Resolution Amending Resolution No 359 of 12 April 2006 of the Government of the Republic of Lithuania on the Approval of the 2006-2009 Action Plan for the Preparation for Lithuania's Presidency in the European Union


Published: 0000-00-00

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Official translation
8 June 2009
 
 
Government of the Republic of Lithuania
 
RESOLUTION No 867
 
of 27 August 2008
 
AMENDING RESOLUTION NO 359 OF 12 APRIL 2006 OF THE GOVERNMENT OF THE REPUBLIC OF LITHUANIA ON THE APPROVAL OF THE 2006-2009 ACTION PLAN FOR THE PREPARATION FOR LITHUANIA'S PRESIDENCY IN THE EUROPEAN UNION
 
Vilnius
 
The Government of the Republic of Lithuania has resolved:
Resolution No 359 of the Government of the Republic of Lithuania of 12 April 2006 on the Approval of the 2006-2009 Action Plan for the Preparation for Lithuania's Presidency in the European Union (Valstybės žinios (Official Gazette) No 42-1522, 2006) shall be amended and shall read as follows:
 
"government of the Republic of Lithuania
 
RESOLUTION
 
on the approval of the action plan for LithuaniaN presidency OF the COuncil of the European Union in 2013
 
The Government of the Republic of Lithuania has resolved:
1. To approve the Action Plan for Lithuania's Presidency of the Council of the European Union in 2003 (as appended).
2. Annually before January 31, ministries and other public authorities, responsible for the implementation of the measures of the plan approved by this resolution shall submit information on the implementation of the plan's measures in the previous year to the Office of the Government of the Republic of Lithuania and to the Ministry of Foreign Affairs, which, after the information is discussed by the workgroup for the Examination and Coordination of the Process of the Preparation for Lithuania's EU presidency, formed by Ordnance No 247 of the Prime Minister of 11 July 2007, shall, annually before March 1, present to the Government of the Republic of Lithuania a summarized report on the plan implementation and, when necessary, proposals regarding further Lithuanian preparation for the Presidency of the Council of the European Union, and shall present a draft amended plan until 1 July 2010.
3. To recommend that Vilnius City Municipality should take part in the implementation of the measures specified in paragraphs 16.2 and 16.3 of the plan approved by this resolution.
 
 
 
Prime Minister                                                                                 Gediminas Kirkilas
 
 
Minister of Foreign Affairs                                                             Petras Vaitiekūnas
 
 
 
APPROVED by
Resolution No 359 of the Government of the Republic of Lithuania of 12 April 2006 (as amended by Resolution No 867 of the Government of the Republic of Lithuania of 27 August 2008)
 
ACTION PLAN FOR THE PREPARATION FOR LITHUANIAN PRESIDENCY OF THE COUNCIL OF THE EUROPEAN UNION IN 2013
 
Tasks
Measure
Measure description
Competent authority
Time period
I. PLANNING OF REQUIRED STAFF
1. To perform the analysis of the Council of the European Union (hereinafter referred to as "EU") workgroups and committees, other EU working bodies, also workgroups and committees within international organizations that are headed by or represented by a representative (hereinafter referred to as "presidency working bodies") of the state which at that time holds the presidency over the EU Council (hereinafter referred to as "the Presidency")
1.1. To prepare the descriptions of and summaries on the workgroups and committees of the EU Council (hereinafter referred to as "the EU Council working bodies")
Based on the recommendations regarding the preparation of the descriptions of the EU Council workgroups and committees, approved at the 13 June 2008 meeting (minutes No 6) of the workgroup for the examination and coordination of the process of Lithuanian preparation for EU presidency, formed by Ordnance No 247 of the Prime Minister of the Republic of Lithuania of 11 July 2007 (hereinafter referred to as "Presidency Workgroup"), to prepare thorough descriptions of the EU Council working bodies falling within the competencies of every ministry or another public authority and, on the basis of these descriptions, to summaries presenting information on the preliminary number of Lithuanian representatives to take part in the activities of EU Council working bodies during the Lithuanian presidency of the EU Council (hereinafter referred to as "EU presidency”), their planned location (capital, Permanent Representation of Lithuania to the EU), the need for personnel expansion etc.
Ministries, Government institutions and agencies under the ministries that are involved in the processes of decision-making on the issues dealt by the EU institutions (hereinafter referred to as "ministries and other public authorities"), as specified in paragraph 2 of the Rules on the Coordination of European Union Affairs, approved by Resolution No 21 of the Government of the Republic of Lithuania of 9 January 2004 (Valstybės žinios (Official Gazette) No 8-184, 2004; No 57-1950, 2005) (hereinafter referred to as "Rules of EU Affairs Coordination")
October 2008
 
1.2. To prepare the descriptions of other EU working bodies which are chaired or are represented by the representative of the EU Presidency (hereinafter referred to as "other EU working bodies")
With regard to the experience in implementing paragraph 1.1, to prepare the descriptions of other EU working bodies
Ministries and other public authorities
November 2008
 
