Friendly Socities Act

Link to law: http://www.moj.gov.jm/laws/friendly-socities-act

FRIENDLY SOCIETIES

THE FRIENDLY SOCIETIES ACT

REGULATIONS
(under section 69)

(Made by the Minister on the 17th day of July, 1968) L.N. 28916s

[Ist November, 1968.1

PART I. Preliminary

1. These Regulations may be cited as the Friendly Societies Regula- short title.
tions. 1968.

2. In these Regulations. unless the context otherwise requires- Interpreta-
tion.

"the Act" means the Friendly Societies Act and includes these
Regulations;

"the appointed day" means 1st November. 1968;

"auditor" means the person who audits the accounts of a registered
society in accordance with section 23 of the Act,

and other expressions have the same meanings as in the Act.

PART II. Matters to be provided for in the rules of a society

3. The matters in respect of which every registered society shall Matters
make rules are the matters set out in the First Schedule. for rules. First

Schedule.

PART 111. Meetings

4. Every society shall cause full and proper minutes of all proceedings ~ i a ~ ~ ~ .
of its general and special meetings and of all committee meetings to be
entered in a book or books kept for the purpose.

5. Notwithstanding anything in the rules of a society or branch to the HOUIS 01
contrary no meeting of any kind whatsoever shall take place or con-
tinue, and no subscriptions, levies or fmes or other moneys shall be
paid into the funds of a society or branch or to any officer thereof,
between the hours of eleven o'clock in the night and six o'clock of the
following morning.

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THE FRIENDLY SOCIETIES REGULATIONS. I968

When
notice of
meCtulgs
unnecessary.

Notice
of special
meeung.

Member
having
interest.

Form
of voting.

Multiple
elections.

Proposiap
and
seconding.

Who may
not preside
at election.

Counting
of votes.

6. It shall not be necessary to give or serve notice of any general or
regular meeting, the time or times for the holding of which are speci-
fically stated in the rules of a society or branch, upon any member
respectively thereof, anything to the contrary in the rules or constitution
of the society or branch notwithstanding.

7. Notice of a special meeting of a society or branch shall be deemed
to have been given or served upon every member of the society
or branch if a notification thereof be stuck up in a conspicuous place
in the registered office of the society or branch, as the case may be, for
at least fourteen clear days previous to such special meeting. or in the
alternative, if notice thereof be published once a week in a daily
newspaper circulating in the Island during at least two consecutive
weeks immediately prior to such special meeting, anything to the
contrary in the rules or constitution of the society or branch notwith-
standing.

8. A member of the committee of the society or branch shall not
vote or take part in any matter before the committee or general body
of the society or branch in which he has directly or indirectty any
interest.

PART IV. Voting at Elections

9. At all meetings of a society or branch voting shall be by ballot
or show of hands as required by the rules of the society or branch.

10.-(1) Not more than one office may be voted for at one time.

(2) Officers shall not be elected en bloc save in the case of the
election to office of the entire committee of management by acclamation.
that is to say, without any dissentient vote or protest.

11. No member may propose or second more than one person for
one office.

12. No member may preside at his own election or re-election to
office.

13.-41) Two or more tellers, as the case may require, shall be
appointed by the chairman for the purpose of counting the votes.

(2) If the chairman thinks it necessary, votes may be counted
in groups, that is to say, those supporting candidate A may be collected

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THE FRIENDLY SOCIETIES REGULATIONS, 1965 5

into one group; those supporting candidate B may be collected in
another group, and so on, with the formation of as many groups as
there are candidates.

14. A member under the age of eighteen years shall not hold an Age limit
for elective elective office in a society or branch. ofice.

15. In the event of the failure of an election in respect of any office. Failure
those previously appointed shall continue in office pending the holding e''CtiOn~
of a valid election as respects such office. Every o5cer shall remain
in office until the installation of his successor.

16. Where the rules of a society or branch are silent retiring members ~e-election.
shall be eligible for re-election.

PART V. Contribution Cards

17. The committee of management of every society and branch shall Contents of
contribution

issue to every member a contribution card, and it shall be the duty cards.
of the secretary to enter thereon from time to time all payments made
by the member in respect of entrance fee, monthly or weekly contribu-
tions, as the case may be, anniversary subscription, levies, dues, fines,
arrears and other payments made under the rules of the society or
branch. Every entry shall be initialled by the secretary. Every card
shall contain the necessary columns to provide for all the above entries
from the 1st day of January to the 31st day of December in any one
year. No card shall be issued to a member unless and until it is signed
by the secretary and the chairman.

