Decision on the Baltic Assembly Budget for 2006


Published: 0000-00-00

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On the Baltic Assembly Budget FOR 2006
 
 
The Baltic Assembly approves its budget for the year 2006 in the amount of EUR 326,273, in accordance with the attached Baltic Assembly budget appropriations. The BA budget for the year 2006 includes membership fees of all three countries in the amount of EUR 300,260 and the surplus of BA budget for the year 2004 in the amount of EUR 26,013.
 
According to Article 44, paragraph 4, of the Baltic Assembly Statutes, the expenses necessary for ensuring the activities of the Baltic Assembly shall be shared equally by the parliaments of Estonia, Latvia and Lithuania.
 
 
 
 
President of the Baltic Assembly         Andres TAIMLA Republic of Estonia
Vice President of the Baltic Assembly         Valerijus SIMULIK Republic of Lithuania
Vice President of the Baltic Assembly         Aigars PĒTERSONS Republic of Latvia
 
 
 
 
Tallinn, 26 November 2005
 
 
 
 
 
 
 
 
 
 
 
 
BALTIC ASSEMBLY
 
BUDGET 2006
 
 
 
 
 
 
 
 
 
 
 
 
EXPLANATION
 
The budget of the Baltic Assembly for the year 2006 is planned in accordance with the preliminary working plan of the Baltic Assembly for the year 2006 and the decision that the income from membership fees of the national states will be EUR 100,087. Surplus of the budget of the Baltic Assembly for the year 2004 in the amount of EUR 26,013 is included in the budget of the Baltic Assembly for the year 2006. 
 
The draft budget of the Baltic Assembly for the year 2006 is broken down into the following parts:
1.   Session of the Baltic Assembly and the Baltic Council; 15th Baltic Assembly Anniversary Celebrations; Annual Summit of the Baltic Assembly and the Nordic Council
2.   Meetings of the Presidium of the Baltic Assembly;
3.   Meetings of the committees of the Baltic Assembly;
4.   Seminars, conferences and other events;
4.1.            Trilateral conference of the Benelux Interparliamentary Consultative Council, the Baltic Assembly and the Nordic Council;
4.2.            Thematic conference of the Baltic Assembly;
4.3.            Meeting of the Standing Committee of the Baltic Sea Parliamentary Conference;
4.4.            Baltic Assembly medals;
4.5.            Homepage of the Baltic Assembly;
4.6.            Newsletter of the Baltic Assembly;
4.7. Information booklets and fact sheets of the Baltic Assembly;
5.   Baltic Assembly Prizes for Literature, the Arts and Science;
6.   Secretariat of the Baltic Assembly;
7.   Unplanned expenses.
 
Estimates of the budget of the Baltic Assembly for the above activities are broken down into the following categories:
1.   Salaries, contract work, premiums and taxes;
2.   Travel and hotel expenses;
3.   Information expenses;
4.   Accommodation (catering) expenses;
5.   Rent and lease;
6.   Organizational, representation and related expenses;
7.   Office equipment and related expenses.
 
BUDGET SUMMARY
 
 
 
 
 
 
 
 
Session of the Baltic Assembly and the Baltic Council, 15th Baltic Assembly Anniversary Celebrations, Annual Summit of the Baltic Assembly and the Nordic Council
 
The Session of the Baltic Assembly and the Baltic Council, the 15th Baltic Assembly Anniversary Celebrations and the Annual Summit of the Baltic Assembly and the Nordic Council will be held on 13 – 17 December in Vilnius, Lithuania.
 
***
During the Session of the Baltic Assembly and the Baltic Council, the following meetings will be held:
·    Meeting of the Presidium of the Baltic Assembly;
·    Meetings of the committees of the Baltic Assembly;
·    Meetings with the representatives of the Baltic Council of Ministers;
·    Meeting of the Baltic Assembly Presidium with the chairpersons and deputy chairpersons of the Baltic Assembly committees;
·    Meetings with the representatives of the Nordic Council and the Benelux Interparliamentary Consultative Council;
·    Meetings of the party groups of the Baltic Assembly.
 
