Council Decision 2005/495/CFSP of 11 October 2005 concerning the conclusion of an Agreement in the form of an Exchange of Letters between the European Union and Brunei, Singapore, Malaysia, Thailand and the Philippines on the participation of those States


Published: 2005-10-11

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13.7.2007   

EN

Official Journal of the European Union

L 183/51
COUNCIL DECISION 2005/495/CFSP
of 11 October 2005
concerning the conclusion of an Agreement in the form of an Exchange of Letters between the European Union and Brunei, Singapore, Malaysia, Thailand and the Philippines on the participation of those States in the European Union Monitoring Mission in Aceh (Indonesia) (Aceh Monitoring Mission — AMM)
THE COUNCIL OF THE EUROPEAN UNION,
Having regard to the Treaty on European Union, and in particular Article 24 thereof,
Having regard to the recommendation from the Presidency,
Whereas:

(1)

On 9 September 2005 the Council adopted Joint Action 2005/643/CFSP (1) on the European Union Monitoring Mission in Aceh (Indonesia) (Aceh Monitoring Mission — AMM).

(2)

Article 10(4) of that Joint Action provides that detailed arrangements regarding the participation of third States shall be the subject of an Agreement, in conformity with Article 24 of the Treaty on European Union.

(3)

On 13 September 2004 the Council authorised the Presidency, assisted where necessary by the Secretary-General/High Representative, in case of future EU civilian crisis management operations, to open negotiations with third States with a view to concluding an Agreement on the basis of the model Agreement between the European Union and a third State on the participation of a third State in an European Union civilian crisis management operation. On this basis, the Presidency negotiated an Agreement in the form of an Exchange of Letters with Brunei, Singapore, Malaysia, Thailand and the Philippines on the participation of those States in the European Union Monitoring Mission in Aceh (Indonesia) (Aceh Monitoring Mission — AMM).

(4)

The Agreement in the form of an Exchange of Letters should be approved,
HAS DECIDED AS FOLLOWS:
Article 1
The Agreement in the form of an Exchange of Letters between the European Union and Brunei, Singapore, Malaysia, Thailand and the Philippines on the participation of those States in the European Union Monitoring Mission in Aceh (Indonesia) (Aceh Monitoring Mission — AMM) is hereby approved on behalf of the European Union.
Article 2
The President of the Council is hereby authorised to designate the person(s) empowered to sign the Agreement in the form of an Exchange of Letters in order to bind the European Union.
Article 3
This Decision shall take effect on the day of its adoption.
Article 4
This Decision shall be published in the Official Journal of the European Union.

Done at Luxembourg, 11 October 2005.


For the Council


The President

G. BROWN



(1)  OJ L 234, 10.9.2005, p. 13. Joint Action as last amended by Joint Action 2006/607/CFSP (OJ L 246, 8.9.2006, p. 16).


13.7.2007   

EN

Official Journal of the European Union

L 183/52
AGREEMENT
in the form of an exchange of letters between the European Union and Brunei on the participation of Brunei in the European Monitoring Mission in Aceh (Indonesia) (Aceh Monitoring Mission — AMM)
Jakarta, 26 October 2005
Your Excellency,
The Memorandum of Understanding (MoU) between the Government of Indonesia (GoI) and the Free Aceh Movement (GAM) signed at Helsinki on 15 August 2005, provides inter alia for the establishment by the European Union and ASEAN Contributing Countries of an Aceh Monitoring Mission (AMM) in Aceh (Indonesia). This MoU also provides that the status, privileges and immunities of the AMM and its members will be agreed between the GoI and the European Union (EU).
Accordingly, I have the honour to propose, in the Annex to this letter, the provisions which would apply to the participation of your country in the AMM, and the personnel deployed by your country, the status, privileges and immunities of which are set out in the agreement between the GoI, the EU and the ASEAN Contributing Countries.
I would be grateful if you could confirm your acceptance of the provisions set out in the Annex, and also confirm your understanding that this letter and its Annex, together with your reply, shall constitute a legally binding agreement between the EU and the Government of Brunei Darussalam, which shall enter into force on the day of signature of your reply, and shall remain in force for the duration of your country's participation in the AMM.
Please accept, Excellency, the assurances of my highest consideration.

H.E. MR. CHARLES HUMFREY, CMG

Ambassador of the United Kingdom to Indonesia



ANNEX I

1.
Brunei Darussalam shall, as provided in the MoU, participate in the AMM, in accordance with the following provisions and any required implementing arrangements, without prejudice to the decision-making autonomy of the European Union.
2.
The EU participation is based on the Joint Action adopted by the Council on 9 September 2005 on the European Union Monitoring Mission in Aceh (Indonesia) (Aceh Monitoring Mission — AMM). Brunei Darussalam shall associate itself with those provisions of the Joint Action that concern its participation and that of its personnel in the AMM, subject to the provisions of this Annex.
3.
The decision to end the EU participation in the AMM shall be taken by the Council of the European Union, following consultation with Brunei Darussalam and provided that Brunei Darussalam is still contributing to the AMM at the date at which that decision is taken.
4.
Brunei Darussalam shall ensure that its personnel participating in the AMM undertake their mission in conformity with:


the relevant provisions of the Joint Action adopted by the Council of the European Union on 9 September 2005 and possible subsequent amendments,



the Operation Plan (OPLAN) as approved by the Council of the European Union on 9 September 2005,



implementing arrangements under this agreement.

