L.R.O. 1/2012
LAWS OF GUYANA
GUYANA RICE PRODUCERS ASSOCIATION ACT
CHAPTER 69:01
Act
7 of 1946
Amended by
38 of 1952 10 of 1960 14 of 1960
6 of 1965 11 of 1967 20 of 1969
4 of 1972






1 – 33 ... 1/2012 (inclusive) by L.R.O.
Pages Authorised
Current Authorised Pages
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Index
of
Subsidiary Legislation
Page
Guyana Rice Producers Association Regulations 13
(Regs. 32/1948, 9/1949, 35/1951, 29/1953, 2/1955, 28/1957, 12/1960,
6/1962, 30/1962, 8/1966B)




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CHAPTER 69:01
GUYANA RICE PRODUCERS ASSOCIATION ACT
ARRANGEMENT OF SECTIONS
SECTION
1. Short title.
2. Interpretation.
3. Establishment of the Association.
4. Functions of the Association.
5. Management of affairs of Association vested in a Council.
6. Constitution and powers of the Executive Committee.
7. Constitution of District Associations.
8. Functions of Committee.
9. Power to make regulations.
10. Finance and accounts.
11. Transitional provisions.
__________________________ 1953 Ed.
c. 250 _______________________________________________________
7 of 1946 An Act to provide for the establishment of the Guyana Rice
Producers Association and for purposes connected
therewith.
[14th SEPTEMBER, 1946]
Short title.

Interpretation.
[38 of 1952
10 of 1960]
1. This Act may be cited as the Guyana Rice
Producers Association Act.
2. In this Act—
“Association” means the Guyana Rice Producers
Association established under this Act;
“Committee” means a Committee established under this Act
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Establishment
of the
Association.
Functions of
the
Association.
[10 of 1960
6 of 1965
20 of 1969]
for the management of the affairs of a District
Association;
“the Council” means the Council established under this Act
for the management of the affairs of the Association;
“district” means one of the districts into which Guyana is
subdivided for the purposes of this Act;
“District Association” means an Association of rice
producers constituted in a district for the purposes of this
Act;
“Executive Committee” means the Executive Committee
established under section 6;
“industry” means the rice industry of Guyana;
“rice producer” has the meaning assigned to it in section 2 of
the Rice Marketing Act;
“the regulations” means regulations made under section 9.
3. As from the 13th September, 1946, the rice
producers of Guyana for the time being shall collectively be a
body corporate by the name of the Guyana Rice Producers
Association.
4. The functions of the Association shall be the
performance of any of the following services:
(a) the protection, promotion and
advancement of the interests of rice
producers generally;
(b) the proposal of any measures
including co-operative schemes of all
kinds conducive to the maintenance
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Management
of affairs of
Association
vested in a
Council.
[10 of 1960
20 of 1969]
or extension of production in the
industry;
(c) making representations to the Minister
concerning any matter affecting
production in the industry, the
operations of the Rice Marketing
Board and the interests of rice
producers generally; and
(d) inquiring into and reporting on any
questions relating to the industry
which may be referred to it by the
Minister or by anybody lawfully
concerned with any phase of the
industry, and advising on any matter
connected therewith.

5. (1) The management of the affairs of the Association
shall be vested in a Council.
(2) The members of the Council shall be—
(a) one member of the Committee of
each District Association appointed
in accordance with the regulations;
and
(b) four other persons elected by the
members appointed under paragraph
(a) at a meeting held in pursuance of
the regulations.
(3) If any person appointed under paragraph (a) of
the last preceding subsection ceases to be a member of the
Committee of a District Association, his appointment as a
member of the Council shall cease to have effect without
prejudice to anything previously done by him in pursuance
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thereof, and the Committee of the District Association of
which such person was a member shall appoint another of its
members in his place.
(4) The Council shall be constituted as hereinbefore
provided for a period of two years commencing with the day
on which members who are appointed or elected as aforesaid
take office and shall, in like manner, be reconstituted for each
period of two years commencing immediately after a period
for which the Council was constituted or reconstituted under
this subsection.
(5) The Council shall, at its first meeting during
each period for which it is so constituted or reconstituted,
elect from among its members a President, a Senior Vice-
President and a Junior Vice-President as officers of the
Council.
(6) The Council shall have power to fill by
appointment any vacancy therein (whether occasioned by
death, resignation or any other cause) in respect of any
member or officer of the Council for the unexpired portion of
the term of office of such member or officer.
(7) The Council shall meet at least once in every
three months.