18. Every contribution card whenever issued shall be returned to the Return of
contribution

secretary as soon as possible after the 31st day of December of the cards.
year of its issue but in no event later than the 31st day of January
of the year following its issue, and no card for the following year
shall be issued to a member until he shall have returned his card for
the previous year or satisfactorily accounted for its loss. It shall be
the duty of the secretary to furnish the committee of management with
a list of those members who have failed to return their cards by the
31st of January as required hereunler and the committee of manage-
ment of a society shall enquire into the -reason or reasons for the
failure of every member on the said list so to return his card, and
may impose a fine not exceeding fifty cents on any member of the
society who has failed so to return his card.

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THE FRIENDLY SOCIETIES REGULATIONS, 1968

Contribution
cards. to be
submitted
for audit.

List of
contribu-
tions, etc..
for auditor.

Enforce-
ment of
discipline.

Accounts
to be kept.

Instructiona
for keeping
accounts
cometly.

19. All contribution cards returned by members shall be kept by
the secretary and submitted for audit along with the said list showing
the action taken in each case by the committee of management as
respects those members who have failed to return their cards as here-
under provided.

20. It shall be the duty of the secretary of every society or branch
to supply the auditor for the purposes of the annual audit with a
certified list of the amount of contributions, dues, levies and fines in
arrear as respects every individual member in respect of every particular
fund for the year under review; and it shall be the duty of the auditor
to check and verify the items therein appearing with the register
of members and contribution cards of the society or branch.

PART VI. Discipline

21. Every society and branch shall under its rules have full power
and authority to enforce discipline among its members and obedience
to its said rules and to expel or otherwise discipline its members:
Provided that notwithstanding anything to the contrary contained in
the rules of a society or branch a member shall be entitled to be fully
informed of any charges against him, with the opportunity to be heard
in his own defence, before he can lawfully be suspended or deprived
of membership.

PART VII. Accounts

22.-(1) The committee of management of every society and branch
shall cause proper books of account to be kept, including a blotter, cash
books for both the secretary and the treasurer, a register of members. a
record of benefits paid to members and a general ledger so arranged
as to exhibit on one side all the sums at the debit of the account
of each particular fund or benefit assured by the society and on the
other all the same at the credit of each account.

(2) Proper vouchers shall be obtained for every payment.

23. If, at any time, it appears to the Registrar that the accounts of a
society or branch are not kept in such a manner as to show correctly
the state and condition of the society or branch as required under the
Act the Registrar may nominate a person to give such instructions as
will enable the officers of the society or branch to keep the accounts
correctly thereafter and the cost thereof shall be borne by the society
or branch.

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THE FRIENDLY SOCIETIES REGULATIONS, 1968 7

24. If the Registrar, upon inquiry or other examination, or from the $;%;&,.
returns, or from the special report of an auditor, or upon other evidence.
finds that the receipts and funds of a society or branch are insufficient
to justify the continuance of the current expenses of management and
administration or of any other expenses, or that the rates of salaries
or other allowances paid to its officers and members are excessive.
unfairly discriminatory, or otherwise unreasonable, he may call upon
the society or branch to reduce the whole or any item thereof and
may fix a limit therefor which shall in no case be exceeded until further
direction from him.

PART VUI. L m Fund

25. The committee of management shall present yearly to the general Account loan fund. of
body in general meeting a statement of accounts with respect to the
operation of the society's loan fund, if any, showing the loans outstand-
ing, deposits on hand, a report as to the instalments or repayments due
and unpaid, the action proposed to be taken in each case and a general
review of the operation of the said fund.

26. Notwithstanding the functions or powers of any other committee ~;g;;f
under the rules of a society the committee of management shall satisfy
itself that the provisions of the Act and all rules relating to the operation
of a loan fund have been complied with, and shall consider whether
there has been any alteration in the status of any borrower or his
sureties, if any, which would justify special action being taken for the
termination of any loan.

27. If a loan be repayable by instalments the borrower shall be hzblc
supplied with a card or book (for which he shall pay a sum not by ins-1-

mentr.
exceeding five cents) in which shall be recorded the amount and the
terms of the loan and in which the instalments repaid shall be entered
and initialled by the officer to whom the money is paid.