5.
Personnel seconded to the AMM by Brunei Darussalam shall carry out their duties and conduct themselves solely with the interest of the AMM in mind.
6.
Brunei Darussalam shall inform in due time the AMM Head of Mission of any change to its contribution to the AMM.
7.
Personnel seconded to the AMM as of the start of the mission shall undergo a medical examination, vaccination and be certified medically fit for duty by a competent authority from Brunei Darussalam. Personnel seconded to the AMM shall produce a copy of this certification.
8.
The status of the AMM personnel, including the personnel contributed to the AMM by Brunei Darussalam, shall be governed by the agreement on the status, privileges and immunities of the AMM between the GoI, the European Union and the ASEAN Contributing Countries.
9.
Without prejudice to the agreement on the status of mission referred to in Section 8, Brunei Darussalam shall exercise jurisdiction over its personnel participating in the AMM.
10.
Brunei Darussalam shall, in accordance with its national law and subject to any immunities conferred by the agreement on the status, privileges and immunities of the AMM, be responsible for answering any claims linked to the participation in the AMM, from or concerning any of its personnel. Brunei Darussalam shall be responsible for bringing any action, in particular legal or disciplinary, against any of its personnel, in accordance with its laws and regulations.
11.
Brunei Darussalam undertakes, on the basis of reciprocity, to make a declaration as regards the waiver of claims against any State participating in the AMM, and to do so when signing this Exchange of Letters. A model for such a declaration is set out in Annex II.
12.
The European Union shall ensure that its Member States make, on the basis of reciprocity, a declaration as regards the waiver of claims, for the participation of Brunei Darussalam in the AMM, and to do so when signing this Exchange of Letters. A model for such a declaration is set out in Annex II.
13.
The rules regarding the exchange and security of classified information are set out in Annex III. Further guidance may be issued by competent authorities, including the AMM Head of Mission.
14.
All personnel participating in the AMM shall remain under the full command of their national authorities.
15.
National authorities shall transfer operational control to the AMM Head of Mission, who shall exercise that command through a hierarchical structure of command and control.
16.
The Head of Mission shall lead the AMM and assume its day-to-day management.
17.
Brunei Darussalam shall have the same rights and obligations in terms of the day-to-day management of the operation as participating European Union Member States taking part in the AMM, in accordance with the legal instrument referred to in Section 2.
18.
The AMM Head of Mission shall be responsible for disciplinary control over AMM personnel. Where required, disciplinary action shall be taken by the national authority concerned.
19.
A National Contingent Point of Contact (NPC) shall be appointed by Brunei Darussalam to represent its national contingent in the AMM. The NPC shall report to the AMM Head of Mission on national matters and shall be responsible for day-to-day contingent discipline.
20.
Brunei Darussalam shall assume all the costs associated with its participation in the mission.
21.
Brunei Darussalam shall not contribute to the financing of the operational budget of the AMM.
22.
In case of death, injury, loss or damage to natural or legal persons from the State in which the mission is conducted, Brunei Darussalam shall, when its liability has been established, pay compensation under the conditions foreseen in the agreement on the status, privileges and immunities of the AMM as referred to in Section 8.
23.
Any necessary technical and administrative arrangements to implement this agreement shall be concluded between the Secretary General of the Council of the European Union/High Representative for the Common Foreign and Security Policy or by the Head of Mission, and the appropriate authorities of Brunei Darussalam.
24.
Either Party shall have the right to terminate this agreement by serving a written notice of one month.
25.
Disputes concerning the interpretation or application of this agreement shall be settled only by diplomatic means between the Parties.

ANNEX II
Texts for reciprocal declarations referred to in Sections 11 and 12
Text for the EU Member States:
‘The EU Member States applying the Joint Action adopted by the Council of the European Union on 9 September 2005 on the EU Monitoring Mission in Aceh (Aceh Monitoring Mission — AMM) will endeavour, insofar as their internal legal systems so permit, to waive as far as possible claims against Brunei Darussalam for injury, death of their personnel, or damage to, or loss of, any assets owned by themselves and used by the AMM if such injury, death, damage or loss:


was caused by personnel from Brunei Darussalam in the execution of their duties in connection with the AMM, except in case of gross negligence or wilful misconduct, or

arose from the use of any assets owned by Brunei Darussalam, provided that the assets were used in connection with the operation and except in case of gross negligence or wilful misconduct of AMM personnel from Brunei Darussalam using those assets.’
Text for Brunei Darussalam:
‘Brunei Darussalam participating in the AMM as referred to in paragraph 5.3 of the MoU and in the Joint Action adopted by the Council of the European Union on 9 September 2005 on the European Union Monitoring Mission in Aceh (Aceh Monitoring Mission — AMM) will endeavour, insofar as its internal legal system so permits, to waive as far as possible claims against any other State participating in the AMM for injury, death of its personnel, or damage to, or loss of, any assets owned by itself and used by the AMM if such injury, death, damage or loss:


was caused by personnel in the execution of their duties in connection with the AMM, except in case of gross negligence or wilful misconduct, or

arose from the use of any assets owned by States participating in the AMM, provided that the assets were used in connection with the mission and except in case of gross negligence or wilful misconduct of AMM personnel using those assets.’