(8) The seat of a member of the Council shall
become vacant if he fails to attend three consecutive meetings
of the Council:
Provided that the Council may grant leave of
absence to any member thereof.
(9) The Council may appoint some fit and proper
person to be General Secretary of the Association and such
other officers and servants of the Association as may be
necessary, and may pay any person so appointed such
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Constitution
and powers of
the Executive
Committee.
[10 of 1960
6 of 1965
20 of 1969]
remuneration out of the funds of the Association as the
Council considers adequate, and may dismiss any such
person.
(10) In the event of there being any equality of
votes between candidates qualifying for any office or seat at
an election held under any provisions of this section, the
candidate who was first in order of nomination shall be
deemed to have been elected in accordance with such
provisions.
6. (1)There shall be established an Executive
Committee of the Council consisting of five members, being
the President and Vice- Presidents of the Council and two
other members thereof who shall be appointed by the Council
at its first meeting during each period for which it is
constituted or reconstituted under the last preceding section:
Provided that if the seat of any member of the
Executive Committee becomes vacant, by reason of his
ceasing to be a member of the Council or resigning from the
Executive Committee or otherwise, the Council shall appoint
another of its members in his place.
(2) Subject to the directions and general control of
the Council, the Executive Committee may, in the name and
on behalf of the Council, exercise the powers, duties and
functions of the Council under this Act not being a power,
duty or function of the Council under section 5 exclusive of
subsection (1) thereof, this section, section 7, section 9(3) or
section 10(3).

(3) The seat of a member of the Executive
Committee shall become vacant if he fails to attend three
consecutive meetings thereof and if the seat of the President
or a Vice-President becomes vacant under this subsection he
shall cease to be the President or a Vice- President of the
Council, as the case may be:
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Constitution
of District
Associations.
[10 of 1960]
Provided that the Council may grant leave of
absence to any member of the Executive Committee.
(4) Any two members of the Executive Committee
may, by a minute under their hands addressed to the General
Secretary of the Association, require him to submit for the
consideration and decision of the Council any matters relating
to the business of the Association.
7. (1) The Council shall, subject to the approval of the
Minister, subdivide Guyana into districts for the purposes of
this Act, and the rice producers in each of the districts so
created shall constitute a District Association and be the
members thereof.
(2) The Council may, subject to the approval of the
Minister, at any time and from time to time alter the
boundaries of any district or make a new subdivision of
Guyana into districts and the rice producers in each of the
districts so created shall constitute a District Association and
be the members thereof.
(3) The management of the affairs of a District
Association shall be vested in a Committee consisting of
seven members being—
(a) a Chairman;
(b) a Vice-Chairman; and
(c) five other members of the District
Association.
(4) Subject to this Act, a Committee shall be elected
for each District Association by members thereof in every
alternate year and the members of a Committee shall hold
office until the election of another Committee for the District
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Functions of
Committee.
[20 of 1969]
Power to make
regulations.
[10 of 1960
4 of 1972]

Association.
(5) A Committee shall meet at least once in every
month.