28. Except in the cases where the committee of management renews Recovery
of money6 a promissory note at maturity so soon as the debt or moneys due duein
respect of in respect of any loan made from a loan fund become due and payable I-.

by a member to a society, the committee of management shall, except
for good cause, forthwith take all reasonable and necessary steps to sue
for recovery and receive such debt or moneys and all interest due
thereon together with all legal, usual and customary costs, charges and
expenses.

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8 THE FRIENDLY SOCIETIES REGULATlOhS, 1968

PART IX. Audit

~ i i t 0ot 29. When any accounts of a society or branch are to be audited the
documenll
to be secretary of the society or branch shall make out and deliver to the
supplied auditor a list in writing of all vouchers, receipts, invoices and other

supporting documents and the books of the society or branch in which
the accounts of the society or branch are kept.

Auditing. 30.-31) The annual audit under the Act shall extend to the whole
of the accounts of the society or branch.

(2) The auditor shall make himself acquainted so far as neces-
sary for the purpose of the audit with the provisions of the Act, and
with the rules of the particular society or branch, the accounts of which
he is auditing.

(3) The auditor shall satisfy himself-
(a) as to the accuracy and sufficiency of the books and accounts

of the society or branch and that all transactions of the society
or branch are correctly and adequately recorded therein;

(b) that all payments made are duly vouched and have been
authorized in the manner prescribed by the Act;

(c) that so far as reasonably practicable all sums received and
all payments made by the society or branch for the period
have been brought to account;

(6) that where separate contributions are paid to particular funds
these have been stated separately and that any payments from
the funds have been correctly charged thereto; and

(e) that the accounts submitted to him for audit are drawn up
in the form and disclose such particulars as are prescribed
or required under the Act.

(4) Should there be errors in the annual return, or in the
books, accounts, vouchers or other documents submitted to the auditor.
the books, accounts, vouchers or other documents shall be returned
(at the cost of the society) for correction or adjustment, unless the
auditor be requested by the society to correct the inaccuracies, in which
case he shall be entitled to claim a special fee to be arranged between
him and the society, the amount, however, to be paid personally by
the officer or officers respectively responsible for the particular error
or errors, as the case may be. In the event of any dispute arising
between the society and an auditor appointed by the Registrar relating
to any matter or thing under this regulation either party shall be at

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THE FRIENDLY SOCIETIES REGULATIONS, 1968

liberty to refer the same to the Registrar whose decision shall be
final.

31. For the purpose of carrying into effect the provisions of the gtf"'
Act the auditor shall at every audit make such investigations as may invarigate.
be necessary.

32. Every auditor shall verify every annual balance sheet and shall ;$$;f
either certify that it is correct and in accordance with the law, or sheerr.
specially report to the society or branch and the Registrar in what
respect he finds it defective, incorrect, or not in accordance with the law.

33. If a person appointed by the Registrar to audit the accounts Report on
of a society or branch finds that there has been any misapplication $%cation.

etc.. of
or wrongful withholding of the funds, moneys or property of the funds.
society or branch by any person or persons he shall submit to the
Registrar a special report thereon.

34-41) Upon every audit of the accounts of a society or branch Auditor
must

it shall be the auditor's duty to examine every entry in the books examine
all enlriu of the society or branch; and under no circumstances whatsoever may inbooks.

the accuracy of the said accounts be verified by test checks.

(2) It shall be the duty of the auditor to demand a voucher
for every item of expenditure and in the case of sick, death and
funeral benefits to compare the books of account with the contribution
cards of those who received such benefits, and to satisfy himself that
those who received such benefits were in good compliance or standing
and entitled to be paid.

(3) The auditor shall also require to be produced a certificate
of death where required by section 43 of the Act.

35. Where in the opinion of an auditor the annual return or balance
sheet of a society or branch shows that the society or branch is not
in a position to.*provide for the payment of its benefits at the rates
in force without increase in its existing rates of contribution or that
owing to depletion in membership, excessive mortality, sickness, epi-
demic, or other cause its funds are insacient or are likely to be
insufficient to provide in the future for the payment thereof, he shall
specially report the same to the Registrar and in such report shall
set out all material facts relating to its financial condition as in his
opinion warrant alteration in its existing rates of contribution. The

Report on
inadequate
fun&.