ANNEX III
Rules on the exchange and security of classified information
In order to establish a framework for exchanging classified information relevant in the context of the AMM up to classification level RESTRICTED (RESTREINT UE) between the European Union and Brunei Darussalam, the following rules will apply.
Brunei Darussalam will ensure that EU classified information (i.e. any information (namely knowledge that can be communicated in any form) or material determined to require protection against unauthorised disclosure and which has been so designated by a security classification) released to it retains the security classification given to it by the EU and will safeguard such information in accordance with the following rules, based on the Council Security Regulations (1), in particular:


Brunei Darussalam will not use the released EU classified information for purposes other than those for which those EU classified information have been released to Brunei Darussalam and for other than those established by the originator,

Brunei Darussalam will not disclose such information to third parties without the prior consent of the EU,

Brunei Darussalam will ensure that access to EU classified information released to it will be authorised only for individuals who have a valid need-to-know,

Brunei Darussalam will ensure that, before being given access to EU classified information, all individuals who require access to such information are briefed on and comply with the requirements of the protective security regulations relevant to the classification of the information they are to access,

taking into account their level of classification, EU classified information will be forwarded to Brunei Darussalam by diplomatic bag, military mail services, secure mail services, secure telecommunications or personal carriage. Brunei Darussalam will notify in advance to the General Secretariat of the Council of the EU the name and address of the body responsible for the security of classified information and the precise addresses to which the information and documents must be forwarded,

Brunei Darussalam will ensure that all premises, areas, buildings, offices, rooms, communication and information systems and the like, in which EU classified information and documents are stored and/or handled, are protected by appropriate physical security measures,

Brunei Darussalam will ensure that EU classified documents released to it are, on their receipt, recorded in a special register. Brunei Darussalam will ensure that copies of EU classified documents released to it which may be made by the recipient body, their number, distribution and destruction, are recorded in this special register,

Brunei Darussalam will notify the General Secretariat of the Council of the EU about any case of compromise of EU classified information released to it. In such a case, Brunei Darussalam will initiate investigations and take appropriate measures to prevent a recurrence.
For the purposes of the present rules, classified information released to the European Union by Brunei Darussalam will be treated as if it were EU classified information and will be granted an equivalent level of protection.
Once the present agreement has expired or been terminated, all classified information or material provided or exchanged pursuant to it shall continue to be protected in accordance with the provisions set forth herein.

Jakarta, 9 February 2006
Your Excellency,
I refer to your letter dated 26 October 2006 proposing the provisions which will apply to the personnel deployed by Brunei Darussalam related to the status, privileges and immunities of the Aceh Monitoring Mission (AMM) and its members, which are set out in the Annexes to this letter.
I have the honour to confirm the acceptance by the Government of Brunei Darussalam of the provisions set out in the said Annexes. I have the further honour to confirm that the above letter and this letter hereby constitutes an agreement between the Government of Brunei Darussalam and the European Union on the status, privileges and immunities of the AMM, which shall enter into force on the date of this letter. The agreement shall remain in force for the duration of Brunei Darussalam's participation in the AMM.
Brunei Darussalam participating in the AMM as referred to in paragraph 5.3 of the MoU and in the Joint Action adopted by the Council of the European Union on 9 September 2006 on the European Union Monitoring Mission in Aceh (Aceh Monitoring Mission — AMM) will endeavour, insofar as its internal legal systems so permits, to waive as far as possible claims against any other State participating in the AMM for injury, death of its personnel, or damage to, or loss of any assets owned by itself and used by the AMM if such injury, death or loss:



was caused by personnel in the execution of their duties in connection with the AMM, except in case of gross negligence or willful misconduct, or



arose from the use of any assets owned by States participating in the AMM, provided that the assets were used in connection with the mission and except in case of gross negligence or willful misconduct of AMM personnel using those assets.
Please, accept. Excellency, the assurances of my highest consideration.



ABU BAKAR HAJI DONGLAH

Charge d'Affaires a.i.



(1)  OJ L 101, 11.4.2001, p. 1. Document annexed to the present letter.

13.7.2007   

EN

Official Journal of the European Union

L 183/70
AGREEMENT
in the form of an exchange of letters between the European Union and Thailand on the participation of Thailand in the European Monitoring Mission in Aceh (Indonesia) (Aceh Monitoring Mission — AMM)
Jakarta, 26 October 2005
Your Excellency,
The Memorandum of Understanding (MoU) between the Government of Indonesia (GoI) and the Free Aceh Movement (GAM) signed at Helsinki on 15 August 2005, provides inter alia for the establishment by the European Union and ASEAN Contributing Countries of an Aceh Monitoring Mission (AMM) in Aceh (Indonesia). This MoU also provides that the status, privileges and immunities of the AMM and its members will be agreed between the GoI and the European Union (EU).
Accordingly, I have the honour to propose, in the Annex to this letter, the provisions which would apply to the participation of your country in the AMM, and the personnel deployed by your country, the status, privileges and immunities of which are set out in the agreement between the GoI, the EU and the ASEAN Contributing Countries.
I would be grateful if you could confirm your acceptance of the provisions set out in the Annex, and also confirm your understanding that this letter and its Annex, together with your reply, shall constitute a legally binding agreement between the EU and the Government of the Kingdom of Thailand, which shall enter into force on the day of signature of your reply, and shall remain in force for the duration of your country's participation in the AMM.
Please accept, Excellency, the assurances of my highest consideration.

H.E. MR. CHARLES HUMFREY, CMG

Ambassador of the United Kingdom to Indonesia



ANNEX I

1.
The Kingdom of Thailand shall, as provided in the MoU, participate in the AMM, in accordance with the following provisions and any required implementing arrangements, without prejudice to the decision-making autonomy of the European Union.
2.
The EU participation is based on the Joint Action adopted by the Council on 9 September 2005 on the European Union Monitoring Mission in Aceh (Indonesia) (Aceh Monitoring Mission — AMM). The Kingdom of Thailand shall associate itself with those provisions of the Joint Action that concern its participation and that of its personnel in the AMM, subject to the provisions of this Annex.
3.
The decision to end the EU participation in the AMM shall be taken by the Council of the European Union, following consultation with the Kingdom of Thailand and provided that the Kingdom of Thailand is still contributing to the AMM at the date at which that decision is taken.
4.
The Kingdom of Thailand shall ensure that its personnel participating in the AMM undertake their mission in conformity with:


the relevant provisions of the Joint Action adopted by the Council of the European Union on 9 September 2005 and possible subsequent amendments,



the Operation Plan (OPLAN) as approved by the Council of the European Union on 9 September 2005,



implementing arrangements under this agreement.