1.3. To prepare a digest of the descriptions of the EU Council working bodies and other EU working bodies
On the basis of the information supplied by ministries and other public authorities on the descriptions of EU Council working bodies and other EU working bodies, to draft a digest of the descriptions of EU Council working bodies and other EU working bodies, to perform an analysis and to present it to the Presidency Workgroup, and, if necessary, to update the descriptions, and to prepare the final version of the digest of the descriptions of EU Council working bodies and other EU working bodies
Office of the Government of the Republic of Lithuania, Ministry of Foreign Affairs, other ministries and public authorities
December 2008
 
1.4. To prepare a digest of the workgroups and committees chaired or represented by a representative of the EU Presidency (hereinafter referred to as "working bodies operating within international organizations").
To prepare a digest of the working bodies operating within international organizations that enumerates all the working bodies operating within international organizations, specifies the ministries and other public authorities responsible for participation in the meetings of these working bodies, presents information on a preliminary number of Lithuanian representatives to be involved in the activities of the said bodies during Lithuanian EU presidency, their planned location (capital, Lithuanian diplomatic mission) and the need for additional staff etc., to perform the analysis of the digest and to present it to the Presidency Workgroup.
Ministry of Foreign Affairs, Office of the Government of the Republic of Lithuania, other ministries and public authorities
December 2008
2. To accumulate and analyze information on the participation of Lithuanian representatives in the activities of EU Council working bodies, workgroups and committees of the Commission of the European Communities, and the working bodies of other EU institutions (hereinafter referred to as "working bodies of EU institutions").
2.1. To draw up and, when necessary, to update the lists of Lithuanian institutions representing the position of the Republic of Lithuania at the working bodies of EU institutions  
When determining the number of persons per working body, to take account of the principle requiring the appointment of at least two persons (the main and the alternate representatives); in order to properly prepare for EU presidency, it is necessary to observe the rule "one person per working body of EU institutions". In exceptional cases, a person appointed main representative at a working body may also perform the functions of an alternate representative at another working body
Office of the Government of the Republic of Lithuania, Ministry of Foreign Affairs, other ministries and public authorities
Annually in May
2.2. On the basis of the lists of Lithuanian institutions representing the position of the Republic of Lithuania at the working bodies of EU institutions, to draw up and, when necessary, to update the nominal lists of representatives. 
On the basis of the lists of Lithuanian institutions representing the position of the Republic of Lithuania at the working bodies of EU institutions as well as the respective orders or other legislative acts regarding the appointment of specific representatives to the working bodies of EU institutions, to compile nominal lists of representatives that would be presented in the information system for Lithuania's EU membership (hereinafter referred to as "LINESIS"). When assigning representatives, to take account of the list of special requirements applicable to persons carrying out the activities related to representation in the EU, which are regulated by Chapters II-IV of the Rules of EU Affairs Coordination (hereinafter referred to as "activities and functions related to representation in the EU"), also of the principle according to which, at the time of Lithuanian presidency of the EU, the current or future (main) representatives will become the chairpersons of the EU Council working bodies, because representation experience is a prerequisite for successful presidency of the EU.
Office of the Government of the Republic of Lithuania, Ministry of Foreign Affairs, other ministries and public authorities
Annually in July
 
2.3. At least once a year, to summarize the information on the implementation of the provisions of paragraphs 2.1 and 2.2, also information on the participation of the representatives of ministries and other public authorities in the activities of the working bodies of EU institutions; when necessary, to submit proposals to the Government of the Republic of Lithuania.
To analyze the tendencies of the Lithuanian institutions presenting the position of the Republic of Lithuania at the working bodies of EU institutions as well as the tendencies of the participation of their representatives in the activities of EU institutions, and, when necessary, to submit proposals to the Government of the Republic of Lithuania
Office of the Government of the Republic of Lithuania, Ministry of Foreign Affairs
Annually in March
3. To perform a preliminary analysis of the need for personnel expansion while preparing for EU presidency
3.1. To establish the groups of persons that will carry out the key functions of EU presidency, to specify a preliminary number of persons required by presidency and to summarize the need for personnel expansion
On the basis of the digest of the descriptions of EU Council working bodies and other EU working bodies as well as the digest of the working bodies functioning within international organizations (hereinafter referred to as "the digest of the descriptions of presidency working bodies), to identify the staff groups (workgroup chairpersons, their assistants, coordinators etc) that will perform the specific functions in order to ensure effective operation of the presidency working bodies and to complete other presidency tasks, also to specify the number of persons necessary for efficient presidency as well as the need for personnel expansion
Office of the Government of the Republic of Lithuania, Ministry of Foreign Affairs, other ministries and public authorities
January 2009
 
3.2. To draw up a preliminary list of future chairpersons of the presidency working bodies
On the basis of the nominal lists of representatives drawn up in accordance with paragraph 2.2, the digests specified in paragraphs 1.3 and 1.4 and with respect to the provisional structure of the staff of the Permanent Representation of Lithuania to the EU in 2008-2013, which was approved at the 13 June 2008 meeting of the Presidency Workgroup (minutes No 6), to draw up a preliminary list of the chairpersons of the presidency working bodies specifying the location of the chairpersons during Lithuanian presidency of the EU, and to present it to the Presidency Workgroup
Office of the Government of the Republic of Lithuania, Ministry of Foreign Affairs, other ministries and public authorities
December 2008 – January 2009
 