***
 
Total expenses planned for the Session of the Baltic Assembly and the Baltic Council amount to EUR 67,963. The following expense categories are budgeted for the Session of the Baltic Assembly and the Baltic Council:
1.   Salaries, contract work, premiums (tax included) include premiums for the staff and contract work for companies. Total: EUR 8,045;
2.   Travel and hotel expenses include travel and accommodation costs of invited guests and experts. Total: EUR 2,424;
3.   Information expenses include copying of materials, purchase of folders and pens for participants, informative materials. Total: EUR 325;
4.   Accommodation (catering) expenses include coffee breaks, lunches, dinners, and receptions. Total: EUR 19,147;
5.   Rent and lease include rental of equipment for ensuring the work of the Session. Total: EUR 3,210;
6.   Organizational, representation and related expenses include purchase of souvenirs, decorating the premises, preparation and organization of meetings, excursions for guests, as well as unplanned expenses. Total: EUR 5,799.
***
Total expenses planned for the 15th Baltic Assembly Anniversary Celebrations amount to EUR 26,013. Expense categories:  publishing of books, organizing of a conference and concert, preparing of the exhibition, contract works for interpreters, accommodation (catering) expenses, hotel expenses for experts and guests, informative materials, rental of premises and equipment, representation and related expenses.
***
Total expenses planned for the Annual Summit of the Baltic Assembly and the Nordic Council amount to EUR 3,000. Expense categories: contract works for interpreters, accommodation (catering) expenses, informative materials, organizational and related expenses.
 
Meetings of the Presidium of the Baltic Assembly
 
It is planned that 7 regular meetings and 1 unplanned meeting of the Presidium of the Baltic Assembly will take place:
 
·    Meeting of the Presidium of the Baltic Assembly
Participants: 12
Time and venue:  12 – 13 January, Vilnius (Lithuania);
·    Meeting of the Presidium of the Baltic Assembly
Participants: 12
Time and venue: 24 – 25 March, the Hague (the Netherlands);
·    Meeting of the Presidium of the Baltic Assembly
Participants: 12
Time and venue: 13 – 14 April, place – to be confirmed.
·    Meeting of the Presidium of the Baltic Assembly
Participants: 12
Time and venue: 16 – 17 June, the Hague (the Netherlands);
·    Meeting of the Presidium of the Baltic Assembly
Participants: 12
Time and venue: 3 – 5 September, Reykjavik (Iceland).
·    Meeting of the Presidium of the Baltic Assembly
Participants: 12
Time and venue: 2 – 3 November, Copenhagen (Denmark);
·    Meeting of the Presidium of the Baltic Assembly
Participants: 12
Time and venue: 1 – 2 December, the Hague (the Netherlands);
 
Total expenses planned for the meetings of the Presidium of the Baltic Assembly amount to EUR 12,590. The following expense categories are budgeted for the meetings of the Presidium of the Baltic Assembly:
 
1.   Salaries, contract work, premiums (tax included) include contract work for interpreters and editors. Total: EUR 650;
2.   Information expenses include copying and binding of materials, costs for folders and pens for participants and informative materials. Total: EUR 996;
3.   Accommodation (catering) expenses include coffee breaks, lunches, dinners. Total: EUR 6,460;
4.   Rent and lease include rental of equipment and premises for ensuring the work of the Presidium meetings. Total: EUR 1,470;
5.   Organizational, representation and related expenses include purchase of souvenirs, decorating the premises, preparation and organization of meetings, as well as unplanned expenses. Total: EUR 3,014.
 
Meetings of the committees of the Baltic Assembly
 
Eleven meetings of standing committees, two meetings of the Budget and Audit Committee, one joint meeting of the Presidium and the Legal Affairs and Security Committee, two unplanned meetings of committees, as well as three ad hoc committee meetings are planned for 2006.
***
·    Meetings of the Budget and Audit Committee
Time and venue:
19 – 20 January, Riga (Latvia)
28 – 29 September, Riga (Latvia)
 
Expense categories:  contract works for interpreters, accommodation (catering) expenses, informative materials, rental of premises and equipment, representation and related expenses. Total expenses planned for both meetings are EUR 4,550.
 