5.
Personnel seconded to the AMM by the Kingdom of Thailand shall carry out their duties and conduct themselves solely with the interest of the AMM in mind.
6.
The Kingdom of Thailand shall inform in due time the AMM Head of Mission of any change to its contribution to the AMM.
7.
Personnel seconded to the AMM as of the start of the mission shall undergo a medical examination, vaccination and be certified medically fit for duty by a competent authority from the Kingdom of Thailand. Personnel seconded to the AMM shall produce a copy of this certification.
8.
The status of the AMM personnel, including the personnel contributed to the AMM by the Kingdom of Thailand, shall be governed by the agreement on the status, privileges and immunities of the AMM between the GoI, the European Union and the ASEAN Contributing Countries.
9.
Without prejudice to the agreement on the status of mission referred to in Section 8, the Kingdom of Thailand shall exercise jurisdiction over its personnel participating in the AMM.
10.
The Kingdom of Thailand shall, in accordance with its national law and subject to any immunities conferred by the agreement on the status, privileges and immunities of the AMM, be responsible for answering any claims linked to the participation in the AMM, from or concerning any of its personnel. The Kingdom of Thailand shall be responsible for bringing any action, in particular legal or disciplinary, against any of its personnel, in accordance with its laws and regulations.
11.
The Kingdom of Thailand undertakes, on the basis of reciprocity, to make a declaration as regards the waiver of claims against any State participating in the AMM, and to do so when signing this Exchange of Letters. A model for such a declaration is set out in Annex II.
12.
The European Union shall ensure that its Member States make, on the basis of reciprocity, a declaration as regards the waiver of claims, for the participation of the Kingdom of Thailand in the AMM, and to do so when signing this Exchange of Letters. A model for such a declaration is set out in Annex II.
13.
The rules regarding the exchange and security of classified information are set out in Annex III. Further guidance may be issued by competent authorities, including the AMM Head of Mission.
14.
All personnel participating in the AMM shall remain under the full command of their national authorities.
15.
National authorities shall transfer operational control to the AMM Head of Mission, who shall exercise that command through a hierarchical structure of command and control.
16.
The Head of Mission shall lead the AMM and assume its day-to-day management.
17.
The Kingdom of Thailand shall have the same rights and obligations in terms of the day-to-day management of the operation as participating European Union Member States taking part in the AMM, in accordance with the legal instrument referred to in Section 2.
18.
The AMM Head of Mission shall be responsible for disciplinary control over AMM personnel. Where required, disciplinary action shall be taken by the national authority concerned.
19.
A National Contingent Point of Contact (NPC) shall be appointed by the Kingdom of Thailand to represent its national contingent in the AMM. The NPC shall report to the AMM Head of Mission on national matters and shall be responsible for day-to-day contingent discipline.
20.
The Kingdom of Thailand shall assume all the costs associated with its participation in the mission.
21.
The Kingdom of Thailand shall not contribute to the financing of the operational budget of the AMM.
22.
In case of death, injury, loss or damage to natural or legal persons from the State in which the mission is conducted, the Kingdom of Thailand shall, when its liability has been established, pay compensation under the conditions foreseen in the agreement on the status, privileges and immunities of the AMM as referred to in Section 8.
23.
Any necessary technical and administrative arrangements to implement this agreement shall be concluded between the Secretary General of the Council of the European Union/High Representative for the Common Foreign and Security Policy or by the Head of Mission, and the appropriate authorities of the Kingdom of Thailand.
24.
Either Party shall have the right to terminate this agreement by serving a written notice of one month.
25.
Disputes concerning the interpretation or application of this agreement shall be settled only by diplomatic means between the Parties.

ANNEX II
Texts for reciprocal declarations referred to in Sections 11 and 12
Text for the EU Member States:
‘The EU Member States applying the Joint Action adopted by the Council of the European Union on 9 September 2005 on the EU Monitoring Mission in Aceh (Aceh Monitoring Mission — AMM) will endeavour, insofar as their internal legal systems so permit, to waive as far as possible claims against the Kingdom of Thailand for injury, death of their personnel, or damage to, or loss of, any assets owned by themselves and used by the AMM if such injury, death, damage or loss:


was caused by personnel from the Kingdom of Thailand in the execution of their duties in connection with the AMM, except in case of gross negligence or wilful misconduct, or

arose from the use of any assets owned by the Kingdom of Thailand, provided that the assets were used in connection with the operation and except in case of gross negligence or wilful misconduct of AMM personnel from the Kingdom of Thailand using those assets.’
Text for the Kingdom of Thailand:
‘The Kingdom of Thailand participating in the AMM as referred to in paragraph 5.3 of the MoU and in the Joint Action adopted by the Council of the European Union on 9 September 2005 on the European Union Monitoring Mission in Aceh (Aceh Monitoring Mission — AMM) will endeavour, insofar as its internal legal system so permits, to waive as far as possible claims against any other State participating in the AMM for injury, death of its personnel, or damage to, or loss of, any assets owned by itself and used by the AMM if such injury, death, damage or loss:


was caused by personnel in the execution of their duties in connection with the AMM, except in case of gross negligence or wilful misconduct, or

arose from the use of any assets owned by States participating in the AMM, provided that the assets were used in connection with the mission and except in case of gross negligence or wilful misconduct of AMM personnel using those assets.’

