžys, Lithuania.
                        The total amount of funds allocated for Budget and Audit Committee meetings was EUR 3,205, and  EUR 3,183 was actually spent. Expenditures include contract work of interpreters, renting of premises and technical equipment, accommodation expenses, informative materials, representation, organizational  and other expenses.
Balance: EUR 22
 
·   Drafting Committee
The meeting of the Drafting Committee took place on 6 – 7 November in Vilnius, Lithuania.       
                        The total amount of funds allocated for Drafting Committee meeting was EUR 1,812, and EUR 1,373* was actually spent. Expenditures include accommodation expenses, informative materials, representation, organizational  and other expenses.
Balance: EUR 439
 
* including the outstanding sum of  EUR 308, which was paid in January 2004.
 
·   Unplanned committee meetings
Three unplanned   committee meetings took place in 2003:
·    Meeting for planning activities of the joint BA-NC committees, on 27-28 August in Copenhagen, Denmark;
·    Joint meeting of the BA Social Affairs Committee and BA Women’s Group, on 28-29 September in Riga, Latvia;
·    Joint meeting of the working group of the BA Education, Science and Culture Committee and the NC Culture, Education and Training Committee on 28-29 September in Riga, Latvia.
The total amount of funds allocated for unplanned committee meetings was EUR 3,585, and EUR 4,115* was actually spent. Expenditures include contract work of interpreters, accommodation expenses, informative materials, representation, organizational and other expenses.
Balance: –– EUR 530
 
* including the outstanding sum of  EUR 708, which was paid in January 2004.
 
 
Total expenses planned for the meetings of the committees of the Baltic Assembly comprise EUR 40,457. The total amount of expenditures for committee meetings in 2003 was EUR 33,606. 
Balance: EUR 6,851
 
 
Baltic Assembly Seminars, Conferences and Other Events
 
The following conferences and seminars took place from January to December of 2003:
 
·   The 4th Joint Meeting of the Nordic Council and the Baltic Assembly, 27 – 29 April in Lund, Sweden:
For planning and organising the 4th Joint Meeting of the Nordic Council and the Baltic Assembly, the following meetings took place:
·    Meeting of the Secretariat of the Baltic Assembly and the Nordic Council, 20 January in Stockholm, Sweden;
·    Meeting of the Secretariat of the Baltic Assembly, 31 January in Vilnius, Lithuania;
·    Meeting of the Secretariat of the Baltic Assembly, 24-25 February in Vilnius, Lithuania.
During the 4th Joint Meeting of the Nordic Council and the Baltic Assembly, the following meetings were held:
·    Meeting of the Presidium of the Baltic Assembly;
·    Meetings of the committees of the Baltic Assembly;
·    Meetings of the party groups of the Baltic Assembly;
·    Meeting of the Presidiums of the Nordic Council and the Baltic Assembly;
·    Joint meetings of the committees of the Nordic Council and the Baltic Assembly;
·    Meetings of the party groups of the Nordic Council and the Baltic Assembly.
 
The total amount of funds allocated for the 4th Joint Meeting of the Nordic Council and the Baltic Assembly was EUR 43,000, and  EUR 43,000 was actually spent. Expenditures include contract work and taxes; transport and hotel expenses; renting of premises and technical equipment; accommodation and representation expenses, informative materials and bulletins; Baltic Assembly’s participation fee (EUR 19,666).
 
·   Seminar of the BA Education, Science and Culture Committee, with the participation of the BICC Culture, Education and Public Health Committee
The seminar of the BA Education, Science and Culture Committee, with the participation of the BICC Culture, Education and Public Health Committee, took place from 29 May to 1 June in Klaipėda, Neringa, Palanga and Šiauliai, Lithuania.
The total amount of funds allocated for the meeting of the BA Education, Science and Culture Committee, with the participation of the BICC Culture, Education and Public Health Committee, was EUR 17,732, and  EUR 17,634 was actually spent. For planning the seminar, a meeting of the working group was organized. Expenditures include contract work, accommodation expenses, informative materials, transport, renting of premises and technical equipment, representation, organizational  and other expenses.
Balance: EUR 98
 
