Key Benefits:
DECISION
On the Baltic Assembly Budget for 2005
The Baltic Assembly approves its budget for the year 2005 in the amount of EUR 300,260 in accordance with the attached Baltic Assembly budget appropriations.
According to Article 49, paragraph 4, of the Baltic Assembly Statutes, the expenses necessary for ensuring the activities of the Baltic Assembly shall be shared equally by the parliaments of Estonia, Latvia and Lithuania.
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President of the Baltic Assembly
Jānis REIRS Republic of Latvia
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Vice President of the Baltic Assembly
Andres TAIMLA Republic of Estonia |
Vice President of the Baltic Assembly
Valerijus Simulik Republic of Lithuania
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Presidium of the Baltic Assembly
Budget and Audit Committee of the Baltic Assembly
Secretariat of the Baltic Assembly
EXPLANATION
The draft budget of the Baltic Assembly for the year 2005 is planned in accordance with the preliminary working plan of the Baltic Assembly for the year 2005 and decision of the Presidium of the Baltic Assembly on Future Activities of the Baltic Asssembly, proposals on future activities of the Baltic Assembly as, well as on the assumption that the expected income from membership fees of the national states will be EUR 100,087
The draft budget of the Baltic Assembly for the year 2005 is broken down into the following parts:
4. Seminars, conferences and other events;
7. Unplanned expenses.
Estimates of the budget of the Baltic Assembly for the above activities are broken down into the following categories:
Session of the Baltic Assembly and the Baltic Council
The Session of the Baltic Assembly and the Baltic Council will be held in Tallinn, Estonia.
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During the Session of the Baltic Assembly and the Baltic Council, the following meetings will be held:
· Meeting of the Presidium of the Baltic Assembly;
· Meetings of the Committees of the Baltic Assembly;
· Meetings with the representatives of the Baltic Council of Ministers;
· Meeting of the Baltic Assembly Presidium with the chairpersons and deputy chairpersons of the Baltic Assembly committees;
· Meetings with the representatives of the Nordic Council and the Benelux Interparliamentary Consultative Council;
· Meetings of the party groups of the Baltic Assembly.
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Total expenses planned for the Session of the Baltic Assembly and the Baltic Council amount to EUR 37,213. The following expense categories are budgeted for the Session of the Baltic Assembly and the Baltic Council:
1. Salaries, contract work, premiums (tax included) include premiums for the staff and contract work for companies. Total: EUR 7,695;
2. Travel and hotel expenses include travel and accommodation costs of invited guests and experts. Total: EUR 256;
3. Information expenses include copying of materials, purchase of folders and pens for participants, informative materials. Total: EUR 6,325;
4. Accommodation (catering) expenses include coffee breaks, lunches, dinners, and receptions. Total: EUR 8,825;
5. Rent and lease include rental of equipment for ensuring the work of the Session. Total: EUR 10,018;
Meetings of the Presidium of the Baltic Assembly
It is planned that 5 planned meetings and 2 unplanned meetings of the Presidium of the Baltic Assembly will take place:
· Meeting of the Presidium of the Baltic Assembly
Participants: 12
Time and venue: 20 – 21 January, Tallinn (Estonia);
· Meeting of the Presidium of the Baltic Assembly
Participants: 12
Time and venue: 17 – 18 March, Hague (the Netherlands);
· Meeting of the Presidium of the Baltic Assembly
Participants: 12
Time and venue: 27 - 28 June, Hague (the Netherlands);
· Meeting of the Presidium of the Baltic Assembly
Participants: 12
Time and venue: 28 – 30 August, Vilnius (Lithuania);
· Meeting of the Presidium of the Baltic Assembly
Participants: 12
Time and venue: 25 – 27 October, Reykjavik (Iceland).
