Decision on the Baltic Assembly Budget for 2010


Published: 0000-00-00

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4.3. Annual Summit of the Baltic Assembly and the Nordic Council
 
 
 
The fourth annual summit of the Baltic Assembly and the Nordic Council will take place on 7–8 December 2010 in Helsinki, Finland.
Total expenses planned for the BA–NC Annual Summit amount to EUR 8,890. The following expense categories are budgeted for the Annual Summit:
1.   Salaries, contract work, premiums and taxes include expenses for the translation of materials, interpretation at meetings, editorial services and other necessary services. Total: EUR 2,900.
2.   Travel and hotel expenses include travel and hotel costs for invited guests and experts. EUR 1,540.
3.   Catering expenses include coffee breaks, lunches, dinners, and receptions. Total: EUR 3,250.
4.   Information-related, organizational and related expenses include copying of materials, purchase of stationery (folders, pens, etc.) for each participant, production of badges, table cards and other identification marks. Total: EUR 1,200.
 
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4.4. Standing Committee of the Baltic Sea Parliamentary Conference
and cooperation with the Baltic Sea organisations
 
Total expenses planned for the activities related to the work of the BSPC Standing Committee, the BSPC Enlarged Standing Committee, work of the BSPC working group on maritime policy, transport and infrastructure and the BSPC working group on civil security amount to EUR 8,156 which includes the following expense categories: contract work; catering expenses; transportation and hotel expenses; rent and leasing; information-related, organizational and related expenses.
 
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4.5. Cooperation with the Nordic Council
 
Expenses for meetings of the BA–NC Presidiums and committees have been planned and amount to EUR 8,945 which includes the following expense categories: contract work; catering expenses; rent and leasing; transportation and hotel expenses for experts; information-related, organizational and related expenses.
Time and venue:
· 26–27 January, Copenhagen (Denmark);
· 13–14 April, Norway;
· 26–27 June, place – tbc;
· 21–22 September, Sweden;
· 7–8 December, Finland.
 
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4.6. Cooperation with the Benelux Interparliamentary Consultative Council
 
Expenses for seminars, roundtable discussions and meetings of the BA – BICC Presidiums and committees have been planned and amount to EUR 8,725 which includes the following expense categories: contract work; catering expenses; rent and leasing; transportation and hotel expenses for experts; information-related, organizational and related expenses.
Time and venue:
· Tbc.
 
***
 
4.7. Cooperation with partners of the EU Neighbourhood Policy (GUAM, etc.)
 
Expenses for seminars, roundtable discussions and meetings of the BA – GUAM PA Presidiums and committees have been planned and amount to EUR 8,875 which includes the following expense categories: contract work; transportation and hotel expenses for experts; catering expenses; rent and leasing; information-related, organizational and related expenses.
Time and venue:
· Tbc.
 
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5. INFORMATIVE ACTIVITIES AND OTHER EVENTS
 
5.1. Baltic Assembly medals
 
It is planned to award Baltic Assembly medals for upholding the unity and cooperation of the Baltic States. Total: EUR 828.
 
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5.2. Homepage of the Baltic Assembly
 
It is planned to maintain and update the homepage of the Baltic Assembly (incl. the programme). Expenses for maintaining the BA homepage include the following categories: ensuring its functionality and updating its information. Total expenses planned for the homepage of the Baltic Assembly amount to EUR 925.
 
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6. BALTIC ASSEMBLY PRIZES FOR LITERATURE, THE ARTS AND SCIENCE
 
The Baltic Assembly awards its prizes annually. It is planned to hold the following meetings of the judging committees:
· meetings of the national judging committees (6 one-day meetings);
· meeting of the Joint Judging Committee on 23–24 September in Rīga (Latvia),
as well as the BA Prizes Awarding Ceremony.
 
***
 
Total expenses planned for the Baltic Assembly Prizes for Literature, the Arts and Science amount to EUR 43,628. The following expense categories are budgeted for the Baltic Assembly Prizes for Literature, the Arts and Science:
1.   Salaries and contract work (tax included) include expenses for contract work for jury members, translators, as well as a concert director and invited artists. Total: EUR 7,200.
2.   Transportation and hotel expenses include transportation and hotel costs for members of the Joint Judging Committee and Baltic Assembly Prize winners. Total: EUR 3,628.
3.   Catering expenses include expenses for coffee breaks and meals for Joint Judging Committee members and reception costs. Total: EUR 5,500
4.   Rent and leasing include rental of premises and leasing of equipment for the BA Prize Awards Ceremony. Total: EUR 2,300.
5.   Information-related, organizational and related expenses include copying of materials, purchase of stationery (folders, pens, etc.) for each participant, production of badges, table cards and other identification marks, other organisational expenses as well as unplanned expenses. Total: EUR 4,000.
6.   BA Prizes. The sum allocated for prize-winners is EUR 15,000. This category also includes the cost of production of statuettes and certificates. Total: EUR 22,200.
 
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7. SECRETARIAT OF THE BALTIC ASSEMBLY
 
 
The total amount of the expenses for the Secretariat of the Baltic Assembly is EUR 73,208.  The following expense categories are budgeted for the Secretariat of the Baltic Assembly:
1. Salaries and taxes for the staff of the BA Secretariat
It is planned to allocate EUR 52,108 for salaries of the BA Secretariat staff (including the employer’s state social insurance payment in amount of 9%, social insurance payment in amount of 24.09% and 25% personal income tax payments).
2. Office equipment and office expenses
The total sum planned for office equipment and office expenses is EUR 21,100. The following expense categories are included:
2.1. Office rent and utilities: EUR 9,271;
2.2. Electricity and heating: EUR 2,434;
2.3. Communication expenses (Internet, telephone, fax): EUR 3,734;
2.4. Stationery: EUR 3,396;
2.5. Information resources, programmes: EUR 465;
2.6. Services used (sanitation and repairs) and unplanned expenses: EUR 1,800.
 
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8. UNPLANNED EXPENSES
 
The total amount of unplanned expenses (changes in the currency rate, etc.) is EUR 2,200, i.e., 0.8% of the Baltic Assembly budget for 2010.