(6) The seat of a member of the Committee shall
become vacant if he fails to attend three consecutive meetings
of the Committee:
Provided that the Committee may grant leave of
absence to any member thereof.
(7) A Committee shall have power to fill by
appointment any vacancy therein (whether occasioned by
death, resignation or any other cause) in respect of any
member or officer thereof for the unexpired portion of his
term of office.
8. A Committee may with respect to its own district
perform any of the functions of the Association under section
4(b) and (c), but the decision of a Committee on any
measure to be proposed under paragraph (b) or any
representation to be made under paragraph (c) shall be
communicated through and by the Council.
9. (1) The Minister may make regulations generally
for the purpose of giving effect to this Act.
(2) Without prejudice to the generality of the
powers conferred by subsection (1), the Minister may in
particular make regulations for the following purposes:
(a) regulating the registration of
members of a District Association;
(b) providing the mode of electing
members of the Council or of a
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Finance and
accounts.
[10 of 1960
11 of 1967
20 of 1969]
Committee;
(c) fixing the quorum and prescribing the
times of and the procedure at
meetings of the Council, the
Executive Committee, a District
Association and a Committee;
(d) prescribing the duties of the officers
of the Council and of the officers of a
Committee;
(e) prescribing the duties of the General
Secretary of the Association and of the
Field Representative of a Committee;
(f) prescribing the records, books and
accounts which shall be kept by the
Council or a Committee; and
(g) prescribing the mode of
authentication of any document by
the Council, the Executive
Committee, a District Association or
a Committee and of service of
documents on the Council, the
Executive Committee, a District
Association or a Committee.
10. (1) The funds of the Association shall consist of
money paid by rice producers to the District Associations of
which they are members as registration fees prescribed by the
regulations.
(2) The said registration fees shall be paid to the
Committee of each District Association and the Committee
shall cause same to be deposited to the credit of the
Association in such account, opened under the provisions of
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Transitional
provisions.
subsection (7) at such bank as may be approved by the
Council.
(3) The funds of the Association shall be
appropriated to the purposes of this Act, and subject to the
provisions thereof the Council and every Committee may pay
and defray all expenses lawfully incurred by them out of any
money granted or allocated to or received by them.
(4) The reasonable travelling and subsistence
expenses incurred by members of the Council in attending
meetings of the Council or the Executive Committee, or by
any officer or servant of the Association appointed by the
Council in visiting in the performance of his duties areas
outside the City of Georgetown, shall be paid by the Council
out of its funds.
(5) The reasonable travelling expenses incurred by
the members of a Committee in attending meetings thereof
shall be paid by the Committee out of its funds.
(6) The Council shall have power to open and
operate a current or savings account with any bank in Guyana
and any cheque or other order for the payment of money shall
be signed by any officer of the Council and countersigned by
the General Secretary.
(7) The Council shall keep such books and
accounts as may be necessary to record its receipts and
payments and shall, on or before the 31st March in each year,
cause its books and accounts in so far as they relate to its
transactions to the 31st December in the preceding year to be
audited by an auditor qualified under section 121 of the
Companies Act and published in at least one newspaper.
11. (1) The members of the first Council and its
officers shall be appointed by the Minister, and they shall
remain in office and perform all the functions of the Council
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until the Council has been elected in manner provided by
section 5(3).
(2) Until Guyana shall be subdivided into districts
as provided by section 7(1), the Council appointed pursuant
to subsection (1) shall create such and so many districts as it
may think fit, and the rice producers in each such district
shall collectively constitute a District Association and be the
members thereof.
(3) The Minister may, on the recommendation of
the Council appointed pursuant to subsection (1), appoint the
Committee for the management of the affairs of each District
Association constituted under subsection (2) and every such
Committee shall remain in office and shall perform all the
functions of a Committee until a Committee has been elected
under section 7.
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SUBSIDIARY LEGISLATION
_________________
GUYANA RICE PRODUCERS ASSOCIATION
REGULATIONS
ARRANGEMENT OF REGULATIONS
REGULATION
1. Citation.
2. Interpretation.
THE REGISTER
3. The Register.
ELECTION OF MEMBERS OF A COMMITTEE
4. Procedure for election of Committee.
5. Designation of Associations and Committees.
APPOINTMENT OF MEMBERS OF THE COUNCIL
6. Appointment of members of the Council.
7. Duty of persons appointed members of the Council.
ELECTION OF MEMBERS OF THE COUNCIL
8. Procedure for electing the Council.
9. Election of President and Vice-President.
QUORUM, TIMES OF AND PROCEDURE AT MEETINGS
10. Quorum at meetings of the Council and the Executive Committee.
11. Convening of meetings of the Council.
12. Decisions of the Council or Executive Committee by majority of
votes.
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REGULATION
13. Quorum at meetings of a Committee.
14. Convening of meetings of Committee.
15. Decision of Committee by majority of votes.
NOTICE OF MOTIONS, ETC.
16. Notice of motions, etc.
DUTIES OF OFFICERS OF THE COUNCIL
17. The President.
18. Vice-Presidents.
DUTIES OF THE GENERAL SECRETARY
19. The General Secretary.
DUTIES OF A FIELD REPRESENTATIVE OF A COMMITTEE
20. Duties of a field representative of a Committee.
THE RECORDS, BOOKS AND ACCOUNTS TO BE KEPT
21. Council’s books.
22. Committees’ books.
23. Form of the register.
24. Membership card.
FEES ON REGISTRATION
25. Registration fee.
AUTHENTICATING DOCUMENTS AND SERVICE THEREOF
26. Authentication of documents.
27. Authentication of documents.
28. Service of notices, etc.
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REGULATION
GENERAL
29. Council’s decision binding on all District Associations.
30. Attendance of General Secretary at meetings of District Committees,
etc.
SCHEDULE- Forms
Reg. 32/1948
9/1949, 35/1951
29/1953, 2/1955
28/1957,12/1960
6/1962, 30/1962
8/1966B
GUYANA RICE PRODUCERS ASSOCIATION
REGULATIONS