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Total expenses planned for the meetings of the Presidium of the Baltic Assembly amount to EUR 11,993. The following expense categories are budgeted for the meetings of the Presidium of the Baltic Assembly:
1. Salaries, contract work, premiums (tax included) include contract work for interpreters. Total: EUR 812;
2. Information expenses include copying and binding of materials, costs of participants’ packets and informative materials. Total: EUR 1,050;
4. Rent and lease include rental of equipment for ensuring the work of the Presidium meetings. Total: EUR 660;
Meetings of the Committees of the Baltic Assembly
Six meetings of the standing committees, two meetings of the Budget and Audit Committee, five meetings of the Baltic Assembly – Nordic Council working groups, two unplanned meetings of the committees, as well as three ad hoc committees meetings, are planned for 2005.
Economic Affairs, Communications and Informatics Committee
· Meeting of the Economic Affairs, Communications and Informatics Committee
Participants: 20
Time and venue: 17 - 18 February, Estonia
Expense categories: contract work for interpreters, accommodation (catering), informative materials, travel and hotel for experts, representation and related expenses.
Total expenses planned for the Economic Affairs, Commications and Informatics Committee meeting are EUR 2,822.
Budget and Audit Committee
· Meeting of the Budget and Audit Committee
Participants: 15
Time and venue: 3 - 4 February, Pärnu or Tallinn (Estonia).
Expense categories: contract work for interpreters, accommodation (catering), informative materials, rental of premises and equipment, representation and related expenses.
Total expenses planned for the Budget and Audit Committee meeting are EUR 2,456.
· Meeting of the Budget and Audit Committee
Participants: 15
Time and venue: 22 – 23 September, Riga (Latvia)
Expense categories: contract work for interpreters, accommodation (catering), informative material, representation and related expenses.
Total expenses planned for the Budget and Audit Committee meeting are EUR 2,006.
Total expenses planned for both Budget and Audit Committee meetings are EUR 4,462.
Meetings of the Environmental Protection and Energy Committee
Participants: 20
Time and venue: 19 – 20 May, Latvia
Expense categories: contract work for interpreters, rental of premises and technical equipment, travel and hotel for experts, accommodation (catering), informative materials, representation and related expenses.
Total expenses planned for the Environmental Protection and Energy Committee meeting are EUR 3,272.
Social Affairs Committee
· Meeting of the Social Affairs Committee
Participants: 20
Time and venue: 2 – 3 June, Nida (Lithuania)
Expense categories: contract work for interpreters, rental of premises and technical equipment, accommodation (catering), travel and hotel for experts, informative materials, representation and related expenses.
Total expenses planned for the Social Affairs Committee meeting are EUR 3,147
· Meeting of the Social Affairs Committee
Participants: 20
Time and venue: 13 – 14 October, Latvia
Expense categories: contract work for interpreters, rental of premises and technical equipment, travel and hotel for experts, accommodation (catering), informative materials, representation and related expenses.
Total expenses planned for the Social Affairs Committee meeting are EUR 3,147.
Total expenses planned for the both Social Affairs Committee meetings are EUR 6,294.
Legal Committee
o Meeting of the Legal Committee
Participants: 20
Time and venue: 26 – 27 May, Palanga (Lithuania)
Expense categories: contract work for interpreters, rental of premises and technical equipment, accommodation (catering), travel and hotel for experts, informative materials, representation and related expenses.
Total expenses planned for the Legal Committee meeting are EUR 2,893.
o Meeting of the Legal Committee (miniseminar)
Participants: 30
Time and venue: 15 – 16 September, Latvia
Expense categories: contract work for interpreters, rental of premises and technical equipment, accommodation (catering), travel and hotel for experts, informative materials, representation and related expenses.
Total expenses planned for the Legal Committee meeting are EUR 4,967.
Total expenses planned for both Legal Committee meetings are EUR 7,860.
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Joint Baltic Assembly and Nordic Council working groups
It is planned that five meetings of the BA-NC working groups will be organised during next year. Total expenses planned for organising of these meetings are EUR 6,500, which includes the following expense categories: contract work for interpreters, information expenses, accommodation expenses, rent and lease, travel and hotel expenses, representation and related expenses.