ANNEX III
Rules on the exchange and security of classified information
In order to establish a framework for exchanging classified information relevant in the context of the AMM up to classification level RESTRICTED (RESTREINT UE) between the European Union and the Kingdom of Thailand, the following rules will apply.
The Kingdom of Thailand will ensure that EU classified information (i.e. any information (namely knowledge that can be communicated in any form) or material determined to require protection against unauthorised disclosure and which has been so designated by a security classification) released to it retains the security classification given to it by the EU and will safeguard such information in accordance with the following rules, based on the Council Security Regulations (1), in particular:


the Kingdom of Thailand will not use the released EU classified information for purposes other than those for which those EU classified information have been released to the Kingdom of Thailand and for other than those established by the originator,

the Kingdom of Thailand will not disclose such information to third parties without the prior consent of the EU,

the Kingdom of Thailand will ensure that access to EU classified information released to it will be authorised only for individuals who have a valid need-to-know,

the Kingdom of Thailand will ensure that, before being given access to EU classified information, all individuals who require access to such information are briefed on and comply with the requirements of the protective security regulations relevant to the classification of the information they are to access,

taking into account their level of classification, EU classified information will be forwarded to the Kingdom of Thailand by diplomatic bag, military mail services, secure mail services, secure telecommunications or personal carriage. The Kingdom of Thailand will notify in advance to the General Secretariat of the Council of the EU the name and address of the body responsible for the security of classified information and the precise addresses to which the information and documents must be forwarded,

the Kingdom of Thailand will ensure that all premises, areas, buildings, offices, rooms, communication and information systems and the like, in which EU classified information and documents are stored and/or handled, are protected by appropriate physical security measures,

the Kingdom of Thailand will ensure that EU classified documents released to it are, on their receipt, recorded in a special register. The Kingdom of Thailand will ensure that copies of EU classified documents released to it which may be made by the recipient body, their number, distribution and destruction, are recorded in this special register,

the Kingdom of Thailand will notify the General Secretariat of the Council of the EU about any case of compromise of EU classified information released to it. In such a case, the Kingdom of Thailand will initiate investigations and take appropriate measures to prevent a recurrence.
For the purposes of the present rules, classified information released to the European Union by the Kingdom of Thailand will be treated as if it were EU classified information and will be granted an equivalent level of protection.
Once the present agreement has expired or been terminated, all classified information or material provided or exchanged pursuant to it shall continue to be protected in accordance with the provisions set forth herein.

Jakarta, 9 December 2005
Your Excellency,
I have the honour to refer to your letter of 26 October 2005, together with its Annex, which reads as follows:

‘The Memorandum of Understanding (MoU) between the Government of Indonesia (GoI) and the Free Aceh Movement (GAM) signed at Helsinki on 15 August 2005, provides inter alia for the establishment by the European Union and ASEAN Contributing Countries of an Aceh Monitoring Mission (AMM) in Aceh (Indonesia). This MoU also provides that the status, privileges and immunities of the AMM and its members will be agreed between the GoI and the European Union (EU).
Accordingly, I have the honour to propose, in the Annex to this letter, the provisions which would apply to the participation of your country in the AMM, and the personnel deployed by your country, the status, privileges and immunities of which are set out in the agreement between the GoI, the EU and the ASEAN Contributing Countries.
I would be grateful if you could confirm your acceptance of the provisions set out in the Annex, and also confirm your understanding that this letter and its Annex, together with your reply, shall constitute a legally binding agreement between the EU and the Government of the Kingdom of Thailand, which shall enter into force on the day of signature of your reply, and shall remain in force for the duration of your country's participation in the AMM.
Please accept, Excellency, the assurances of my highest consideration.’

In reply, I have the honour to confirm, on behalf of the Government of the Kingdom of Thailand, its acceptance of the provisions set out in the Annex, and also confirm its understanding that this letter, together with your letter and its Annex, under reply, shall constitute a legally binding agreement between the Government of the Kingdom of Thailand and the EU, which shall enter into force on the date of this letter.
Accept, Excellency, the renewed assurances of my highest consideration.



(ATCHARA SERIPUTRA)

Ambassador Extraordinary and Plenipotentiary of the Kingdom of Thailand to the Republic of Indonesia



(1)  OJ L 101, 11.4.2001, p. 1. Document annexed to the present letter.

13.7.2007   

EN

Official Journal of the European Union

L 183/76
AGREEMENT
in the form of an exchange of letters between the European Union and the Philippines on the participation of the Philippines in the European Monitoring Mission in Aceh (Indonesia) (Aceh Monitoring Mission — AMM)
Jakarta, 26 October 2005
Your Excellency,
The Memorandum of Understanding (MoU) between the Government of Indonesia (GoI) and the Free Aceh Movement (GAM) signed at Helsinki on 15 August 2005, provides inter alia for the establishment by the European Union and ASEAN Contributing Countries of an Aceh Monitoring Mission (AMM) in Aceh (Indonesia). This MoU also provides that the status, privileges and immunities of the AMM and its members will be agreed between the GoI and the European Union (EU).
Accordingly, I have the honour to propose, in the Annex to this letter, the provisions which would apply to the participation of your country in the AMM, and the personnel deployed by your country, the status, privileges and immunities of which are set out in the agreement between the GoI, the EU and the ASEAN Contributing Countries.
I would be grateful if you could confirm your acceptance of the provisions set out in the Annex, and also confirm your understanding that this letter and its Annex, together with your reply, shall constitute a legally binding agreement between the EU and the Government of the Republic of the Philippines, which shall enter into force on the day of signature of your reply, and shall remain in force for the duration of your country's participation in the AMM.
Please accept, Excellency, the assurances of my highest consideration.