made under section 9
Citation. 1. These Regulations may be cited as the Guyana Rice
Producers Association Regulations.
Interpretation.
[Reg.12/1960]
The Register.
[Reg. 29/1953.
2/1955, 28/1957,
12/1960,
2. In these Regulations –
“chairman" means the chairman of a committee;
“Field Representative" means the person appointed by the
Council to be the Executive Officer of a committee;
“General Secretary" means the General Secretary of the
Association;
“President" means the President of the Council.
THE REGISTER
3. (1) The Committee of each District Association
shall prepare a register of all rice producers who submit
claims to be registered as members of the District Association
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30/1962,
8/1966B]
in the manner hereinafter provided.
(2) Every Committee shall take all reasonable steps
to ensure the registration of as many as possible of the
members of its District Association.
(3) On or before the 1st May in each year, the
General Secretary shall publish, in at least one daily
newspaper, a notice requiring every rice producer in every
district in Guyana who desires to be registered as a member
of the District Association to deliver to the district
administration officer or the district agricultural officer, or
any chairman of a village council, or any rice producer who is
a landlord, on or before the 31st December a notice of that
person's claim to be so registered.
(4) Every person to whom a notice of any such
claim is delivered may require the claimant to produce
evidence in support of his claim, and if satisfied that the claim
is valid, shall sign and deliver to the claimant a certificate
which shall be in Form 1 in the Schedule.
(5) Any person claiming to be registered as a
member of a District Association shall produce to the Field
Representative of the Committee of the district a certificate
signed under the preceding paragraph, that he is a rice
producer in that district.
(6) When it is certified as hereinbefore provided
that a claimant is eligible for registration, he shall, upon
payment to the Field Representative of a fee of one dollar, be
registered as a member of the District Association for a period
of one year from the 1st January previous to the date of the
claim to be registered and shall thereafter remain a registered
member on payment of the fees prescribed in regulation 25.
(7) A copy of the register of each District
Association shall be kept by the General Secretary, and made
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Procedure for
election of
Committee
{Reg. 2/1955,
12/1960
6/1962]
up from the particulars supplied by the Committee at the end
of each month. In the event of any dispute as to the accuracy
of any entry in a register, the copy of that register kept by the
General Secretary shall be deemed to be correct.
ELECTION OF MEMBERS OF A COMMITTEE
4. (1) A Committee shall be elected for each District
Association in the manner hereinafter provided on or before
the 30th April in every alternate year commencing with the
year 1960.
(2) The Council shall, in every year in which such
elections are to be held, appoint a day and place for the
nomination of candidates, and a day and polling station for
the election of candidates, in each district:
Provided that the Council may subdivide any
district, and may appoint a head polling station in any such
subdivision and a sub- polling station in every other
subdivision of the district and may alter the boundaries of
any subdivision or make new subdivisions or cancel or vary
any appointment made under this paragraph.
(3) The General Secretary shall, by leaflets, by
notice published in at least one daily newspaper and by
causing notices to be posted up at the office of each District
Association, police stations, magistrate court rooms and at
other conspicuous places in the district, give to members of
the District Association at least fourteen days notice of such
days and places as may be appointed for the nomination and
election of members of a Committee of the District
Association.
(4) For the purpose of an election of a Committee,
the General Secretary shall appoint a Returning Officer for the
district and, in the case of a district which has been
subdivided under paragraph (2), a Presiding Officer for each
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subdivision in which a sub-polling station is situated and may
cancel or vary any such appointment.
(5) The General Secretary shall, for the said
purpose, compile a list for the district, or for each subdivision
thereof, if any, of the rice producers entitled to vote therein
and shall forward the list to the Returning Officer for the
district or, if the list is for a subdivision in which a sub-polling
station is situated, to the Presiding Officer for the subdivision.
(6) On the day and at the place appointed for the
nomination of candidates in his district, the Returning Officer
shall attend to receive nominations from the hours of eight to
ten in the forenoon.
(7) No nomination shall be accepted unless the
candidate is a registered member of the District Association
and is proposed and seconded by two other registered
members who are present when the nomination is made. A
person shall not be deemed to be a registered member of a
District Association for the purposes of this paragraph if his
registration fee for any year has not been paid.
(8) No less than seven .candidates shall be
nominated for the purpose of the election of a committee.
(9) If only seven candidates are nominated, the
Returning Officer shall publicly declare them elected as
members of the Committee.
(10) If at the close of the nominations there are
more candidates nominated than there are seats to be filled,
the Returning Officer shall publicly declare that an election of
the candidates will be held on the day appointed therefor and
shall assign a symbol to each candidate:
Provided that the Returning Officer shall not be
precluded from assigning the same symbol to more than one
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candidate by reason only of this paragraph.
(11) The Returning Officer shall, at the close of the
nominations, forward a report under his hand of the result of
the nominations to the General Secretary.
(12) At every election of a Committee, voting shall
be by ballot.
(13) Every Returning Officer and every Presiding
Officer shall ensure that the polling station or head polling
station or sub-polling station in his district or subdivision
thereof, as the case may be is sufficiently provided with
doors, barriers, tables, chairs, a ballot box and such other
conveniences as may be necessary for the holding of the
election therein.
(14) On the day appointed for the election, the
Returning Officer shall attend at the polling station or head
polling station in his district, and, if the district has been
subdivided as aforesaid, every Presiding Officer shall attend
at the sub-polling station in his subdivision, from the hour of
seven in the forenoon to the hour of six in the afternoon.
(15) At an election of a Committee, every
registered member of the District Association shall be entitled
to one vote for every seat to be filled. A person shall not be
deemed a registered member of a District Association for the
purpose of this paragraph if his registration fee for any year
has not been paid.
(16) Upon producing his membership card
between the hours aforesaid on the day appointed for the
election at the polling station or head polling station or sub-
polling station in the district or subdivision thereof in which
he is a rice producer, as the case may be, a member of the
District Association who is entitled to vote at the election shall
be given a ballot paper showing the names and symbols of
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the candidates by the Returning or Presiding Officer.
(17) Upon being given a ballot paper as aforesaid,
the member shall delete the names of all candidates other
than those for whom he wishes to vote.
(18) If any member is incapacitated by blindness or
other physical cause or by illiteracy from voting in the
manner specified in the preceding paragraph, the Returning
or Presiding Officer who gave him the ballot paper shall, at
the request of the member mark such ballot paper in the
manner directed by him.
(19) Every ballot paper marked in accordance with paragraph (17) or (18) at any polling, head polling, or sub-
polling station shall be placed in the ballot box at such station
in the presence of the Returning or Presiding Officer
attending there.
(20) When a member has voted, the Returning or
Presiding Officer who gave him the ballot paper shall cross
the member's name off the list of those entitled to vote at the
station where he has voted.
(21) At the hour of six in the afternoon on the day appointed for an election of a Committee, voting shall
cease at every polling, head polling or sub-polling station in
the district and the Returning Officer shall record the number
of votes given for each candidate at the station where such
Officer is attending and, if the district has been subdivided as
aforesaid, each Presiding Officer shall record the number of
votes given at his sub-polling station for each candidate, seal
the ballot box at the sub-polling station, and forthwith take
the same, together with such record and the list of persons
entitled to vote at the sub-polling station, to the Returning
Officer at the head polling station in the district.