·    Meetings of the Environmental Protection and Energy Committee
Time and venue:
26 – 27 January, Vilnius and Ignalina, with participation of the NC Environment and Natural Resources Committee, relevant committees of the national parliaments, the BCM Energy Committee and the BCM Environment Committee.
2 – 3 March, Estonia, with participation of the NC Environment and Natural Resources Committee, relevant committees of the national parliaments, the BCM Energy Committee and the BCM Environment Committee.
 
Expense categories: contract work for interpreters, rental of premises and technical equipment, travel and hotel expenses for experts, accommodation (catering) expenses, informative materials, representation and related expenses. Total expenses planned for both meetings are EUR 7,160.
 
 
·    Meetings of the Economic Affairs, Communications and Informatics Committee
 
Time and venue:
16 – 17 March, Klaipėda (Lithuania), with participation of the BICC Economic Affairs, Agriculture and Fisheries Committee, relevant committees of the national parliaments.
14 –15 September, Luxembourg, participation of the BA Economic Affairs, Communications and Informatics Committee in the meeting of the BICC Economic Affairs, Agriculture and Fisheries Committee.
 
Expense categories: contract work for interpreters, rental of premises and technical equipment, travel and hotel expenses for experts, accommodation (catering) expenses, informative materials, representation and related expenses. Total expenses planned for both meetings are EUR 7,020
 
·    Meetings of the Social Affairs Committee
Time and venue:
30 – 31 March, Šiauliai (Lithuania), with participation of the NC Welfare Committee and relevant committees of the national parliaments.
8 – 9 June, Estonia, with participation of the NC Welfare Committee and relevant committees of the national parliaments.                                                                                        
 
Expense categories: contract work for interpreters, rental of premises and technical equipment, travel and hotel expenses for experts, accommodation (catering) expenses, informative materials, representation and related expenses. Total expenses planned for the meetings are EUR 9660.
 
·    Meetings of the Legal Affairs and Security Committee
Time and venue:
9 – 10 February, Druskininkai (Lithuania), with participation of the NC Citizens’ and Consumer Rights Committee, the BICC Justice and Public Order Committee and relevant committees of the national parliaments.
6 – 7 April, Latvia, with participation of the BICC Justice and Public Order Committee, the BICC Foreign Affairs Committee, relevant committees of the national parliaments and the BCM Home Affairs Committee.
11 – 12 May, Finland, participation of the BA Legal Affairs and Security Committee in the seminar of the NC Citizens’ and Consumer Rights Committee.
 
Expense categories: contract work for interpreters, rental of premises and technical equipment, travel and hotel expenses for experts, accommodation (catering) expenses, informative materials, representation and related expenses. Total expenses planned for the meetings are EUR 12,010.
 
·    Meetings of the Education, Science and Culture Committee
Time and venue:
27 – 28 April, Latvia, with participation of the NC Culture, Education and Training Committee and relevant committees of the national parliaments.
29 – 30 June, Palanga (Lithuania), summer meeting with participation of the BICC Culture, Education and Public Health Committee and relevant committees of the national parliaments.
 
Expense categories: contract work for interpreters, rental of premises and technical equipment, travel and hotel expenses for experts, accommodation (catering) expenses, informative materials, representation and related expenses. Total expenses planned for both meetings are EUR 14,240.
 
***
 
Joint Meeting of the Presidium and the Legal Affairs and Security Committee of the Baltic Assembly
 
Joint meeting of the Presidium and the Legal Affairs and Security Committee of the Baltic Assembly will be held on 21 – 22 September, Šiauliai (Lithuania). Total expenses planned for organizing the meeting are EUR 4,500, which include the following expense categories: contract work for interpreters, information expenses, accommodation expenses, rent and lease of premises and equipment, travel and hotel expenses, representation and related expenses.
***
Ad hoc committee meetings and unplanned committee meetings
 
Total expenses planned for organizing ad hoc committee meetings and two unplanned committee meetings are EUR 8,580, which include the following expense categories: contract work for interpreters, information expenses, accommodation expenses, rent and lease of premises and equipment, travel and hotel expenses, representation and related expenses.
 