H.E. MR. CHARLES HUMFREY, CMG

Ambassador of the United Kingdom to Indonesia



ANNEX I

1.
The Republic of the Philippines shall, as provided in the MoU, participate in the AMM, in accordance with the following provisions and any required implementing arrangements, without prejudice to the decision-making autonomy of the European Union.
2.
The EU participation is based on the Joint Action adopted by the Council on 9 September 2005 on the European Union Monitoring Mission in Aceh (Indonesia) (Aceh Monitoring Mission — AMM). The Republic of the Philippines shall associate itself with those provisions of the Joint Action that concern its participation and that of its personnel in the AMM, subject to the provisions of this Annex.
3.
The decision to end the EU participation in the AMM shall be taken by the Council of the European Union, following consultation with the Republic of the Philippines and provided that the Republic of the Philippines is still contributing to the AMM at the date at which that decision is taken.
4.
The Republic of the Philippines shall ensure that its personnel participating in the AMM undertake their mission in conformity with:


the relevant provisions of the Joint Action adopted by the Council of the European Union on 9 September 2005 and possible subsequent amendments,



the Operation Plan (OPLAN) as approved by the Council of the European Union on 9 September 2005,



implementing arrangements under this agreement.

5.
Personnel seconded to the AMM by the Republic of the Philippines shall carry out their duties and conduct themselves solely with the interest of the AMM in mind.
6.
The Republic of the Philippines shall inform in due time the AMM Head of Mission of any change to its contribution to the AMM.
7.
Personnel seconded to the AMM as of the start of the mission shall undergo a medical examination, vaccination and be certified medically fit for duty by a competent authority from the Republic of the Philippines. Personnel seconded to the AMM shall produce a copy of this certification.
8.
The status of the AMM personnel, including the personnel contributed to the AMM by the Republic of the Philippines, shall be governed by the agreement on the status, privileges and immunities of the AMM between the GoI, the European Union and the ASEAN Contributing Countries.
9.
Without prejudice to the agreement on the status of mission referred to in Section 8, the Republic of the Philippines shall exercise jurisdiction over its personnel participating in the AMM.
10.
The Republic of the Philippines shall, in accordance with its national law and subject to any immunities conferred by the agreement on the status, privileges and immunities of the AMM, be responsible for answering any claims linked to the participation in the AMM, from or concerning any of its personnel. The Republic of the Philippines shall be responsible for bringing any action, in particular legal or disciplinary, against any of its personnel, in accordance with its laws and regulations.
11.
The Republic of the Philippines undertakes, on the basis of reciprocity, to make a declaration as regards the waiver of claims against any State participating in the AMM, and to do so when signing this Exchange of Letters. A model for such a declaration is set out in Annex II.
12.
The European Union shall ensure that its Member States make, on the basis of reciprocity, a declaration as regards the waiver of claims, for the participation of the Republic of the Philippines in the AMM, and to do so when signing this Exchange of Letters. A model for such a declaration is set out in Annex II.
13.
The rules regarding the exchange and security of classified information are set out in Annex III. Further guidance may be issued by competent authorities, including the AMM Head of Mission.
14.
All personnel participating in the AMM shall remain under the full command of their national authorities.
15.
National authorities shall transfer operational control to the AMM Head of Mission, who shall exercise that command through a hierarchical structure of command and control.
16.
The Head of Mission shall lead the AMM and assume its day-to-day management.
17.
The Republic of the Philippines shall have the same rights and obligations in terms of the day-to-day management of the operation as participating European Union Member States taking part in the AMM, in accordance with the legal instrument referred to in Section 2.
18.
The AMM Head of Mission shall be responsible for disciplinary control over AMM personnel. Where required, disciplinary action shall be taken by the national authority concerned.
19.
A National Contingent Point of Contact (NPC) shall be appointed by the Republic of the Philippines to represent its national contingent in the AMM. The NPC shall report to the AMM Head of Mission on national matters and shall be responsible for day-to-day contingent discipline.
20.
The Republic of the Philippines shall assume all the costs associated with its participation in the mission.
21.
The Republic of the Philippines shall not contribute to the financing of the operational budget of the AMM.
22.
In case of death, injury, loss or damage to natural or legal persons from the State in which the mission is conducted, the Republic of the Philippines shall, when its liability has been established, pay compensation under the conditions foreseen in the agreement on the status, privileges and immunities of the AMM as referred to in Section 8.
23.
Any necessary technical and administrative arrangements to implement this agreement shall be concluded between the Secretary General of the Council of the European Union/High Representative for the Common Foreign and Security Policy or by the Head of Mission, and the appropriate authorities of the Republic of the Philippines.
24.
Either Party shall have the right to terminate this agreement by serving a written notice of one month.
25.
Disputes concerning the interpretation or application of this agreement shall be settled only by diplomatic means between the Parties.