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(22) After recording the number of votes in
accordance with the preceding paragraph and receiving the
records made in accordance therewith by the Presiding
Officers (if any) in the district, the Returning Officer shall
publicly declare the seven candidates who have received the
highest number of votes, to be elected as members of the
Committee.
(23) Whenever there is an equality of votes
between candidates qualifying for any seat at an election of
members of a Committee the candidate who was first in order
of nomination shall be declared elected to that seat.
(24) The decision of the Returning Officer as to any
question arising in respect of any ballot paper shall be final.
(25) After declaring the results of the election, the
Returning Officer shall forward a statement of the candidates
elected, and return all lists of persons entitled to vote in the
district, to the General Secretary who shall forward such
statement to the Minister.
(26) The members of every Committee shall, as
hereinafter provided, elect out of their number a Chairman,
and a Vice-Chairman of the Committee for the ensuing term.
(27) The General Secretary shall within fourteen
days of the election of a Committee summon a meeting of the
members thereof for the purpose of electing a Chairman, and
a Vice-Chairman; and not less than three days notice of the
meeting shall be given in writing.
(28) The General Secretary, or a person deputed by
him, shall preside at the meeting and he shall, with such
assistance as he may deem necessary preside over and
conduct the election of the Chairman and the Vice-Chairman.