3.3. To draw up the lists of new job titles necessary to perform the presidency functions  
With regard to the information received when implementing paragraphs 1.3, 1.4, 3.1 and 4.1 and in accordance with the competence of each ministry or another public authority, to carry out an analysis of new job titles that must be established no later than in 2012-2013 for the performance of horizontal presidency (coordination) and other presidency-related functions.
Ministries and other public authorities
June 2009
 
3.4. To summarize the information provided by ministries and other public authorities on the new job titles required to perform the presidency functions and to submit proposals to the Government of the Republic of Lithuania
Having examined the information presented by ministries and other public authorities according to paragraph 3.3, to prepare proposals regarding the establishment of new job titles for the performance of horizontal presidency (coordination) functions and other presidency-related functions, to discuss them within the Presidency workgroup and to present them to the Government of the Republic of Lithuania
Ministry of the Interior, Office of the Government of the Republic of Lithuania, Ministry of Foreign Affairs
December 2009
4. To perform an analysis of the personnel expansion need at the Permanent Representation of Lithuania to the EU and other diplomatic missions
4.1. To upgrade the preliminary 2008-2014 plans for personnel expansion and civil servant rotation at the Permanent Representation of Lithuania to the EU
With regard to the provisional structure of the posts of the Permanent Representation of Lithuania to the EU in 2008-2013, which was approved at the 13 June 2008 meeting of the Presidency Workgroup (minutes No 6), as well as to the information obtained in implementing paragraphs 1.3 and 3.2, to upgrade the preliminary 2008-2014 plans for personnel expansion and civil servant rotation at the Permanent Representation of Lithuania to the EU
Ministry of Foreign Affairs, Office of the Government of the Republic of Lithuania, other ministries and public authorities
May 2009
 
4.2. To draw up the list of presidency-related job titles at the diplomatic missions of Lithuania (except for the Permanent Representation of Lithuania to the EU)
To draw up a list with regard to the information obtained in implementing paragraphs 1.3 and 1.4 and to the personnel expansion need at the diplomatic missions of Lithuania (except for the Permanent Representation of Lithuania to the EU)
Ministry of Foreign Affairs, Office of the Government of the Republic of Lithuania, other ministries and public authorities
March 2009
II. Strengthening of Administrative Capacities (System Improvement)
5. To ensure that the activities related to representation in the EU are seen as a typical function ascribed to a certain job title for the performance of which a specific subject area competence is required
5.1. To draft a legislative act on special requirements applicable to civil servants performing the activities related to representation in the EU, which defines the key competence of such persons
In order to establish uniform special requirements for persons performing the activities related to representation in the EU, to draw up a list of special requirements (competencies) that could be used as a basis for the elaboration of the descriptions of the job titles related to Lithuania's representation in the EU, for the appointment of a civil servant to represent Lithuania in the activities of a certain working body of EU institutions during the annual job performance evaluation, and for updating or preparing qualification improvement programmes
Civil Service Department under the Ministry of the Interior, Office of the Government of the Republic of Lithuania, Ministry of Foreign Affairs
September 2008  
 
5.2. To review and, if necessary, to update the lists of requirements for civil servants appointed to take part the activities of the working bodies of EU institutions
To verify that the requirements for the civil servants who are drawn into the lists mentioned in paragraph 2.2 specify participation in the activities of the working bodies of EU institutions as a separate function of a civil servant and that the special requirements, referred to in paragraph 5.1, are laid down; when necessary, to correct the levels and/or categories of the mentioned civil servants
Ministries and other public authorities
October 2008
6. To increase civil service attractiveness and civil servant motivation  
6.1. To examine proposals regarding the development of motivational tools in civil service that have been presented to the Commission on the Improvement of the Public Administration System and, if needed, to submit additional proposals to the said commission
Based on the decision of the Commission on the Improvement of the Public Administration System of 14 January 2008 (minutes No 73-01(20)), the Ministry of the Interior and other competent public authorities have been instructed to prepare proposals regarding the development of motivational tools in civil service by 1 September 2008. Since the motivational measures would really help to ensure effective performance of the functions related to the preparation for EU presidency, it is reasonable to examine the said proposals at the Presidency Workgroup and, if necessary, to present additional proposals
Presidency Workgroup, Ministry of the Interior, Civil Service Department under the Ministry of the Interior
October 2008
 