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Review of
operation
of a
society.

Auditor
may make

Prlaciqles
governtng
determina-
tion of levy.

Record of
levies.

Registrar after consideration of the said report may call upon the
society or branch to make within such time as he may fix, but not
exceeding six months, such increase in its rates of contributions as will
enable the society or branch to provide for the payment of its benefits
at the rates in force, or alternatively such reduction in the benefits
payable by the society or branch, as will permit and justify its con-
tinuance upon a sound and solvent basis.

36. The Registrar may appoint an actuary, auditor, accountant, or
other qualified person to review for any period the operation of any
society or branch proposing or intending to give benefits payable
on the death of a member exceeding $100, and make a report to him
on the financial condition of the said society or branch and the
adequacy or otherwise of the subscriptions received by such society
or branch or of its funds to support the benefits or bonus moneys
payable by the society or branch having regard to the obligations
or liabilities of the said society or branch under its rules or any
proposed rules, the cost of every such report to be borne and paid
by the society or branch.

37. Every auditor shall, if he thinks fit, set out, in relation to the
audit of the accounts of a society or branch, such requirements and
recommendations as he may think desirable for the better operation
of the society or branch or the better arrangement of its accounts, and
in the discretion of the Registrar effect shaII be given thereto by the
committee of management within such time as may be directed by
him.

PART X. Levies

38. It shall be the duty of the committee of management in determin-
ing a levy authorized by the rules of a society or branch to exercise
a reasonable and honest discretion in estimating the amount that such
levy may be expected to realize. The committee shall not make a
larger or heavier levy than that which shall reasonably suffice to
satisfy the purpose for which such levy may lawfully be made.

39. A book shall be kept for the purpose of recording all levies
imposed upon members by a society or branch during each year, and
of the estimated results of such levies, and of the reason for each
such levy, and of the purposes for which, the moneys arising thereby
have been applied.

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THE FRIENDLY SOCIETIES REGULATIONS, 1968 11

40. Notwithstanding anything to the contrary contained in the rules ;;if;m
of a society or branch, the society or branch shall not, save with the ;~;n
written consent of the Registrar, impose a levy or levies which shall
exceed in the aggregate, in relation to a building fund the sum of
$2 or in relation to a banner fund the sum of 40c, respectively, payable
by any member of the society or branch, in any one year.

PART XI. Bonds

41.-(1) In all cases where under the rules of a society or branch Minimum
amount a bond is required to be given by a treasurer, the bond shall, except bonds.

where the Registrar otherwise orders, be given in an amount not less
than double the amount of money to be placed in the possession
or control of the treasurer and with at least one surety in a like sum.

(2) In no case under the rules of a society or branch may the
bond required to be given by any other officer having receipt or charge
of money be less than one-half of the amount required from the
treasurer, with at least one surety in a like sum.

(3) In all cases under the rules of a society or branch the bond
required to be given by a trustee shall, except where the Registrar
otherwise orders, be in a sum not less than $100 with at least one
surety in a like sum.

42. Bonds shall be attested by a Justice of the Peace who shall take Attatation
care (as far as possible) that the sureties to bonds are responsible Zdb,","$,4
persons. Sureties to bonds must testify. Every bond shall upon execu-
tion be filed in the office of the Registrar without the payment of any
fee.

43. A bond may be continuing to the extent that an officer reelected c o n ~ n u i ,
to the said office in a society or branch for a consecutive term or
terms need not furnish a fresh bond, and the surety thereto may
therein undertake to become bound, without further attestation, in
respect of any such consecutive term or terms of office to be held by
the principal in the society or branch. The committee of management
of every society or branch shall at least once in every year verify the
existence of the sureties to bonds furnished by officers.

PART XII. Reduction of Benefits

44. In the event of any epidemic, excessive sickness, emergency When
benefitc may or other unforeseen contingency impairing the funds of a society or be reduced.

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THE FRIENDLY SOCIETIES REGULATIONS, 1968

Pmadure
after
raolution
to reduce
benefits.

branch the committee of management of the society or branch may
by a resolution of the majority of its members reduce the benefits
payable or afforded under its rules or impose a special levy or levies
upon the members of the society or branch and such reduction of
benefits or special levy or levies shall be binding on the members of the
society or branch notwithstanding anything to the contrary contained
in the provisions of its rules or constitution.