***
Total expenses planned for the Baltic Assembly committee meetings are EUR 67,720. The following expense categories are budgeted for the BA committee meetings:
1.   Salaries, contract work, premiums and taxes include expenses for the translation of materials, interpretation at meetings, editorial services and other necessary services. Total: EUR 10,930.
2.   Travel and hotel expenses include travel and hotel expenses for invited guests and experts. Total: EUR 6,580.
3.   Information expenses include copying of materials, purchase of folders and pens for participants, informative materials. Total: EUR 2,290.
4.   Accommodation (catering) expenses include coffee breaks, lunches, dinners, and receptions. Total: EUR 25,252.
5.   Rent and lease include rental of premises and lease of equipment. Total: EUR 8,980.
6.   Organizational, representation and related expenses include purchase of souvenirs, decorating the premises, preparation and organization of meetings, excursions for guests, as well as unplanned expenses. Total: EUR 5,108.
7.   Other events include expenses for the Baltic Assembly ad hoc committee meetings and unplanned committee meetings. Total: EUR 8,580.
 
Seminars, Conferences and other events
 
Trilateral conference of the Benelux Interparliamentary Consultative Council, the Baltic Assembly and the Nordic Council
 
The trilateral BICC –BA – NC conference will be held on 19 – 20 May in Liegé (Belgium). Total expenses planned for the organizing of the conference (including membership payment) are EUR 15,000.
 
Thematic conference of the Baltic Assembly
 
Thematic conference of the Baltic Assembly will be held on 1 – 3 June in Palanga, Lithuania.
During the thematic conference the following meetings will be held:
·    Meeting of the Presidium of the Baltic Assembly;
·    Meetings of the committees of the Baltic Assembly;
· Meetings of the party groups of the Baltic Assembly;
· Meetings with representatives of the Benelux Interparliamentary Consultative Council and the Nordic Council.
 
Total amount of expenses for the thematic conference is EUR 22,100. The following expense categories are budgeted for the thematic conference:
1.   Salaries, contract work, premiums and taxes include expenses for the translation of materials, interpretation at meetings, editorial services and other necessary services. Total: EUR 6,770.
2.   Travel and hotel expenses include travel and hotel expenses for invited guests and experts. Total: EUR 1,986.
3.   Information expenses include copying of materials, purchase of folders and pens for participants, informative materials. Total: EUR 1,220.
4.   Accommodation (catering) expenses include coffee breaks, lunches, dinners, and receptions. Total: EUR 8,964.
5.   Rent and lease include rental of premises and lease of equipment. Total: EUR 2,170.
6.   Organizational, representation and related expenses include purchase of souvenirs, decorating the premises, preparation and organization of meetings, excursions for guests, as well as unplanned expenses. Total: EUR 990.
 
***
 
·    other ACTIVITIES
 
The Standing Committee of the Baltic Sea Parliamentary Conference
Total expenses planned for the activities related to the work of the BSPC Standing Committee are EUR 5,900.
 
Homepage of the Baltic Assembly
It is planned to maintain, update and upgrade the homepage of the Baltic Assembly. Expenses for maintaining the homepage of the Baltic Assembly include the following categories: ensuring the functionality of the homepage of the Baltic Assembly; updating the information on the homepage of the Baltic Assembly; upgrading the content and design of the homepage of the Baltic Assembly. Total expenses planned for the homepage of the Baltic Assembly are EUR 1,670.
 