6.2. To draft a legislative act(s) on motivational tools in civil service and to submit it (them) to the Government of the Republic of Lithuania
A legislative act(s) on motivational tools in civil services shall be drafted with regard to the outcomes of the examination of the proposals under paragraph 6.1 by the Presidency Workgroup and by the Commission on the Improvement of the Public Administration System
Ministry of the Interior, Civil Service Department under the Ministry of the Interior
July 2009
7. To improve LINESIS with regard to the information technology novelties and future EU presidency
7.1. To prepare an application for EU structural assistance under measure VP1-4.2-VRM-05-V, "Better implementation of the European Union policies" under the Supplement to the Operational Programme for Human Resources Development approved by Resolution No 789 of the Government of the Republic of Lithuania of 23 July 2008 (Valstybės žinios (Official Gazette) No 95-3722) (hereinafter referred to as "Supplement to the Operational Programme for Human Resources Development"), with the aim to improve LINESIS with regard to the latest information technologies and future EU presidency
To prepare an application for EU structural assistance to modernize and expand the LINESIS information system with regard to the latest IT developments and the changing institutional needs; to provide for the linkage of the database of Lithuanian representatives at the working bodies of EU institutions within the LINESIS system with the Register of Civil Servants
Office of the Government of the Republic of Lithuania, Civil Service Department under the Ministry of the Interior, Ministry of Foreign Affairs
March 2009
 
7.2. To organize the LINESIS system modernization and development work
With regard to paragraph 7.1, to organize the implementation of the project aimed at the modernization and development of the LINESIS information system, funded from EU structural assistance funds
Office of the Government of the Republic of Lithuania
2009–2012
III. Strengthening of Administrative Capacities (QUALIFICATION Improvement)
8. To analyze the need for qualification improvement of the persons included into the lists mentioned in paragraph 2.2
8.1. To evaluate the competence of persons included into the lists of representatives mentioned in paragraph 2.2, to determine the need for qualification improvement and to present summarized information to the Office of the Government of the Republic of Lithuania and to the Ministry of Foreign Affairs.
After reviewing and, when necessary, updating the descriptions of the civil servant posts, as required by paragraph 5.2, during a regular civil servant performance assessment, to verify compliance of the civil servants included into the lists of representatives mentioned in paragraph 2.2 with the special requirements indicated in paragraph 5.2, to estimate the need for competence and qualification improvement, and to present summarized information to the Office of the Government of the Republic of Lithuania and to the Ministry of Foreign Affairs.
Ministries and other public authorities      
December 2008 – February 2009  
 
8.2. To conduct an analysis of the need for qualification improvement with the aim to ensure effective performance of the representation and presidency functions
Based on the information on the need for qualification improvement of the civil servants of ministries and other public authorities presented in accordance with paragraph 8.1 to analyse the qualification improvement need with the aim to ensure effective performance of the representation and presidency functions, and to present the analysis to the Presidency Workgroup.
Office of the Government of the Republic of Lithuania, Ministry of Foreign Affairs
May 2009
9. To create a system for checking the level of foreign languages proficiency of civil servants and to prepare for targeted foreign languages learning
9.1 To prepare proposals on centralized foreign (working EU) languages proficiency checking system and on an institution (agency) capable of organizing centralized foreign (working EU) languages knowledge checking  
The determination of the foreign languages proficiency level for civil servants is based on a self-assessment system. For this reason and due to the fact that in the Register of Civil Servants data on foreign languages proficiency level is not linked with competence improvement in this area for civil servants, it is impossible to objectively check the foreign languages proficiency level of the persons performing the functions related to representation in the EU and to adequately prepare targeted instruction programmes and organize learning. Thus, it would be reasonable to prepare proposals regarding a centralized foreign (working EU) languages proficiency checking system and to provide them to the Presidency Workgroup.
Ministry of the Interior, Civil Service Department under the Ministry of the Interior, Office of the Government of the Republic of Lithuania, Ministry of Foreign Affairs
October 2008
   
9.2. To organize foreign language proficiency checks for the persons included into the lists of representatives mentioned in paragraph 2.2 and into the list of chairpersons mentioned in paragraph 3.2
With regard to the outcomes of the consideration of the proposals mentioned in paragraph 9.1 by the Presidency Workgroup, to check the foreign language proficiency level of the persons included into the lists of representatives mentioned in paragraph 2.2 and into the list of chairpersons mentioned in paragraph 3.2
Appointed institution(s)/agency(ies)  
2009    
 
9.3. To work out individual foreign (working EU) languages learning plans
With regard to the gap between the current foreign language knowledge level and the one that will be required during EU presidency, to prepare individual EU languages (English, French and, when needed, other) learning plans for every person who will carry out presidency-related functions
Ministries and other public authorities  
2010
10. To develop a concept for the organization of training for persons that will perform the presidency-related functions
10.1. To conduct a study on the need for training related to preparation for EU presidency and to use it as a basis for developing the EU Presidency Training Concept
With regard to the information received after the implementation of paragraphs 3.1, 4.1, 8.1 and 8.2, to conduct a study aimed at the development of programmes of training related to preparation for EU presidency that specifies the target groups, the training time estimate, training modules, methods of organization, training suppliers, requirements for instructors, funding sources etc
Office of the Government of the Republic of Lithuania, Civil Service Department under the Ministry of the Interior, Lithuanian Institute of Public Administration
November 2009
 
 
Based on the study findings, to work out a training concept and, after discussing it at the Presidency Workgroup, to present it to the Government of the Republic of Lithuania
 