45. Where the committee of management of a society or branch shall
determine by resolution to reduce the amount payable in respect of any
benefit under its rules on the grounds of epidemic, excessive sickness.
emergency or for other good cause, a copy of every such resolution
signed by the secretary and countersigned by the president or chief
executive officer of the society or branch shall be sent to the Registrar
and until that copy is so sent and an acknowledgement received there-
for the resolution shall not take effect. The committee of management
shall also cause a notification of every such reduction of benefit to be
posted in a conspicuous place in the registered office of the society
or branch for a period of not less than two months or to be mentioned
during at least four consecutive general meetings of the society or
branch. whichever is the less.

PART XIII. Pensioners

46. No society or branch shall save by the permission of a majority
of the members present and entitled to vote in general meeting declare
any person to be a pensioner on its funds. At least fourteen days' notice
of such meeting and intending resolution shall be given to such person.
Every pensioner shall be provided without charge with a card or docu-
ment signed by the secretary and countersigned by the president con-
taining the name and registered number of the society or branch, the
name, age and address of the person declared to be a pensioner, the
reason for such declaration and the. date from which such person
is declared to be a pensioner as aforesaid.

47. Every society or branch shall keep and maintain in a book
(to be known as the List of Pensioners) a list of the pensioners upon
its funds, and the secretary shall immediately duly record therein the
particulars herein required of every person declared to be a pensioner
of the society or branch. Every such list shall contain the name, age.
address, and reason for the declaration of pensionable status in respect
of every person recorded therein and shall be open to inspection at all
reasonable times by members of the society or branch without fee.

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THE FRIENDLY SOCIETIES REGULATIONS, 1968 13

48. Nothing herein shall prevent a member who has become a pen- ky;&
sioner of a society or branch from being by majority vote of the of pensionen.
members present and entitled to vote at a general meeting of the
society or branch taken off the List of Pensioners and from regaining
his previous status as an ordinary member subject to such terms and
conditions as the society or branch may impose. A note to such effect
shall, however, be made by the secretary in the List of Pensioners
against the name of every pensioner who has regained his status as an
ordinary member and the date thereof.

49. Notwithstanding anything to the contrary contained in the rules Pensioner
may appeal or constitution of a society or branch every pensioner respectively t o Registrar.

thereof, who has against his will been restored to the status of an
ordinary member with the duties and obligations attendant thereon
as required under the rules of the society or branch, shall be entitled
to apply to the Registrar who may if he considers the said restoration
to be unfair or inequitable in the circumstances of the case order him
to be retained as a pensioner of the society or branch or make such
other order as the justice of the case may require.

PART XIV. General and Miscellaneous

50. The committee of management of every society and branch shall Medical
have the right, and every member of every such society and branch yz2dE."
shall afford to the committee of management of the society or branch, :,"%
an opportunity to examine, through its medical, detail or optical officer,
as the case may be, the person of the said member when and as often
as it may reasonably require while a claim for benefits is pending or
within a reasonable time thereafter notwithstanding any provisions
contained in the rules or constitution of the society or branch to the
contrary.

51.--(I) The Tribunal for hearing appeals under subsection (4) of *,,,
section 8, subsection (4) of section 11. subsection (2) of section 17. TniUod.
subsection (3) of section 56 and subsection (2) of section 58 of the Act
shall consist of a chairman (who shall be either a barrister-at-law
or a member of the Jamaica Bar or a solicitor of the Supreme Court
of Jamaica) and two other persons, all of whom shall be appointed
by the Minister for such term as the Minister shall specify.

(2) Every appeal to the Tribunal shall be in the form of a
written memorandum which shall set out concisely the grounds and
reasons of the appeal.

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THE FRIENDLY SOCIETIES REGULATIONS, 1968

(3) Subject to the provisions of the Act, the procedure for the
consideration and determination of appeals to the Tribunal shall be
such as the chairman shall determine.

Appoinment 52. Every arbitrator to whom a reference is made under section 46
of
arbitraton. of the Act shall be a person selected by all parties to the dispute

or, where they cannot agree, appointed by the Registrar.

Reference to 53.-41) Where in pursuance of section 46 of the Act the Registrar
arbitration.

refers a dispute to arbitration, such reference shall be embodied in an
order of reference under his hand.

