Decision on the Baltic Assembly Budget Report for 2004


Published: 0000-00-00

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DECISION
 
ON THE BALTIC ASSEMBLY BUDGET REPORT FOR 2004
 
 
 
The Session of the Baltic Assembly approves the Baltic Assembly Budget Report for the year 2004 in accordance with the attached Baltic Assembly Budget adjustments.
 
 
 
 
President of the Baltic Assembly       Andres TAIMLA Republic of Estonia
Vice President of the Baltic Assembly     Valerijus SIMULIK Republic of Lithuania
Vice President of the Baltic Assembly     Aigars PĒTERSONS   Republic of Latvia
 
 
 
Tallinn, 26 November 2005
 
 
 
 
 
 
 
 
Baltic Assembly
 
 
 
 
 
Budget Report 2004
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
I. Budget Income in 2004
 
 
Source of BA budget in 2004:
·   Membership fees from Estonia, Latvia and Lithuania in 2004
·   Amount of savings
 
 
***
 
Membership fees transferred INto the Baltic Assembly’S account by 31.12.2004, EUR
 
According to the budget of the Baltic Assembly for the year 2004, the membership fees from the parliaments of the Republic of Estonia, the Republic of Latvia and the Republic of Lithuania amounted to EUR 97,976.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
***
 
 
 
AMOUNT OF SAVINGS
 
 
 
Budget 2003 savings of EUR 10,169 were included in the Budget 2004. Members of the Presidium decided to reserve EUR 10,169 for the organizing of the trilateral conference of the Nordic Council, the Baltic Assembly and the Benelux Interparliamentary Consultative Council on energy policy.
 
 
 
II. Budget Expenditures in 2004
 
Summary of the Baltic Assembly Expenditures
as of 31.12.2004, EUR
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Baltic Assembly Sessions
 
 
The 23rd Session of the Baltic Assembly and the 10th Baltic Council took place on 17 –19 December 2004 in the Saeima, Riga, Latvia.
 
During the Session of the Baltic Assembly and the Baltic Council, the following meetings were held:
 
·    Meeting of the Presidium of the Baltic Assembly;
·    Meetings of the committees of the Baltic Assembly;
·    Meetings of the party groups of the Baltic Assembly;
·    Meeting with the representatives of the Baltic Council of Ministers;
·    Meeting of the Baltic Assembly Presidium with the chairpersons and deputy chairpersons of the Baltic Assembly committees;
·    Meeting with the representatives of the Nordic Council.
 
Total expenditures related to these events amounted to EUR 32,958*, (planned EUR 32,958), which included accommodation costs, premiums, translation costs, travel costs, organizational costs, producing souvenirs, preparation of informative materials.
 
* Including the outstanding sum of EUR 11,979, which was paid in 2005.
 
 
Baltic Assembly Presidium Meetings
 
Seven Baltic Assembly Presidium meetings took place from January to December of 2004:
·    Presidium meeting in Riga, 22 - 23 January;
·    Presidium meeting in Brussels, 17 - 20 March;
·    Presidium meeting in Riga, 2 – 3 April;
·    Presidium meeting in Riga, 25 - 26 June;
·    Presidium meeting in Riga, 25 August;
·    Presidium meetings in Stockholm: 1 - 3 November;
·    Presidium meetings in Brussels, 3 - 4 December.
 
The total amount of funds allocated for meetings of the Presidium was EUR 6, 712, and EUR 5, 208 was actually spent. Expenditures include accommodation costs, rent of premises, preparation of informative materials, representation and organizational costs.
Balance:  EUR 1,504 
 
 
 
Baltic Assembly Committee Meetings
 
 
 
Three meetings of the standing committees, two meetings of the Budget and Audit Committee, five meetings of the BA - NC working groups and one Joint meeting of the Economic Affairs, Communications and Informatics Committee, BA Environment Protection and Energy Committee and NC Environment and Natural Resources Committee, as well as one unplanned meeting and three Ad hoc committees meetings took place from January to December of 2004:
 
·   Budget and Audit Committee
 
Two meetings of the Budget and Audit Committee took place in 2004: on 5 - 6 February in Cēsis, Latvia, and on 24 - 25 September in Riga, Latvia.
 
The total amount of funds allocated for Budget and Audit Committee meetings was EUR 3,360, and EUR 3,031 was actually spent. Expenditures include contract work of interpreters, rent of premises, accommodation expenses, informative materials, organizational and other expenses.
Balance: EUR 329
 
 
·   Social Affairs Committee
 
Meeting of the Social Affairs Committee took place on 26 - 27 February in Tartu, Estonia.
 