Within three months of study completion
11. To ensure that the qualification of all the persons who are performing the representation functions or who will perform presidency-related functions is improved in the areas that are independent from the person's specialization in a specific area
11.1. To prepare an application for EU structural assistance under measure VP1-4.1-VRM-02-V, "Qualification improvement in the areas of EU affairs and professional ethics" of the Supplement to the Operational Programme for Human Resources Development in order to conduct representation-related centralized training
In a centralized fashion, to organize general representation training, i.e. to provide knowledge and build skills irrespective of the specific work area of a civil servant with the aim to participate in the processes of EU decision making and enforcement of the decisions; when preparing the application, to take account of the training need of certain groups of persons (the ones without representation experience, the ones with representation experience, the ones employed at the Permanent Representation of Lithuania to the EU, high-ranking officers etc)
Civil Service Department under the Ministry of the Interior, Office of the Government of the Republic of Lithuania, Ministry of Foreign Affairs
January 2009  
 
11.2. To prepare an application for EU structural assistance under measure VP1-4.1-VRM-02-V, "Qualification improvement in the areas of EU affairs and professional ethics" of the Supplement to the Operational Programme for Human Resources Development in order to organize centralized training related to preparation for presidency
In a centralized fashion, to organize general representation training, i.e. to provide knowledge and build skills irrespective of the specific work area of a civil servant with the aim to prepare for EU presidency in 2013 (EU decision-making procedures, the role of the General Secretariat of the EU Council, chairing meetings of the working bodies, the principles of international and intercultural cooperation, protocol etc.); the application shall be prepared in compliance with the Presidency Training Concept referred to in paragraph 10)
Civil Service Department under the Ministry of the Interior, Office of the Government of the Republic of Lithuania, Ministry of Foreign Affairs
March 2010  
 
11.3. To organize centralized training in relation to representation and presidency
In accordance with Article 45(2) of the Law on Public Service of the Republic of Lithuania, general programmes for qualification improvement in the area of EU integration shall be developed and used for civil servant training by the Lithuanian Institute of Public Administration. In order to take advantage of the experience gained by the civil servants of other public institutions in the area of qualification improvement for EU integration, there are plans to involve them into centralized presidency-related training  
Institute of Public Administration, Training Centre of the Ministry of Finance
2008-2013
 
11.4. To organize French language learning in line with the provisions of the multilateral Memorandum on a Multiannual French Language Training Programme for the Civil Servants of the Republic of Lithuania signed on 20 February 2006 by the Government of the Republic of Lithuania, the Belgian French Community Government, the Government of the Grand Duchy of Luxembourg, the Government of the French Republic and the International Organization of La Francophonie (hereinafter referred to as "the Francophonie Programme") (Valstybės žinios (Official Gazette) No 24-810, 2006)
To assess the effectiveness of training under the Francophonie Programme conducted since 2006; if necessary, to improve the training organization and to organize French language learning for persons who are performing the functions of representation or who will perform the presidency-related functions.
Ministry of the Interior, Lithuanian Institute of Public Administration Office of the Government of the Republic of Lithuania, Ministry of Foreign Affairs
2008-2009
12. To ensure that the qualification of all the persons who are performing the representation functions or who will perform the presidency-related functions is improved in the areas that are directly dependent on a person's specialization in a specific area
12.1. To prepare applications for EU structural assistance under measure VP1-4.1-VRM-03-V, "Improvement of the qualification of the employees of public authorities and agencies", under the Supplement to the Operational Programme for Human Resources Development in order to ensure that the employees of ministries and other public authorities and agencies receive training in the working EU languages as well as qualification improvement in concrete areas with the aim to effectively carry out the representation functions and to prepare for EU presidency
To organize decentralized training according to projects prepared by the institutions: training in the working EU languages; special training in order to take part in EU the processes of EU decision making and decision enforcement and to prepare for EU presidency in 2013; improvement of the capacities related to the implementation of the strategic objectives of public and local authorities; computer literacy advancement. Applications shall be drafted with regard to the Presidency Training Concept worked out under paragraph 10 and with respect to the information received in implementing paragraph 8.1
Ministries and other public authorities
2009–2010
 
12.2. To prepare applications for EU structural assistance under measure VP1-4.1-VRM-05-K, "Interinstitutional cooperation and mobility of civil servants" under  the Supplement to the Operational Programme for Human Resources Development with a view to exchanging good practice with related institutions from other EU states
To improve interinstitutional cooperation and to enhance activities efficiency with the aim to ensure achievement of the strategic objectives as well as better public administration services provision of public institutions and agencies.    
Ministries and other public authorities  
2009–2010  
 