(2) Every order of reference under this regulation shall-
(a) specify the name, surname, place of abode and occupation

of the arbitrator or arbitrators;
(b) set out the dispute and full particulars thereof; and
(c) limit the time within which the award shall be forwarded by

the arbitrator or arbitrators to the Registrar.

Proceedings
in arbitra-
tion.

54.-(1) The proceedings before the arbitrator or arbitrators shall
as nearly as possible be conducted in the same way as proceedings
before a court of law and in particular the following provisions shall
have effect in respect thereof-

(a) notice of the time and place at which the proceedings are
to be held shall be given to the parties to the dispute and
such notice shall be a ten days' notice;

(b) a record of the evidence adduced before the arbitrator or
arbitrators shall be made, dated and signed by the arbitrator
or arbitrators;

(c) documents produced as exhibits before the arbitrator or
arbitrators shall be marked, dated and initialled by the
arbitrator or arbitrators and shall be attached to the file
of the proceedings; and

(d) in the absence of any party duly notified to attend, the
dispute may be decided by the arbitrator or arbitrators
ex parte.

(2) The award of the arbitrator or arbitrators shall-
(a) be in writing;

(b) be dated and signed by the arbitrator or arbitrators; and
(c) state the amount of the costs and expenses of the arbitration,

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THE FRIENDLY SOCIETIES REGULATIONS. 1968 15

if any, and by which party or parties to the dispute the same
are to be paid.

(3) Upon the completion of the proceedings the arbitrator
or arbitrators shall forward to the Registrar-

(a) the file of the proceedings; and
(6) the award.

and the Registrar shall send a copy of the award to each party to the
dispute.

(4) Subject to the provisions of these Regulations any dispute
referred to arbitration pursuant to section 46 of the Act shall be
determined in the manner provided by the Arbitration Act.

55.-41) The period within which an appeal to the Registrar under Appeal to
Registrar.

subsection (3) of section 46 of the Act may be made is one month
from the receipt by the appellant of the copy of the award or such
further period as the Registrar may in any case allow.

(2) Every such appeal shall be in the form of a written memo-
randum which shall set out concisely the grounds and reasons of the
appeal.

56-41) The Registrar shall, for the purposes of the Act, keep or Register.
cause to be kept in his office a register of societies to which the Act
applies.

(2) Such register shall be open to inspection by the public while
the office of the Registrar is open.

(3) For the purposes of section 20 of the Act, registration of the
office of a registered society or branch shall be effected by the inclusion
of the address thereof in the register kept by the Registrar made in
pursuance of an application therefor by the society or branch.

57. For the purposes of section 26 of the Act, the prescribed persons, ProviSion
are the valuer and the actuary. relating to section

26 of Act.

58. The fees set out in the right hand column of the Second Schedule :znd
shall be payable in respect of the matters set out opposite thereto Schedule.
in the left hand column thereof.

5 9 - 4 1 ) The forms contained in the Third Schedule are hereby PO-.
prescribed for the purposes of the Act. Third Schedule.

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THE FRIENDLY SOCIETIES REGULATIONS. I968

(2) Every such form may from time to time be modified by
the Registrar or replaced by a form approved by him.

FIRST SCHEDULE (Regulation 3)

Matters to be Provided for by the Rules of Registered Societies

1. The name and place of office of the society.

2. (a) The whole of the objects for which the society is to be established.
(b) The purpose for which the funds thereof shall be applicable.
(c) The terms of admission of members.
(d) The conditions under which any member may become entitled to any

benefit assured thereby, and the contributions payable by each member.
(e) The fines and forfeitures to be imposed on any member.
(fl The consequences of non-payment of any subscription, levy or fine.
(g) The suspension and expulsion of members.

3. The mode of holding meetings, the quorum, the right of voting and the
manner of voting, and the manner of making, altering, or rescinding rules.

4. (a) The appointment and removal of a committee of management (by
whatever name), of a secretary, a treasurer, and other officers (if any).

(b) The remuneration (including salary) payable to the members of the
committee of management, to the secretary, the treasurer, and other officers.

5. In the case of a society with branches, the composition and powers of the
central body, and the conditions under which a branch may secede from the
society.

6. The duties and obligations of officers having receipt or charge of money
of a society or branch and the keeping of the accounts.