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Ad hoc committeesand unplanned committee meetings
Total expenses planned for organising of ad hoc committees and two unplanned committee meetings are EUR 9,302, which includes the following expense categories: contract work for interpreters, information expenses, accommodation expenses, rent and lease, travel and hotel expenses, representation and related expenses.
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Total expenses planned for Baltic Assembly committee meetings are EUR 40,512. The following expense categories are budgeted for the BA committee meetings:
1. Salaries, contract work, premiums and taxes include translation of materials, interpretation at meetings, editorial services and other necessary services. Total: EUR 4,564.
3. Information expenses include copying of materials, purchase of folders and pens for participants, informative materials. Total: EUR 1,520.
4. Accommodation (catering) expenses include coffee breaks, lunches, dinners, and receptions. Total: EUR 10,986.
6. Representation and related expenses include purchase of souvenirs, decorating the premises, preparation and organization of meetings, excursions for guests, as well as unplanned expenses. Total: EUR 2,800.
5th Joint Meeting of the Baltic Assembly and the Nordic Council
5th Joint Meeting of the Baltic Assembly and the Nordic Council will be held on 27-29 April, 2005 in Pärnu (Estonia). It is planned that all members of the Baltic Assembly and the Nordic Council will take part in it.
Participants – 290, 3-day meeting.
For planning and organising of the 5th Joint Meeting of the Baltic Assembly and the Nordic Council, the following meetings will be organised:
· Two joint meetings of the Secretariats of the Baltic Assembly and the Nordic Council
Participants - 10
Time and venue: 10-11 February, Estonia, and 24-25 April, Pärnu (Estonia)
· Working group for planning of the 5th Joint Meeting
Participants - 15
Time and venue: 3 - 4 March, Riga (Latvia)
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During the 5th Joint Meeting of the Baltic Assembly and the Nordic Council, the following meetings will be held:
· Meeting of the Presidium of the Baltic Assembly;
· Meetings of the Committees of the Baltic Assembly;
· Meetings of the party groups of the Baltic Assembly;
· Joint Meetings of the Presidiums of the Baltic Assembly and the Nordic Council;
· Joint Meetings of the Committees of the Baltic Assembly and the Nordic Council;
· Meetings of the party groups of the Baltic Assembly and the Nordic Council
Total expenses planned for the 5th Joint Meeting of the Baltic Assembly and the Nordic Council comprise EUR 50,000, which includes the following categories: contract work for interpreters and editors, rental of premises and technical equipment, accommodation (catering), travel and hotel for guest and experts, informative materials, representation and related expenses.
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The seminar of the BA Education, Science and Culture Committee
The seminar of the BA Education, Science and Culture Committee will take place on 17 – 19 June, Estonia. Forty-five participants are expected.The total amount for this event is EUR 12,080.
The following expense categories are budgeted for the seminar of the BA Education, Science and Culture Committee:
1. Salaries, contract work, premiums and taxes include translation of materials, interpretation at meetings, editorial services and other necessary services. Total: EUR 1,300.
3. Information expenses include copying of materials, purchase of folders and pens for participants, informative materials. Total: EUR 340.
4. Accommodation (catering) expenses include coffee breaks, lunches, dinners, and receptions. Total: EUR 6,900.
The miniseminarof the Economic Affairs,
Communications and Informatics Committee
The miniseminar of the Economic Affairs, Communications and Informatics Committeewill take place in Estonia, on 6 - 7 October. It is expexted that 30 participants will attend this event.
Total expenses planned for the miniseminar are EUR 7,403, which includes the following categories: contract work for interpreters and editors, rental of premises and technical equipment, accommodation (catering), travel and hotel for guest and experts, informative materials, representation and related expenses.
· other events
The Standing Committee of the Baltic Sea Parliamentary Conference
Total expenses planned for the activities related to the activities of the BSPC Standing Committee are EUR 5,011, which includes organising of the BSPC Secretariat meetings, travel and hotel, accommodation, rental of premises.