The total amount of funds allocated for the Social Affairs Committee meeting was EUR 4,340, and EUR 3,015 was actually spent. Expenditures include contract work of interpreters, transport, rent of premises and technical equipment, accommodation expenses, organizational and other expenses.
Balance: EUR  1,325
 
·   Education, Science and Culture Committee
 
Meeting of the Education, Science and Culture Committee took place on 4 - 5 March in Vilnius, Lithuania.
 
The total amount of funds allocated for the Education, Science and Culture Committee meeting was EUR 5,920, and EUR 2,544was actually spent. Expenditures include contract work of interpreters, accommodation expenses, organizational and other expenses.
Balance: EUR  3,376
 
·   Environmental Protection and Energy Committee
 
Meeting of the Environmental Protection and Energy Committee took place on 9 – 11 September in Narva, Estonia.
 
The total amount of funds allocated for the Environmental Protection and Energy Committee meeting was EUR 4,289, and EUR 2,461, was actually spent. Expenditures include contract work of interpreters, transport, accommodation expenses, informative materials, organizational  and other expenses.
Balance: EUR 1,828
 
Joint meetings of the committees
Joint meeting of the Economic Affairs, Communications and Informatics Committee, BA Environment Protection and Energy Committee and NC Environment and Natural Resources Committee took place on 12-13 February in Riga, Latvia.
 
The total amount of funds allocated for the Joint meeting was EUR 3,272, and EUR 2,948was actually spent. Expenditures include contract work of interpreters, transport and hotel, organizational and other expenses.
Balance: EUR  324
 
Joint working groups of the Baltic Assembly and the Nordic Council
 
Five meetings of the BA - NC joint working groups took place from January to December of 2004:
·    Meeting of the BA – NC joint working group on education quality and joint meeting of the BA Legal Committee and the NC Citizens’ and Consumer Committee in Iceland, 30 January - 4 February;
·    Meeting of the BA - NC Presidents in Stockholm, 25 - 26 May;
·    Conference of the Nordic Council of Ministers on labour market in Stockholm, 31 August - 1 September;
·    Seminar on the NC Citizens’ and Consumer Rights Committee on fight against organised crime meeting in Marienhamn, 20-21 September;
·    Meeting of the BA – NC working group on education quality in Riga, 18 December.
 
The total amount of funds allocated for joint working groups of the Baltic Assembly and the Nordic Council was EUR 11,800, and EUR 9,604* was actually spent. Expenditures include contractworks for interpreters, accommodation costs, travel and hotel expenses, organizational costs and other expenses.
Balance:  EUR 2,196
 
*Including the outstanding sum of EUR 215, which was paid in 2005.
 
Ad hoc committees and unplanned committees’ meetings
 
Three meetings of the ad hoc committees and one meeting of the unplanned committee took place in 2004:
·      Joint meeting of the Security and Foreign Affairs and Legal Committee on 1 - 2 April in Jūrmala, Latvia;
·    Joint Meeting of the Presidium, Security and Foreign Affairs Committee and the Legal Committee on 29 - 30 April in Riga, Latvia;
·    Joint Meeting of the Presidium, Security and Foreign Affairs Committee and the Legal Committee on 15 - 16 May in Riga, Latvia;
·    Legal Committee meeting on 24 - 25 August, in Riga, Latvia.
 
The total amount of funds allocated for ad hoc committees and unplanned committee meetings was EUR 3,500, and EUR 3,167 was actually spent. Expenditures include contract works for interpreters, accommodation expenses, information materials, organisational and other expenses.
Balance:  EUR 333
 
 
 
 
***
 
Total expenses planned for the meetings of the committees of the Baltic Assembly comprise EUR 41,971. The total amount of expenditures for the meetings of the committees in 2004 was EUR 29,349. 
Balance: EUR 12,622
 
 
Baltic Assembly Seminars, Conferences
and Other Events
 
The following conferences and seminars took place from January to December of 2004:
 
·        Round Table Discussions on Co-operation of the Baltic States within the European Union
 
Round Table Discussions on Co-operation of the Baltic States within the European Union took place on 22 - 23 January in Riga, Latvia.
 
The total amount of funds allocated for the Round Table was EUR 9,762, and EUR 9,762 was actually spent, and extra EUR 2,000 were taken from the item “Parliamentary Programme”, and EUR 1,955 were taken from the item “ BA-NC Committee working group”.
Expenditures include contract work and taxes, accommodation expenses, information materials, travel and hotel expenses, rent of premises and technical equipment, organisational and other expenses.
 