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Designation of
Association
and
Committees.
[Reg. 2/1955
12/1960]
Appointment
of members of
Council.
[Reg. 12/1960]
Duty of
persons
appointed
members of the
Council.
[Reg. 12/1960]
Procedure for
electing the
Council.
[Reg. 2/1955
12/1960]
5. A District Association or Committee may be
designated by inserting the name of the district and a number
in the expression, “…………………………….District Rice
Producers Association No……..” or
“………………………….District Rice Producers Committee
No………”
APPOINTMENT OF MEMBERS OF THE COUNCIL
6. Each Committee shall, on or before the 15th May in
the year in which it is elected, appoint one of its members to
be a member of the Council and shall forthwith report to the
General Secretary the name and address of the person so
appointed.
7. The persons appointed by the several Committees
in any year to be members of the Council shall proceed to the
place of meeting fixed in accordance with these regulations
and elect four other members of the Council in the manner
hereinafter provided.
ELECTION OF MEMBERS OF THE COUNCIL
8. (1) The persons appointed as aforesaid, in this
regulation referred to as electors, shall, before the 31st May in
the year in which they were appointed, meet at some
convenient time and place named by the Council for the
purpose of electing four other members of the Council for the
ensuing term.
(2) The General Secretary shall give to every
Committee and every elector at least seven days' notice of the
time when and the place where the meeting shall be held.
(3) The General Secretary shall preside over the
meeting of electors and conduct the election of members of
the Council.

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Election of
President and
Vice-
Presidents.
(4) At the meeting at least four persons shall be
nominated and seconded by electors as fit and proper persons
to be members of the Council.
(5) If only four persons are nominated and
seconded, the General Secretary shall declare them duly
elected members of the Council, but if more than four persons
are nominated and seconded, the names of such persons shall
be listed and every elector present at the meeting shall be
supplied with a ballot paper showing a true copy of such list.
(6) A meeting of electors may be adjourned for not
longer than twelve hours in order to allow the preparation of
ballot papers.
(7) The elector shall mark his vote upon the ballot
paper by drawing his pen through the names of all the
candidates other than that or those of the person or persons
for whom he wishes to vote.
(8) Every elector shall be entitled at every election
to one vote for every seat to be filled.
(9) The requisite number of persons receiving the
highest number of votes at the meeting shall be declared
members of the Council.
(10) The General Secretary shall notify each
Committee of the names of the persons who have been
elected members of the Council; and also shall notify each
member of his appointment.
9. At the first meeting of the Council, the General
Secretary shall preside over and conduct the election of a
President and two Vice- Presidents, a Senior and a Junior.

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Quorum at
meetings of the
Council and the
Executive
Committee.
[Reg. 12/1960]
Convening of
meetings of the
Council.
[Reg. 12/1960]
QUORUM, TIMES OF AND PROCEDURE AT MEETINGS
10. (1) At every meeting of the Council, nine members
shall form a quorum.
(2) In the absence of the President and both Vice-
Presidents, the members present may choose one of their
number to preside over the meeting.
(3) At any meeting of the Executive Committee the
President, or a Vice-President, or two other members thereof
shall form a quorum.
11. (1) The Council may meet for the transaction of
business as often as it may be summoned either by direction
of the President the written requisition of at least thirteen
members of the Council or for the purpose of complying with
a requisition made under section 6(4) of the Act. In such
requisition there shall be stated the nature of the business to
be transacted at the meeting, and the requisition shall be
delivered to the General Secretary.
(2) The General Secretary shall summon a meeting
of the Council on, and in accordance with, the instructions of
the President, and also within three days after the receipt by
him of a requisition made in accordance with paragraph (1) of
this regulation or section 6(4) of the Act and in so doing he
shall notify the time and place of, and the nature of the
business to be transacted at such meeting.
(3) Subject to the Act, the Council may fix the times
of the regular meetings of the Council.
(4) Every notice convening a meeting of the
Council shall state the time and place of, and the nature of the
business to be transacted at such meeting.
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Decision of
Council or
Executive
Committee by
majority of
votes.
[Reg. 12/1960]
Quorum at
meetings of a
Committee.
Convening of
meetings of
Committee.
[Reg. 12/1960]
(5) Members of the Council shall be notified as to
the dates of Ordinary Meetings at least seven days
beforehand, and of Special Meetings at least three days
beforehand.
12. Every question at a meeting of the Council or the
Executive Committee shall be decided by a majority of votes
and every member present at a meeting shall have one vote
upon any question before the Council or the Executive
Committee, but the President or other member shall have in
addition a casting vote in the case of equal votes being given
on any question.
13. (1) At a meeting of a Committee four members
shall form a quorum.
(2) In the absence of the Chairman and Vice-
Chairman, the members present may choose one of their
number present to preside over the meeting.
14. (1) A Committee may meet for the transaction of
business as often as it may be summoned either by direction
of the Chairman on the written requisition of at least four
members of the Committee. In such requisition there shall be
stated the nature of the business to be transacted at the
meeting and the requisition shall be delivered to the Field
Representative.
(2) The Field Representative shall summon a
meeting of a Committee on, and in accordance with, the
instructions of the Chairman, and also within three days after
the receipt by him of a requisition made in accordance with
paragraph (1) and in so doing shall notify the time and place
of, and the nature of the business to be transacted at such
meeting.
(3) Subject to the Act, a Committee may fix the
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Decision of
Committee by
majority of
votes.