·   Meeting of the working group of the Baltic Assembly and the Baltic Council of Ministers
The meeting of the Presidium of the Baltic Assembly with the Ministers of Foreign Affairs of the Baltic States (“Co-operation Council”) took place on 9 June in Vilnius, Lithuania.
                        The total amount of funds allocated for the meeting of the working group of the Baltic Assembly and the Baltic Council of Ministers was EUR 3,000, and EUR 2,911 was actually spent. Expenditures include contract work, accommodation expenses, informative materials, representation, organizational  and other expenses.
Balance: EUR 89
 
·   Other activities:
 
Homepage of the Baltic Assembly
The total amount of funds allocated for the Baltic Assembly’s homepage in 2003 was EUR 5,450, and  EUR 5,397 was actually spent for ensuring the functioning of the homepage, as well as for elaborating and updating the information on the homepage and improving its content and design.
Balance: EUR 53
 
Newsletter of the Baltic Assembly
The total amount of funds allocated for the Baltic Assembly Newsletter in 2003 was EUR 3,300, and EUR 3,285* was actually spent. Expenditures include costs of the photos, translation and editing, preparing the lay-out, as well as printing the BA Newsletter.
Balance: EUR 15
 
*including the outstanding sum of  EUR 708, which was paid in January 2004.
 
Information booklets and fact sheets on the Baltic Assembly
The total amount of funds allocated for Baltic Assembly information booklets and fact sheets in 2003 was EUR 3,566, and EUR 3,550 was actually spent. Expenditures include costs of preparing the lay-outs, printing costs, translation and editing of the texts.
Balance: EUR 16
 
The total amount of funds allocated for seminars, conferences and other events in 2003 was EUR 76,048, and EUR 75,777 was actually spent.
Balance: EUR 271
 
 
 
Baltic Assembly Prizes FOR Literature, the Arts and Science
and Publishing of the Baltic Assembly Prize winners’ books
 
·   Baltic Assembly Prizes
 
The Baltic Assembly Prize awards ceremony took place on 27 November 2003. Total expenditures related to the Baltic Assembly Prizes amounted to EUR 39,398* (planned EUR 39,334). Expenditures include the amounts for prize winners in literature, the arts and science; expenses for Jury Committee meetings; producing of statuettes; premiums for the concert director, artists and jury members; travel and hotel expenses, advertising expenses, as well as expenses for renting of premises.
 
* including the outstanding sum of  EUR 2,068, which was paid in January 2004. 
 
·   Baltic Assembly publishing activities
 
The total amount of expenditures related to BA publishing activities in 2003 was EUR 16,800, and EUR 16,533* was actually spent. Expenditures include:
·    advertisements;
·    accommodation and representation expenses;
·    publishing activities:
publishing of the book Selected Poetry by S.Geda;
Publishing of the novel “Paigallend” by J.Kross;
Publishing of the book CARMINA MINORA by J. Marcinkevičius.
*including the outstanding sum of  EUR 2,500, which will be paid in 2004. 
 
Total expenses planned for the Baltic Assembly Prizes for Literature, the Arts and Science and for publishing the Baltic Assembly Prize winners’ books comprise EUR 56,134. The total expenditures in 2003  amounted to  EUR 55,931.
Balance: EUR 203
 
Baltic Assembly Secretariat
 
In 2003 expenses of the Baltic Assembly Secretariat amounted to EUR 73,046*  (planned EUR 73,142).
Expenditures include:
1)   salaries (net): EUR 22,933;
2)   employer’s state social insurance payment; employee’s income tax payment and  employee’s state social insurance payment: EUR 18,734;
3)   travel and hotel expenses: EUR 3,493;
4)   office and equipment expenses: EUR 25,884:
·    office rent: EUR 11,058
·    communication expenses: EUR 6,190
·    office supplies:  EUR 2,988
·    information sources (BNS, NAIS, The Baltic Times, Diena): EUR 3,004
·    services used (security, office cleaning, phytosanitary services, repairs): EUR 2,644
5) representation and other expenses: EUR 1,972.
Balance: EUR 96
 
* including the outstanding sum of  EUR 7,690, which was paid in January 2004. 
 
Unplanned expenses
 
The 2003 budget included EUR 7,747 for unplanned expenses, and EUR 7,720 was actually spent. From this sum EUR 5,559 was spent for covering the 2003 budget deficit; the remaining amount was used for covering expenses related to changes in currency exchange rates and for commission fees for money transfers.
Balance: EUR 27
SUMMARY