12.3. To organize training of working EU languages as well as specific qualification advancement for civil servants in order to perform the representation functions and to prepare for EU presidency effectively
To purposefully enhance the qualification of all persons who are performing the representation functions or who will perform the presidency-related functions in the areas that are directly dependent on a person's qualification in a certain area, with regard to the results of the implementation of the measures indicated in paragraphs 8.1, 9.2 and 9.3
Ministries and other public authorities
2009-2013  
13. To organize qualification improvement for civil servants at the Permanent Representation of Lithuania to the EU
13.1 To prepare proposals regarding the criteria for determining the need for the qualification improvement of public authorities at the Permanent Representation of Lithuania to the EU while preparing for EU presidency, also proposals regarding the provisional 2009-2013 plan for civil servant qualification improvement at the Permanent Representation of Lithuania to the EU, specifying the number of persons, the concrete institutions as well as the time when their civil servants could take qualification improvement training at the Permanent Representation of Lithuania to the EU
As qualification improvement training at the Permanent Representation of Lithuania to the EU stands out as one of the most effective qualification improvement tools, to enable as many civil servants performing the representation functions as possible to take advantage of this opportunity; for successful preparation for EU presidency, to prepare proposals regarding the criteria for determining the need for the qualification improvement of public authorities at the Permanent Representation of Lithuania to the EU while preparing for EU presidency, also proposals regarding the provisional 2009-2013 plan for civil servant qualification improvement at the Permanent Representation of Lithuania to the EU, and to present them to the Presidency Workgroup. Qualification improvement training shall be taken at the Permanent Representation of Lithuania to the EU in compliance with provisions of Regulation 525 of the Government of the Republic of Lithuania of 16 May 2008 Amending Resolution No 780 of the Government of the Republic of Lithuania of 4 August 2006 on the Approval of the Rules of Sending Civil Servants to Qualification Improvement Training at Other Public or Local Authorities or Agencies, International Institutions or Foreign Institutions and on the Reimbursement of their Training Expenses
Ministry of Foreign Affairs, Office of the Government of the Republic of Lithuania, other ministries and public authorities
1 October 2008  
 
13.2. To draft a Government of the Republic of Lithuania resolution regarding the criteria of determining the need for the qualification improvement of public authorities at the Permanent Representation of Lithuania to the EU while preparing for EU presidency, also regarding the provisional 2009-2013 plan for civil servant qualification improvement at the Permanent Representation of Lithuania to the EU
Having discussed the proposals referred to in paragraph 13.1 at the Presidency Workgroup, to present the respective draft legislation to the Government of the Republic of Lithuania
Ministry of Foreign Affairs, Office of the Government of the Republic of Lithuania, other ministries and public authorities
1 March 2009
 
13.3. To organize qualification improvement training at the Permanent Representation of Lithuania to the EU
In accordance with the provisional 2009-2013 plan for civil servant qualification improvement at the Permanent Representation of Lithuania to the EU and the yearly timetable for qualification improvement at the Permanent Representation of Lithuania to the EU, to organize civil servant qualification improvement training at the Permanent Representation of Lithuania to the EU
Ministry of Foreign Affairs, other ministries and public authorities
2008-2012  
 
13.4. To evaluate the working environment of the Permanent Representation of Lithuania to the EU in order to prepare for effective EU presidency
To carry out an investigation into the working environment of the Permanent Representation of Lithuania to the EU and, with regard to paragraph 4.1, to submit to the Presidency Workgroup proposals on the organization of work at the Permanent Representation of Lithuania to the EU while preparing for EU presidency in 2013
Ministry of Foreign Affairs
2010
IV. PLanning of the presidency logistics
14. To identify the meetings and events organized by the Presidency
14.1. To prepare an analysis of the meetings and events organized by the Presidency  
Drawing on the experience of former EU Presidencies, to provide the Presidency Workgroup thorough data on the events organized by the Presidency according to their types: meetings of the European Council and other meetings of the highest-ranking officials; formal and informal EU Council meetings (Brussels/Luxembourg, capital); formal and informal meetings of high-ranking ministry officials (Brussels/Luxembourg, capital); formal and informal expert-level meetings (Brussels/Luxembourg, capital); other meetings
Ministry of Foreign Affairs, other ministries and public authorities
November 2008
 
14.2. To prepare an analysis of the delegations invited to the presidency events
With regard to the different types of events, for each group of events to prepare and to present to the Presidency Workgroup a summary on the number and rank (position) of the participants of these events: the average, the highest and the lowest number of delegations (when not only the EU states are invited, they should be named specifically); the average, the highest and the lowest number of members of each delegation, together with information on expenses reimbursement to all the members of the delegation or to a certain number of them); the average number of delegation accompanying persons
Ministry of Foreign Affairs, other ministries and public authorities
March 2009
 
14.3. To prepare proposals regarding the provisional number of meetings to be held in Lithuania during Lithuanian EU presidency
On the basis of the analysis referred to in paragraphs 14.1 and 14.2, to prepare proposals on the number and on the type (level) of meetings to be held in Lithuania during its EU presidency and to present them to the Presidency Workgroup
Ministry of Foreign Affairs, Office of the Government of the Republic of Lithuania, other ministries and public authorities
June 2009
15. To adopt decisions on a conference centre and other premises related to the performance of the presidency functions
15.1. To expand the premises of the office of the Permanent Representation of Lithuania to the EU and of the ambassador  
In line with the decisions adopted at the 18 June 2008 meeting of the Strategic Planning Committee of the Government of the Republic of Lithuania, to acquire an office with a capacity for 120 employees for the Permanent Representation of Lithuania to the EU as well a building for the ambassador's residence to discharge the representation functions of the mission
Ministry of Foreign Affairs
2009  
 