Notice of
motions, etc.
[Reg. 12/1960]

The President.
[Reg. 12/1960]
times of the regular meetings of the Committee.
(4) Every notice convening a meeting of a
Committee shall state the time and place of, and the nature of
the business to be transacted at such meeting.
(5) A notice of each meeting of the District
Committee or District Association shall be sent the General
Secretary at the same time when being despatched to
members of the Committee.
(6) Members of the Committee shall be notified as
to the dates of Ordinary Meetings at least seven days
beforehand, and of Special Meetings at least three days
beforehand.
15. Every question at a meeting shall be decided by a
majority of votes and every member present at a meeting
shall have one vote upon any question before a Committee,
but the Chairman or other presiding member shall have in
addition a casting vote in the case of equal votes being given
on any question.
NOTICE OF MOTIONS, ETC.
16. Notice of motions, resolutions, and questions shall
be served on General Secretary or the Field Representative, as
the case may be, in writing at least ten days before the
meeting of the Council or the Committee, and copies of all
such notices of motions and resolutions shall be circulated to
members at least three days beforehand.
DUTIES OF OFFICERS OF THE COUNCIL
17. The President when present at a meeting shall
preside over and conduct the meeting of the Council or the
Executive Committee.

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Vice-
Presidents.
The General
Secretary.
[Reg. 12/1960]

18. A Vice-President shall preside at a meeting of the
Council or the Executive Committee in the absence of the
President, and in case of the inability of the President from
any cause whatever to perform his functions the Senior Vice-
President and in his absence the Junior Vice-President shall
act for the President.
DUTIES OF THE GENERAL SECRETARY
19. The General Secretary shall—
(a) attend all meetings of the Council or
the Executive Committee; and record
the minutes of the proceedings
thereof, incorporating only salient
points in discussion and decisions
taken;
(b) keep a copy of the register of each
District Association;
(c) receive all annual grants and other
money payable to the Council of the
Association and give receipts therefor
and deposit in an approved bank all
money received by him for the
Council of the Association except
such sums as he may be authorised by
the Council or the Executive
Committee to retain in his possession
for miscellaneous expenses;
(d) keep the accounts, documents and
papers of the Council of the
Association in such manner and for
such purposes as the Council or the
Executive Committee may direct;

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Duties of a
Field
Representative
of a Committee.
(e) prepare and transmit to the Minister,
after approval by the Council, the
statement referred to in section 10(7)
of the Act; and
(f) on all occasions in the execution of his
office act under the superintendence,
control and direction of the Council
and the Executive Committee,
and also generally do all things necessary to ensure the
proper functioning of the Association including the
supervision of the work of the District Committees, the
general administration of the affairs of the Association, and
also shall secure the observance of the provisions of the Act
and regulations by all concerned.
DUTIES OF A FIELD REPRESENTATIVE OF A
COMMITTEE
20. Every Field Representative shall –
(a) attend all meetings of the Committee
and record correctly the minutes of
the proceedings thereof;
(b) receive all money provided by the
Council for the payment of the
expenses of the Committee, and all
fees paid by members of the District
Association, and give receipts
therefor, and deposit in an approved
bank all money received by him for
the District Association, except the
sum of ten dollars which may be
retained in his possession from time
to time for miscellaneous expenses;

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Council’s
books.
Committees’
books.
(c) keep the accounts, documents and
papers of the District Association in
such manner and for such purposes as
the Committee may direct;
(d) transmit to the General Secretary
forthwith a copy of the minutes of the
proceedings of every meeting of the
Committee authenticated by the
signatures of the Chairman and
himself; and
(e) on all occasions in the execution of his
office act under the superintendence,
control and direction of the
Committee.
THE RECORD, BOOKS AND ACCOUNTS TO BE
KEPT
21. The Council shall –
(a) prepare and keep a cash account
showing receipts and expenditure of
all moneys and the dates and
purposes thereof;
(b) annually make out a balance sheet
showing receipts and expenditure,
funds and effects of the Association.
22. A Committee shall –
(a) keep a cash account showing receipts
and expenditure of all moneys and
the dates and purposes thereof;
(b) annually make out a balance sheet
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Form of the
register.