·        Participation of the Baltic Assembly delegation in the Conference of the Benelux Interparliamentary Consultative Council 2004 “Conference on Ports
 
Conference of the Benelux Interparliamentary Consultative Council 2004 “Conference on Ports” took place on 23 - 24 April in Liège.
 
Total amount of EUR 294 was actually spent. Expenditures include information materials, organisational and other expenses.
 
·   Summer Seminar of the BA Education, Science and Culture Committee, with the participation of the BICC Culture, Education and Public Health Committee
 
Seminar of the BA Education, Science and Culture Committee, with the participation of the BICC Culture, Education and Public Health Committee, took place on 27 - 29 May in Daugavpils, Latvia.
 
Total amount of funds allocated for the summer seminar of the BA Education, Science and Culture Committee with the participation of the BICC Culture, Education and Public Health Committee, was EUR 10,467 and EUR 10,473, was actually spent, and an extra EUR 500 was taken from the item “Parliamentary Programme”. For planning the seminar, a meeting of the working group was organised. Expenditures include contract work and taxes, accommodation expenses, information materials, transport, rent of premises and technical equipment, organisational and other expenses.
Balance: EUR 6
 
·   Baltic Assembly Theme Conference
 
The Baltic Assembly Theme Conference took place on 17 – 18 June in Liepāja, Latvia.
 
Total amount of funds allocated for the Theme Conference was EUR 18,534, and EUR 18,502 was actually spent and an extra EUR 1,000 was taken from the item “Parliamentary Programme”. For planning the seminar, a meeting of the Secretariat of the Baltic Assembly was organised. Expenditures include contract work and taxes, accommodation expenses, information materials, transport, renting of premises and technical equipment, organisational and other expenses.
Balance: EUR 32
 
 
·   The NC – BA - BICC Trilateral Conference
 
The NC – BA - BICC Trilateral Conference took place on 9 -12 December in Oslo.
 
Total amount of funds allocated for the trilateral conference was EUR 12,950 and savings of the Budget 2003 of EUR 10,169, and EUR 16,364* was actually spent. Expenditures include contract work and taxes; transport and hotel expenses; organisational expenses, information materials.
Balance: EUR 6,755
 
*Including the outstanding sum of EUR 7,766, which was paid in 2005.
 
 
·    Other events:
BSPC Standing Committee
 
The following meetings of the BSPC Standing Committee and took place from January to December of 2004:
·    BSPC Secretariat’s meeting in Riga, 25 - 26 January;
·    BSPC Standing Committee in Tallinn, 8 – 9 February;
·    BSPC Secretariat’s meeting in Stockholm, 5 April;
·    BSPC Standing Committee meeting in Oslo, 25 – 26 April;
·    BSPC Secretariat’s meeting in Copenhagen, 6 – 7 June;
·    BSPC Standing Committee meeting in Gothenburg, 30 June – 2 July;
·    13th BSPC in Bergen, 29 – 30 August;
·    BSPC Seminar in Druskininkai, 27 - 28 June;
·    BSPC Secretariat’s meeting in Copenhagen, 15 September;
·    BSPC Standing Committee meeting in Krakow, 2 – 5 October;
·    BSPC Secretariat’s meeting in Berlin, 7 – 8 November.
 
Total amount of funds allocated for BSPC Standing Committees meetings was EUR 4,700, and EUR 4,934 was actually spent. Expenditures include accommodation expenses, information expenses, travel and hotel expenses, and organisational costs.
Balance: –– EUR  234
 
***
 
 
Homepage of the Baltic Assembly
 
The total amount of funds allocated for the Baltic Assembly’s homepage in 2004 was EUR 5,350, and EUR 4,086* was actually spent for ensuring the functioning of the homepage, as well as for elaborating and updating the information on the homepage and improving its content and design.
Balance: EUR 1,264
 
*Including the outstanding sum of EUR 621, which was paid in 2005.
 
***
 
Newsletter of the Baltic Assembly
 
The total amount of funds allocated for the Baltic Assembly Newsletter in 2004 was EUR 2,000, and EUR 1,563* was actually spent. Expenditures include costs of the photos, translation and editing, preparing the layout, as well as printing the BA Newsletter.
Balance: EUR 437
 
*Including the outstanding sum of EUR 963, which was paid in 2005.
 
***
 
Information booklets and fact sheets on the Baltic Assembly
 
The total amount of funds allocated for Baltic Assembly information booklets in 2004 was EUR 4,750, and EUR 2,856* was actually spent. Expenditures include costs of preparing the layouts, printing costs, translation and editing of the texts.
Balance: EUR 1,894
 
*Including the outstanding sum of EUR 985, which was paid in 2005.
 