15.2. To submit proposals on the choice of specific conference centres (including alternatives) for the organization of presidency events to the Government of the Republic of Lithuania (Strategic Planning Committee)
With regard to the experience of former EU presidencies as well as the requirements for presidency events, to present proposals on the possibility of organizing different types of presidency events: high-level, top-level or technical-level meetings, at one or several conference centres, to indicate the advantages and the disadvantages of choosing a single conference centre, and to present preliminary costs estimates of conference centre rent (investment)
Ministry of Economy, Ministry of Finance
December 2008
16. To establish conditions under which delegations could smoothly arrive to and depart from Lithuania and will be transported within the country
16.1. To perform an analysis of incoming and outgoing flows of persons and to prepare adequate proposals  
Drawing on the experience of former Presidencies, to prepare forecasts on the possible changes of the flows of persons who arrive or depart via airports (by rail, bus or car), indicating the size and the intensity of the flows, and prepare information on effective control of the said flows, along with adequate proposals, and to submit them to the Presidency Workgroup
Ministry of Foreign Affairs, Ministry of Transport and Communications
July 2009
16.2. To conduct a transport infrastructure improvement analysis and to prepare adequate proposals    
Bearing in mind the experience of former Presidencies and with regard to the findings of the analysis referred to in paragraph 16.1, to conduct an analysis of transport infrastructure, to prepare adequate proposals and to present to the Presidency Workgroup the following: proposals on the improvement of the infrastructure located at the approaches to the airport; proposals regarding improvement of access from the airport to the city centre using public transport; an analysis of provisional presidency delegation transportation routes as well as of the necessary investment in road paving enhancement, traffic control system improvement etc; preliminary estimates of the costs of transport infrastructure adjustment and use
Ministry of Transport and Communications, Ministry of National Defence, Ministry of Foreign Affairs, Vilnius City Municipality
October 2009
 
16.3. To perform an analysis of delegation transportation during meetings, together with adequate proposals  
Drawing on the experience of former Presidencies, to conduct an analysis on delegation transportation during meetings and to present it as well as adequate proposals to the Presidency Workgroup. They should include: information on the provisional number of limousines, mini-buses, buses and special accompanying vehicles (structured based on event types); information on a preliminary number of drivers and persons accompanying the delegations; proposals on acquisition of vehicles (rent, loan-for-use); proposals on the organization of staff search (selection); proposals on smooth transportation of delegations, estimates of the expenses related to the transportation of delegations
Ministry of Transport and Communications, Ministry of National Defence, Ministry of the Interior, Ministry of Foreign Affairs, Vilnius City Municipality
October 2009
17. To ensure adequate technical service to meetings to be held in Lithuania
17.1. To conduct an analysis of ensuring interpretation/translation during official meetings in Lithuania and to present adequate proposals  
Based on the experience of former Presidencies, to conduct an analysis of ensuring interpretation and translation during presidency events in Lithuania based on different types of events as well as rank of participants; to submit to the Presidency Workgroup proposals (together with information) regarding: applicable language regime; provisional number of interpreters and translators; recruitment of interpreters/translators (information on interpretation/translation costs when using the services of interpreters of the Commission of the European Communities as well as on the possibilities of finding the necessary number of qualified interpreters/translators in Lithuania should also be presented); interpretation and translation expenses
Office of the Government of the Republic of Lithuania, Ministry of Foreign Affairs
December 2009
 
17.2. To conduct an analysis and submit adequate proposals regarding the need for information technology and telecommunication services in organizing presidency events
To submit to the Presidency Workgroup proposals on the development of new technologies and products (e.g. the Slovenian control system for logistics flows), the need for such investments and their cost
Ministry of Transport and Communications, Information Society Development Committee under the Government of the Republic of Lithuania
December 2009  
18. To create the necessary conditions for ensuring proper security of delegations
18.1. To conduct an analysis and present adequate proposals regarding the measures to ensure delegation security (when they arrive, depart or are transported, during official events and during leisure time)  
Based on separate types of events, to conduct an analysis of the security requirements for the presidency events; to prepare and submit to the Presidency Workgroup proposals regarding the model of organizing security measures and to specify: competent authorities; organizational structure; provisional number of persons who will carry out the functions necessary to ensure security; proposals regarding the justification of applying specific measures (transport flow control, enclosure of certain areas, acquisition of special technologies etc); the costs of ensuring security
Ministry of the Interior, Ministry of National Defence, Ministry of Foreign Affairs
October 2009
19. To ensure proper accommodation and meals to the delegations during the presidency events in Lithuania
19.1. To perform an analysis and present adequate proposals on delegation accommodation
On the basis of the experience of former Presidencies, to conduct an analysis on delegation accommodation based on separate types of events as well as rank of participants (luxury suites, standard rooms) and to specify: total number of hotel nights throughout the presidency period; average number of hotel nights per event; hotel choice criteria; total number of hotels; average distances between hotels and between hotels and venues; delegation accommodation costs. To conduct and present to the Presidency Workgroup a preliminary analysis of Lithuanian hotels capable of receiving a certain number of delegations of a respective level, along with proposals on hotel selection organization (centralized or decentralized model) as well as an analysis of the legal procedures (public procurement, informal negotiation) and conclusion of preliminary agreements (reservations) (how early in advance they should be made, advance payment terms, negotiations on room prices, arrangements concerning advertising etc)
Ministry of Foreign Affairs, Ministry of Economy, Tourism Department under the Ministry of Economy
December 2009
 