7. The officers who have power to sign cheques and other documents on
behalf of the society.

8. The inspection of the books of the society by every person having an
interest in the funds of the society.

9. In case of dividing societies, a provision for meeting all claims upon the
society existing at the time of division before any such division takes place.

10. The keeping of separate accounts of all moneys received or paid on
account of every particular fund or benefit assured for which a separate table
of contributions payable has been adopted, and the keeping of separate accounts
of the expenses of management, and of all contributions on account thereof.

11. The voluntary dissolution of the society by consent of not less than
three-fourths in value of the members, and of every person for the .time being
entitled to any benefit from the funds of the society, unless his clam be first
satisfied or adequately provided for.

SECOND SCHEDULE (Regulation 58)

Fees
To be paid to a registered society ... ... 25c where rules consist

or branch for supplying a copy of not more than 10
of its rules Pages; . . . ... 40c m other cases.

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THE FRIENDLY SOCIETIES REGULATIONS. 1968

THIRD SCHEDULE (Regulation 59)

Application for Registration of a Society

To: THE REGISTRAR OF FRIENDLY SOCIETIES,
KINGSTON.

1. Name of Society: .................................................................................

Address : ..............................................................................................

2. No. of Members of Society: ..................................................................
(List o f names of not less than 21 members attached)

3. Signatures of 7 members and Secretary:

No.
Names

(Block Letters)

Signature o r

Marks
Addresses

................................

................................

................................

...............................

................................

...............................

................................

Secretary : ........................................

Address : .........................................

(a) 1. Three copies of the proposed rules of the society.

2. A list of the names and addresses of the secretary, treasurer and
every member of the governing body.

3. The prescribed registration fee.
(b) Section 14 of the Act requires that-

"(1) Where a society has branches, the application for registration
shall be accompanied by : -

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/

THE FRIENDLY SOCIETIES REGULATIONS. 1968

(a) a list of all the branches, and notice of the place where the
registered office of each branch will be situated;

( b ) if the rules of all the branches (in this Act called branch rules)
are or are intended to be identical, a statement to that effect
and four copies of those rules; and

(c) if the branch rules are not or are not intended to be identical, a
statement to that effect and four copies of the rules of each
branch.

(2) A society having a fund under the control of a central body
to which every branch is bound to contribute may be registered as a single
society.".

FORM 2
Certificate of Registration

Name of Society: ......................................................................................

Register No: .............................................................................................

The society described above is registered this ..........................................

day of ................................. 19 ...... as a* ..........................................
society under the Friendly Societies Act.

.........................................................
Registrar

*Insert friendly, or benevolent, o r specially authorized, as the case may
require.

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THE FRIENDLY SOCIETIES REGULATIONS, 1968 19

FORM 3

GENERAL STATEMEW OF m FUNDS AND E F T E ~ OF THE S m TOGETHER wrm AN ACCOUNT OF THE
RE^ AND EXPEND^ FOR m YEAR ENDED 31~1. DECEMBER. 19.. ..

............................................................................. Name of Society :
No. of Registration:. .........................................................................

........................................................................ Place of Business :.

Receipts

Entrance Fees . .
Contributions . .
Donations for Charity

Rents Collected . .
Bank Interest . .
Goods Sold . .
Levies . . . .
Fines . . . .
Other Receipts :-

...........................

...........................

...........................

...........................

Insert any other large items of expenditure.

Expenditure

Sick Benefits . .
Funeral Grants . .
Medical Fees . .
Charitable Grants . .
Management Expenses:-

Rents . . . .
Light . . . .
Salaries . .
Printing and Stationery

* ..........................
Miscellaneous (small sums) .
Total Expenditure for year

By Balance on last day of year.

Amount in hands of Treasurer .
Amount in Bank . .
Amount in Building Society .
Amount in Securities

Amount in Stock . .
Amount in Shares and Deben-
tures .. . -

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THE FRIENDLY SOCIETIES REGULATIONS, I968

FORM 3, contd.

Statement of Assets

... The Assets of the Society on the 31st day of December, 19. were :-

Cash Balance as shown above . . . . . . . .
Furniture, Fixtures and other property . . . . . .
Real Estate-Premises situate at . . . . . .
Any other property (name them) . . . . . .

Membership

On the 31st day of December, 19.. .. there were.. ..... .members on the books of the Society.

Secretary ......................................