***
Baltic Assembly Medals
The total amount of funds allocated for producing of Baltic Assembly Medals in 2004 was EUR 1,710, and EUR 1,698 was actually spent.
Balance: EUR 12
 
***
 
The total amount of funds allocated for seminars, conferences and other events in 2004 was EUR 87,898, and EUR 72,328 was actually spent.
Balance: EUR 15, 661
 
 
Baltic Assembly Prizes
 
FOR Literature, the Arts and Science
 
and Publishing books
 
of the Baltic Assembly Prize winners
 
 
·   Baltic Assembly Prizes
 
The Baltic Assembly Prize award ceremony took place on 17 December 2004. Total expenditures related to the Baltic Assembly Prizes amounted to EUR 39,599* (planned EUR 39,872). Expenditures include the awards for prize winners in literature, the arts and science; expenses of Jury Committee meetings; producing of statuettes; premiums for the concert director, artists and jury members; travel and hotel expenses, advertising expenses, as well as expenses for renting premises; and accommodation expenses.
Balance: EUR 273
 
 
* Including the outstanding sum of EUR 1.523, which was paid in 2005. 
 
·   Baltic Assembly publishing activities
 
The total amount of expenditures related to BA publishing activities in 2004 was EUR 16,600, and EUR 15,452* was actually spent. Expenditures include:
·    Advertisements;
·    Accommodation and representation expenses;
·    Publishing the collection of poems Lyrika by Jānis Rokpelnis;
·    Publishing of the novel Balandžio plastejime by Vytautas Bubnys;
·    Publishing of the poem Carmina minora by Justinas Marcinkevičius.
*Including the outstanding sum of EUR 7,500, which will be paid in 2005. 
 
Balance: EUR 1,148
 
***
Total expenses planned for the Baltic Assembly Prizes for Literature, the Arts and Science and for publishing the Baltic Assembly Prize winners’ books comprise EUR 56,472. The total expenditures in 2004 amounted to EUR 55,051.
Balance: EUR 1,421
 
 
Baltic Assembly Secretariat
 
In 2004 expenses of the Baltic Assembly Secretariat amounted to EUR 73,313* (planned EUR 75,147).
 
Expenditures include:
1)   Salaries (net): EUR 22,203;
2)   Employer’s state social insurance payment; employee’s income tax payment and employee’s state social insurance payment: EUR 18,247;
3)   Travel and hotel expenses: EUR 3,497;
4)   Office and equipment expenses: EUR 21,242:
·      Office rent: EUR 7,986;
·      Electricity and heating: EUR 2,156;
·    Communication expenses: EUR 4,807;
·    Stationery: EUR 2,743;
·    Information resources (BNS, NAIS, The Baltic Times, Tilde, Diena): EUR 1,413;
·    Services used (security, office cleaning, phytosanitary services, repairs): EUR 2,035;
·    Insurance premium on office equipment: EUR 102.
5)   Representation and other expenses: EUR 2,050, which included:
-     Costs of BA Secretariat meeting and BA – NC Secretariat meeting in Riga, 9 -10 March;
-     Visit of the British-Irish Parliamentary Delegation to Riga, 19 - 20 January;
-     Meeting of the BA Secretariat in Copenhagen, 8 - 9 June;
-     visit of the Secretary General of the Benelux Interparliamentary Consultative Council in Riga, 2 - 6 September.
6)   Other events (EUR 6,074):
·    Unplanned expenses: EUR 3,374, which include:
-     Purchasing new equipment: EUR 1,492;
-     Announcing job vacancy: EUR 906;
-     Expenses related to moving to another office location: EUR 976.
·    Future expenses: EUR 2,700 which include:
-     Security deposit upon signing lease agreement and rentals for premises.
*Outstanding sum of EUR 1,210, which was paid in January 2005
 
Balance: EUR 1,834
 
 
Unplanned expenses
 
The Budget 2004 included EUR 2,939 for unplanned expenses, and EUR 3,873 was actually spent for covering expenses related to changes in currency exchange rates and for commission fees on money transfers.
Balance: - EUR 934
 
Outstanding expenses 2003
 
Pursuant to the Budget Report for 2003, in 2004 the previous year’s expenses were covered in the amount of EUR 14,427 (Planned EUR 16,927). Outstanding sum of EUR 2,500 will be paid in 2005.
 
Next period expenses
Next period expenses for organizing the 5th Joint BA - NC Meeting in amount of EUR 1, 806 were covered in 2004.
 
 
 
 
SUMMARY