ANNEX II
Texts for reciprocal declarations referred to in Sections 11 and 12
Text for the EU Member States:
‘The EU Member States applying the Joint Action adopted by the Council of the European Union on 9 September 2005 on the EU Monitoring Mission in Aceh (Aceh Monitoring Mission — AMM) will endeavour, insofar as their internal legal systems so permit, to waive as far as possible claims against the Republic of the Philippines for injury, death of their personnel, or damage to, or loss of, any assets owned by themselves and used by the AMM if such injury, death, damage or loss:


was caused by personnel from the Republic of the Philippines in the execution of their duties in connection with the AMM, except in case of gross negligence or wilful misconduct, or

arose from the use of any assets owned by the Republic of the Philippines, provided that the assets were used in connection with the operation and except in case of gross negligence or wilful misconduct of AMM personnel from the Republic of the Philippines using those assets.’
Text for the Republic of the Philippines:
‘The Republic of the Philippines participating in the AMM as referred to in paragraph 5.3 of the MoU and in the Joint Action adopted by the Council of the European Union on 9 September 2005 on the European Union Monitoring Mission in Aceh (Aceh Monitoring Mission — AMM) will endeavour, insofar as its internal legal system so permits, to waive as far as possible claims against any other State participating in the AMM for injury, death of its personnel, or damage to, or loss of, any assets owned by itself and used by the AMM if such injury, death, damage or loss:


was caused by personnel in the execution of their duties in connection with the AMM, except in case of gross negligence or wilful misconduct, or

arose from the use of any assets owned by States participating in the AMM, provided that the assets were used in connection with the mission and except in case of gross negligence or wilful misconduct of AMM personnel using those assets.’

ANNEX III
Rules on the exchange and security of classified information
In order to establish a framework for exchanging classified information relevant in the context of the AMM up to classification level RESTRICTED (RESTREINT UE) between the European Union and the Republic of the Philippines, the following rules will apply.
The Republic of the Philippines will ensure that EU classified information (i.e. any information (namely knowledge that can be communicated in any form) or material determined to require protection against unauthorised disclosure and which has been so designated by a security classification) released to it retains the security classification given to it by the EU and will safeguard such information in accordance with the following rules, based on the Council Security Regulations (1), in particular:


the Republic of the Philippines will not use the released EU classified information for purposes other than those for which those EU classified information have been released to the Republic of the Philippines and for other than those established by the originator,

the Republic of the Philippines will not disclose such information to third parties without the prior consent of the EU,

the Republic of the Philippines will ensure that access to EU classified information released to it will be authorised only for individuals who have a valid need-to-know,

the Republic of the Philippines will ensure that, before being given access to EU classified information, all individuals who require access to such information are briefed on and comply with the requirements of the protective security regulations relevant to the classification of the information they are to access,

taking into account their level of classification, EU classified information will be forwarded to the Republic of the Philippines by diplomatic bag, military mail services, secure mail services, secure telecommunications or personal carriage. The Republic of the Philippines will notify in advance to the General Secretariat of the Council of the EU the name and address of the body responsible for the security of classified information and the precise addresses to which the information and documents must be forwarded,

the Republic of the Philippines will ensure that all premises, areas, buildings, offices, rooms, communication and information systems and the like, in which EU classified information and documents are stored and/or handled, are protected by appropriate physical security measures,

the Republic of the Philippines will ensure that EU classified documents released to it are, on their receipt, recorded in a special register. The Republic of the Philippines will ensure that copies of EU classified documents released to it which may be made by the recipient body, their number, distribution and destruction, are recorded in this special register,

the Republic of the Philippines will notify the General Secretariat of the Council of the EU about any case of compromise of EU classified information released to it. In such a case, the Republic of the Philippines will initiate investigations and take appropriate measures to prevent a recurrence.
For the purposes of the present rules, classified information released to the European Union by the Republic of the Philippines will be treated as if it were EU classified information and will be granted an equivalent level of protection.
Once the present agreement has expired or been terminated, all classified information or material provided or exchanged pursuant to it shall continue to be protected in accordance with the provisions set forth herein.

Jakarta, 17 January 2006
Your Excellency,
I have the honor to refer to the letter of your predecessor as representative of the President of the Council of the European Union, H.E. Charles Humfrey, CMG, dated 26 October 2005, together with its Annex, which read as follows:

‘The Memorandum of Understanding (MoU) between the Government of Indonesia (GoI) and the Free Aceh Movement (GAM) signed at Helsinki on 15 August 2005, provides inter alia for the establishment by the European Union and ASEAN Contributing Countries of an Aceh Monitoring Mission (AMM) in Aceh, (Indonesia). This MoU also provides that the status, privileges and immunities of the AMM and its members will be agreed between the GoI and the European Union.
Accordingly, I have the honour to propose, in the Annex to this letter, the provisions which would apply to the participation of your country in the AMM, and the personnel deployed by your country, the status, privileges and immunities of which are set out in the agreement in the GoI, the EU and the ASEAN Contributing Countries.
I would be grateful if you could confirm your acceptance of the provisions set out in the Annex, and also confirm your understanding that this letter and its Annex, together with your reply, shall constitute a legally binding agreement between the EU and the Government of the Republic of the Philippines, which shall enter into force on the day of signature of your reply, and shall remain in force for the duration of your country's participation in the AMM.
Please accept, Excellency, the assurances of my highest consideration.’

In reply to this letter dated 26 October 2005, together with its Annex, I have the honor to confirm, on behalf of the Government of the Republic of the Philippines, its acceptance of the provisions set out in the Annex, and also confirm its understanding that this letter, shall constitute a legally binding agreement between the Government of the Republic of the Philippines and the European Union, which shall enter into force on the date of this letter.
Accept, Excellency, the renewed assurances of my highest consideration.



SHULAN O. PRIMAVERA

Ambassador Extraordinary and Plenipotentiary of the Republic of the Philippines



(1)  OJ L 101, 11.4.2001, p. 1. Document annexed to the present letter.