***
Newsletter of the Baltic Assembly
It is planned to publish the Newsletter of the Baltic Assembly. Expenses for the Newsletter of the Baltic Assembly include the following categories: translation and editing of the texts for the Newsletter; preparing layouts of the Newsletter; costs of photos for the Newsletter; printing the Newsletter. Total expenses planned for the Newsletter of the Baltic Assembly are EUR 2,000.
***
 
Information booklets and fact sheets of the Baltic Assembly
It is planned to prepare information booklets and fact sheets about activities of the Baltic Assembly. Expenses for the information materials of the Baltic Assembly include the following categories: translation and editing of the texts for the BA information booklets and fact sheets; preparing layouts of the BA information booklets and fact sheets; printing the BA information booklets and fact sheets. Total expenses planned for the BA information booklets and fact sheets are EUR 4,750.
***
Baltic Assembly Medals
 
It is planned to award Baltic Assembly medals for upholding the unity and co-operation of the Baltic States. Total: EUR 1,800.
 
Baltic Assembly Prizes for Literature, the Arts and Science
 
The Baltic Assembly awards its prizes annually.
It is planned to organize the following meetings of the judging committees:
·    Meetings of the National Judging Committees (6 one-day meetings);
·    Meeting of the Joint Judging Committee (a two-day meeting).
***
Total expenses planned for the Baltic Assembly Prizes for Literature, the Arts and Science are EUR 45,882. The following expense categories are budgeted for the Baltic Assembly Prizes for Literature, the Arts and Science:
 
1.   Salaries and contract work (tax included) include expenses for contract work and relevant tax payments to jury members, translators, as well as a concert director and invited artists. Total: EUR 8,662.
2.  Travel and hotel expenses include travel and hotel expenses for members of the Joint Judging Committee and the Baltic Assembly Prize winners. Total: EUR 3,030.
3.   Information expenses include printing costs of other necessary materials, as well as advertising. Total: EUR 2,517.
4.   Accommodation (catering) expenses include accommodation of the Joint Judging Committee and reception costs. Total: EUR 6,415.
5.   Rent and lease include rental of premises and lease of equipment for the BA Prize Awards Ceremony. Total: EUR 2,280.
6.   Organizational, representation and related expenses include purchase of souvenirs, decorating the premises, preparation and organization of meetings, as well as unplanned expenses. Total: EUR 1,978.
7.   BA Prizes. The sum allocated for prizewinners is EUR 15,000. This category also includes the cost of statuettes and certificates. Total: EUR 21,000.
 
Secretariat of the Baltic Assembly
 
The total amount of the expenses planned for the Secretariat of the Baltic Assembly is EUR 75,895. The following expense categories are budgeted for the Secretariat of the Baltic Assembly:
1.   Salaries and taxes include salaries for the staff of the BA Secretariat.
It is planned to allocate EUR 42,697 for salaries of the BA staff.
1.1.      Salaries for the staff of the Secretariat of the Baltic Assembly amount to EUR 34,408 *:
* Employees’ state social insurance payments in the amount of 9% and personal income tax in the amount of 25% are included in the salaries.
1.2. Employer’s state social insurance payment
Employer’s state social insurance payment comprises EUR 8,289.
 
2.   Travel and hotel expenses
The total sum planned for travel expenses of the staff of the BA Secretariat is EUR 3,300.
 
3.   Office equipment and office expenses
The total sum planned for office equipment and office expenses is EUR 25,447. The following expense categories are planned:
3.1. Office rent and public utilities: EUR 11,792;
3.2. Electricity and heating:  EUR 2,170;
3.3. Communication expenses (Internet, phones, fax): EUR 6,000;
3.4. Stationery: EUR 2,800;
3.5. Information resources (BNS, Bilance, Diena, etc.): EUR 1,485;
3.6. Services used (extermination of vermin and repair):  EUR 1,200.
 
4. Representation and related expenses
This category includes representation expenses; reception of guests; meetings of the Secretariats of the Baltic Assembly, the Baltic Council of Ministers, the Nordic Council and the Benelux Interparliamentary Consultative Council; souvenirs; as well as miscellaneous expenses.
The total amount planned for this category is EUR 4,451
 
Unplanned expenses
 
The total amount of unplanned expenses (changes in the currency rate, etc.) is EUR 3,003, i.e., 1% of the Baltic Assembly budget for 2006.