Membership
card.

showing receipts and expenditure,
funds and effects of the District
Association;
(c) have power to open and operate a
current or savings account with any
approved bank in Guyana and any
cheques or other order for the
payment of money shall be signed by
any officer of the Committee and
countersigned by the Field
Representative;
(d) keep such books and accounts as may
be necessary to record its receipts and
payments; and
(e) on or before the 28th February in each
year transmit the Council a statement
of its transactions to the 31st Decem-
ber in the year last past, which
statement shall be audited by the
General Secretary or by someone
authorised in writing by him.
23. The register shall be made out in suitable columns
for the purpose of recording members numerically,
registering the names and addresses of members, their
respective categories of membership, recording the payment
of their annual registration fees, stating year for which paid,
date of payment, receipt number, and remarks; and for these
purposes Form 2 in the Schedule must be used.
24. (1) Every member of a District Association shall be
supplied with a membership card containing the same
particulars as the register mentioned in regulation 23, and of
every payment of registration fees by the member.

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Registration
fee.
[Reg. 12/1960
8/1966B]

Authentication
of documents.
[Reg. 12/1960]
Authentication
of
Documents.

Services of
notices, etc.
[Reg. 12/1960]
Council’s
decisions
(2) If the original card is lost a duplicate shall be
issued on payment of a fee of twelve cents and it shall be
marked "DUPLICATE" written in red ink.
FEES ON REGISTRATION
25. Every member shall pay to the Field
Representative the sum of one dollar each year in respect of
his membership of the Association; and shall be given a
receipt for such payment.
AUTHENTICATING DOCUMENTS AND SERVICE
THEREOF
26. Every document made by the Council or the
Executive Committee, not being a letter written on the
instructions of the Council or the Executive Committee, shall
be authenticated by the signatures of the President and the
General Secretary, and every such letter shall be signed by the
General Secretary.
27. Every document made by a Committee, not being
a letter written on the instructions of the Committee, shall be
authenticated by the signatures of the Chairman and the Field
Representative and every such letter shall be signed by the
Field Representative.
28. All notices and other documents for service on the
Council or a Committee shall be served by handing the same
to the General Secretary or the Field Representative, as the
case may be, or by sending the same by post to the General
Secretary at the head office of the Association, or to the Field
Representative at his usual place of abode.
GENERAL
29. Decisions of the Council or the Executive
Committee of the Association in any matter affecting the
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binding on all
District
Associations.
[Reg. 12/1960]
Attendance of
General
Secretary at
meetings of
District
Committees,
etc.
[Reg. 12/1960]
[Reg. 28/1957]
interests of the Association shall be binding on all District
Associations and members thereof.
30. The General Secretary shall be entitled to attend
any meeting of a District Committee or District Association
and to take part in the proceedings at the meeting but not to
vote thereat.
SCHEDULE
FORMS
GUYANA RICE PRODUCERS ASSOCIATION
FORM 1
CLAIM TO BE REGISTERED AS A MATTER
To the Field Representative of .................................................
District Rice Producers Association No....................
I .............................................of.................................................. Name in full sufficient postal address
a rice farmer/landlord/manufacturer hereby claim to be
registered as a strike out which do not apply
member of the above named District Rice Producers
Association.
Qualifications
1. I have attained the age of 21 years.
2. I possess the following qualification. (Fill in one which
applies).

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(a) I cultivate............acres of rice land rented
from....................at......................vide receipt
attached or entry in Pass Book.
(b) I am owner of Plantation............................................
(c) I am the owner of a rice factory situated
at..........................Dates this..................day
of..............20.........
.....................................
Signature or Mark
Witnesses to Mark
1. ...............................................................................................
2. ...............................................................................................
To the Field Representative:
I hereby certify that this claimant is eligible/not
eligible to become a member of the above named District Rice
Producers Association.
.....................................
(State qualification of
Certifying officer)
FOR OFFICE USE ONLY
Date Received..................................................................................
Receipt No. ......................................................................................
Membership No. .............................................................................
_________________