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Homepage of the Baltic Assembly
It is planned to maintain, update and upgrade the homepage of the Baltic Assembly. Expenses for maintaining the homepage of the Baltic Assembly include the following categories:
· Ensuring the functionality of the homepage of the Baltic Assembly;
· Updating the information on the homepage of the Baltic Assembly;
· Upgrading the content and design of the homepage of the Baltic Assembly.
Total expenses planned for the homepage of the Baltic Assembly are EUR 5,350.
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Newsletter of the Baltic Assembly
It is planned to publish the Newsletter of the Baltic Assembly. Expenses for the Newsletter of the Baltic Assembly include the following categories:
· Translation and editing texts for the Newsletter;
· Preparing layouts of the Newsletter;
· Costs of photos for the Newsletter;
· Printing the Newsletter.
Total expenses planned for the Newsletter of the Baltic Assembly are EUR 2,000.
Information booklets and fact sheets of the Baltic Assembly
It is planned to prepare information booklets and fact sheets of the Baltic Assembly about activities of the Baltic Assembly. Expenses for the information materials of the Baltic Assembly include the following categories:
· Translation and editing texts for the BA information booklets and fact sheets;
· Preparing layouts of the BA information booklets and fact sheets;
· Printing BA information booklets and fact sheets.
Total expenses planned for the information booklets and fact sheets are EUR 4,750.
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Baltic Assembly Medals
It is planned to award Baltic Assembly medals for upholding the unity and co-operation of the Baltic States. Total: EUR 1,800.
Baltic Assembly Prizes for Literature, the Arts and Science
The Baltic Assembly awards its prizes annually.
It is planned to organise the following meetings of the judging committees:
· Meetings of the National Judging Committees (6 one-day meetings);
· Meeting of the Joint Judging Committee (two-day meeting).
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Total expenses planned for the Baltic Assembly Prizes for Literature, the Arts and Science are EUR 43,250. The following expense categories are budgeted for the Baltic Assembly Prizes for Literature, the Arts and Science:
1. Salaries and contract work (tax included) include contract work and relevant tax payments to jury members, translators, as well as concert director and invited artists. Total: EUR 8,352.
2. Travel expenses include travel and accommodation costs for members of the Joint Judging Committee and Baltic Assembly Prize winners. Total: EUR 2,950.
3. Information expenses include printing costs of other necessary materials, as well as advertising. Total: EUR 500.
4. Accommodation expenses include accommodation of the Joint Judging Committee and reception costs. Total: EUR 6,220.
5. Rent and lease include rental of premises and equipment for the BA Prize Awards Ceremony. Total: EUR 2,230.
6. Representation and related expenses include purchase of souvenirs, decorating the premises, preparation and organization of meetings, as well as unplanned expenses. Total: EUR 1,998.
Secretariat of the Baltic Assembly
The total amount of the expenses for the Secretariat of the Baltic Assembly is EUR 75,895. The following expense categories are budgeted for the Secretariat of the Baltic Assembly:
1. Salaries and taxes include salaries for the staff of the BA Secretariat.
It is planned to allocate EUR 42,697 for salaries of the BA staff.
1.1. Salaries for the staff of the Secretariat of the Baltic Assembly amount to EUR 34,408 *:
* Employees’ state social insurance payments in the amount of 9% and personal income tax in the amount of 25% are included in the salaries.
2. Travel and hotel expenses
The total sum planned for travel expenses of the staff of the BA Secretariat is EUR 3,300.
3. Office equipment and office expenses
The total sum planned for office equipment and office expenses is EUR 25,447. The following expense categories are planned:
4. Representation and related expenses
This category includes representation expenses, reception of guests, meetings with the Secretariats of the Baltic Assembly, the Baltic Council of Ministers, the Nordic Council and the Benelux Interparliamentary Consultative Council, souvenirs, as well as miscellaneous expenses.
The total amount of this category is EUR 4,451