19.2. To perform an analysis of the organization of catering services and to present adequate proposals
To prepare and present to the Presidency Workgroup proposals regarding the organization of catering services during presidency events in Lithuania based on event types and to provide information on: preliminary number of official lunches, dinners, closing dinners; principles of drawing up a menu; selection procedure for caterers; catering organization costs
Ministry of Foreign Affairs, Office of the Government of the Republic of Lithuania
December 2009
V. Communication and Public relations
20. To prepare to present the Lithuanian presidency of the EU in Lithuania, in the EU and in the third countries, while maintaining the link to the implementation of the current communication objectives
20.1. To conduct an analysis of Lithuanian EU presidency from the communication point of view  
To conduct an analysis of Lithuanian EU presidency from the communication point of view. When conducting the analysis: to take account of the experience of former EU Presidencies in the area of communication; to establish the links between the country's EU presidency and its image; to specify the responsible authorities and their functions; to specify the target audience, the communication channels, methods and instruments, key messages; to present preliminary proposals regarding the communication outline for Lithuanian presidency of the EU
Office of the Government of the Republic of Lithuania, Ministry of Foreign Affairs  
June 2009
 
20.2. To draft the communication outline for Lithuanian presidency of the EU  
With respect to the information received in implementing paragraph 20.1, to draft and to submit to the Presidency Workgroup the communication outline for Lithuanian presidency of the EU, specifying the communication goals, channels, methods of achievement, financing issues, and specific envisaged measures
Office of the Government of the Republic of Lithuania, Ministry of Foreign Affairs  
June 2010
 
20.3. Initiate the work of designing the EU presidency logo and style package
To initiate the said work, because the Presidency often uses not only the EU presidency logo but also creates its variations for each EU state
Office of the Government of the Republic of Lithuania, Ministry of Foreign Affairs
March 2011
VI. ACCUMULATING (adopting) Experience
21. To strengthen relationships with the representatives of EU institutions and EU Member States’ institutions and to accumulate experience
21.1. To organize secondment of the representatives of ministries and other public authorities (delegated with the national expert status) to work at the EU institutions as well as sending of the representatives of ministries and other public authorities to EU institutions for internships
Based on Resolution No 120 of the Government of the Republic of Lithuania of 6 February 2008 on the Establishment of Delegation Priorities as well as Preliminary Proportions of the Distribution of Funds, the institutions whose representatives are involved in the activities of the working bodies of the Council of the EU should, during the period of preparation for presidency (2008-2013), make efforts to: within their competence, each delegate at least one representative to the respective EU institutions ; delegate Lithuanian representatives to the institutions of the EU Presidency or other EU Member State institutions engaged in the presidency-related activities
Ministry of Foreign Affairs, Ministry of the Interior, Office of the Government of the Republic of Lithuania, other ministries and public authorities
2008-2013
 
21.2. To mediate in the organization of bilateral visits of ministries and other public authorities to EU institutions and EU Member State institutions, at the same time inviting the representatives of EU institutions and EU Member State institutions to the events dedicated to EU presidency experience sharing
In effort to adopt the experience of EU presidency and preparation for EU presidency accumulated by other EU countries, to mediate in initiating and strengthening relationships with the representatives of EU and EU Member State institutions by organizing events on various issues regarding the preparation for presidency in Lithuania. Relationships with EU institutions as well as with those of Ireland and Greece, which will preside over the EU together with Lithuania in the period 2013-2014, should be prioritized.
Ministry of Foreign Affairs
2008-2013
VII. FINANCIAL ISSUES
22. To propose a budget for Lithuanian presidency of the EU
22.1. To perform an analysis of the presidency budget planning and to present adequate proposals
To present to the Presidency Workgroup proposals regarding the size of the presidency budget, the principles of forming a budget and the specific details of including it into the budget of the Republic of Lithuania
Ministry of Finance, Ministry of Foreign Affairs
March 2009
VIII. PRESIDENCY PROGRAMME
23. To prepare for the development of the Lithuanian EU presidency programme
23.1. To submit proposals to the Government of the Republic of Lithuania regarding the EU priority areas on which Lithuania will have to focus while holding EU presidency
In order to prepare for the development of the Lithuanian EU presidency programme, to collect and analyze information on the EU priority areas on which Lithuania will have to focus while holding EU presidency
Ministry of Foreign Affairs, Office of the Government of the Republic of Lithuania, other ministries and public authorities
October 2009
 
 
 
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