................................................
Secretary's A&ess

................................................
Date

Auditor's Certgcate

We the undersigned members of the abovementioned Society, Auditors duly appointed by the said
Society, having gone carefully over all the Accounts, Vouchers, etc., of all Receipts and Disbursements
in detail, certify that the above General Statement of the Funds and effect together with the Account of
the Revenue and Expenditure of the Society is true and correct.

.............................................. I .............................................. t Auditors

(Date). ..........................
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THE FRIENDLY SOCIETIES REGULATIONS. 1968

Reg. No. ..............

FORM 4

ANNUAL BALANCE SHEET AS AT 3 1 s ~ DECEMBER. 19.. ....
Name of Society:. ..........................................

............................................... Address :
Balance Sheet

Funds and Liabilities h t s -
Sick Fund . . .. % Cash in Hand . . .. %
Funeral Fund . . .. % Cash at Bank:-
Management Fund .. % Current a/c (state Bank) .. %
Medical Fund . . .. %
Distress Fund . . .. % Cash in Deposit a/c . . .. S
List any other Liabilities:- Workers Savings and Loan Bank $

................................
(other Banks)

.............................. $
Land and Building . . .. S
Furniture, Fixtures and

Equipment . . .. %
List any other As&:-

.............................. $
s $

............................ Signature of Secretary.
.......................................... Adrtess

The undersigned, having had access to all Books, Deeds, Documents and Accounts of the Society
and having examined the foregoing Balance Sheet, and verified the same with the Books, Deeds
Documents and Accounts relating thereto, now sign the same as found to be correct, duly vouched,
and in accordance with law (subject to a Special-Reprt dated. ............................ .day of

Adrtess .....................................
Date of Completion of Audit. ....................

If no Special Report is made, the words in brackets should be struck out. The Auditor must make
a Special Report if in any respect the Accounts and Balance Sheet is incorrect, unvouched, or not in
accordance with law. A copy of any Special Report must be sent to the Registrar with this Balance
Sheet.

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22 THE FRIENDLY SOCIETIES REGULATIONS, 1968

............................. Name of Society
....................................... Ad.dress.

Number
Benefits

Members
(1

Moternity :

Dental:-
(i) Extractions

(ii) Treatment

Optical :-
(i) Examination or R e

fraction
(ii) Glasses

I
I

Other Benefits:-
(To be specified) I I

Rate or
mow-
ance
(3)

Reg. No. ................

Number
of

Benefits
(4)

Under
Rule
No.
(5)

Amount

Total S---------

N.B. The figures to be given in Columns Nos. 2 and 4 above need not necessarily agree.

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THE FRIENDLY SOCIETIES REGULATIONS, 1968

FORM 6

RENRN AS TO SIC- AND DEATH FOR lH@ YEAR ENDINO 3 1 ~ ~ DECZMBER. 19.. ......

N m e of Society. .................................... Reg. No. ................

Address. ...........................................

Sickness Pay:
Full pay lasting weeks

First period reduced
pay lasting weeks

Under

Second period reduced
pay lasting weeks

Rate Number

Permanent Sick Pay

Number
Amount

Total Sickness Pay

No.

Sums at Death:-

of t ordinary membas at S

pay

per
Week

of weeks
Members

Benefits

of wife (or husband) at S

Rule
and days 1 of

of t widows

of t dependent,

of t pensioners

of t long standing members

of t juvenile members

Total Total sums at Death S

*State number whm both husband and wife are members.

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THE FRIENDLY SOCIETIES REGULATIONS, I968

................................... Name of Society Reg. No. ................

........................................... Address.
.................................. No. of members.

(State number of members on the roll, including: every person who at any time war ofinuncial member of
the society or branch.)

1NvESTmm:-
(1) Cash in Treasurer's hands at 31st December, 19.. .. S S
(2) Cash on Deposit in Banks:

............................................
(Name of W and amount) S

(3) Amount, invested in or on the*+rity of the Stock, Shares. or
Debentures of any bank or bulldmg soaety established and re-
gistered in Jamaica:

........................................ S
(State Bank or Building Society and type of invest-

ment or security)

............................................ S
(4) Amount invested in real -ties:

............................................
(Give details)

(5) Amount invested in shares in any co-operative undertaking
with limited liability

(6) Amount in authorized trustee securities:

..........................................
(Give details)

Total Investments -
........................................

SigMIure of Secretary

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