13.7.2007   

EN

Official Journal of the European Union

L 183/58
AGREEMENT
in the form of an exchange of letters between the European Union and Singapore on the participation of Singapore in the European Monitoring Mission in Aceh (Indonesia) (Aceh Monitoring Mission — AMM)
Jakarta, 26 October 2005
Your Excellency,
The Memorandum of Understanding (MoU) between the Government of Indonesia (GoI) and the Free Aceh Movement (GAM) signed at Helsinki on 15 August 2005, provides inter alia for the establishment by the European Union and ASEAN Contributing Countries of an Aceh Monitoring Mission (AMM) in Aceh (Indonesia). This MoU also provides that the status, privileges and immunities of the AMM and its members will be agreed between the GoI and the European Union (EU).
Accordingly, I have the honour to propose, in the Annex to this letter, the provisions which would apply to the participation of your country in the AMM, and the personnel deployed by your country, the status, privileges and immunities of which are set out in the agreement between the GoI, the EU and the ASEAN Contributing Countries.
I would be grateful if you could confirm your acceptance of the provisions set out in the Annex, and also confirm your understanding that this letter and its Annex, together with your reply, shall constitute a legally binding agreement between the EU and the Government of the Republic of Singapore, which shall enter into force on the day of signature of your reply, and shall remain in force for the duration of your country's participation in the AMM.
Please accept, Excellency, the assurances of my highest consideration.

H.E. MR. CHARLES HUMFREY, CMG

Ambassador of the United Kingdom to Indonesia



ANNEX I

1.
The Republic of Singapore shall, as provided in the MoU, participate in the AMM, in accordance with the following provisions and any required implementing arrangements, without prejudice to the decision-making autonomy of the European Union.
2.
The EU participation is based on the Joint Action adopted by the Council on 9 September 2005 on the European Union Monitoring Mission in Aceh (Indonesia) (Aceh Monitoring Mission — AMM). The Republic of Singapore shall associate itself with those provisions of the Joint Action that concern its participation and that of its personnel in the AMM, subject to the provisions of this Annex.
3.
The decision to end the EU participation in the AMM shall be taken by the Council of the European Union, following consultation with the Republic of Singapore and provided that the Republic of Singapore is still contributing to the AMM at the date at which that decision is taken.
4.
The Republic of Singapore shall ensure that its personnel participating in the AMM undertake their mission in conformity with:


the relevant provisions of the Joint Action adopted by the Council of the European Union on 9 September 2005 and possible subsequent amendments,



the Operation Plan (OPLAN) as approved by the Council of the European Union on 9 September 2005,



implementing arrangements under this agreement.

5.
Personnel seconded to the AMM by the Republic of Singapore shall carry out their duties and conduct themselves solely with the interest of the AMM in mind.
6.
The Republic of Singapore shall inform in due time the AMM Head of Mission of any change to its contribution to the AMM.
7.
Personnel seconded to the AMM as of the start of the mission shall undergo a medical examination, vaccination and be certified medically fit for duty by a competent authority from the Republic of Singapore. Personnel seconded to the AMM shall produce a copy of this certification.
8.
The status of the AMM personnel, including the personnel contributed to the AMM by the Republic of Singapore, shall be governed by the agreement on the status, privileges and immunities of the AMM between the GoI, the European Union and the ASEAN Contributing Countries.
9.
Without prejudice to the agreement on the status of mission referred to in Section 8, the Republic of Singapore shall exercise jurisdiction over its personnel participating in the AMM.
10.
The Republic of Singapore shall, in accordance with its national law and subject to any immunities conferred by the agreement on the status, privileges and immunities of the AMM, be responsible for answering any claims linked to the participation in the AMM, from or concerning any of its personnel. The Republic of Singapore shall be responsible for bringing any action, in particular legal or disciplinary, against any of its personnel, in accordance with its laws and regulations.
11.
The Republic of Singapore undertakes, on the basis of reciprocity, to make a declaration as regards the waiver of claims against any State participating in the AMM, and to do so when signing this Exchange of Letters. A model for such a declaration is set out in Annex II.
12.
The European Union shall ensure that its Member States make, on the basis of reciprocity, a declaration as regards the waiver of claims, for the participation of the Republic of Singapore in the AMM, and to do so when signing this Exchange of Letters. A model for such a declaration is set out in Annex II.
13.
The rules regarding the exchange and security of classified information are set out in Annex III. Further guidance may be issued by competent authorities, including the AMM Head of Mission.
14.
All personnel participating in the AMM shall remain under the full command of their national authorities.
15.
National authorities shall transfer operational control to the AMM Head of Mission, who shall exercise that command through a hierarchical structure of command and control.
16.
The Head of Mission shall lead the AMM and assume its day-to-day management.
17.
The Republic of Singapore shall have the same rights and obligations in terms of the day-to-day management of the operation as participating European Union Member States taking part in the AMM, in accordance with the legal instrument referred to in Section 2.
18.
The AMM Head of Mission shall be responsible for disciplinary control over AMM personnel. Where required, disciplinary action shall be taken by the national authority concerned.
19.
A National Contingent Point of Contact (NPC) shall be appointed by the Republic of Singapore to represent its national contingent in the AMM. The NPC shall report to the AMM Head of Mission on national matters and shall be responsible for day-to-day contingent discipline.
20.
The Republic of Singapore shall assume all the costs associated with its participation in the mission.
21.
The Republic of Singapore shall not contribute to the financing of the operational budget of the AMM.
22.
In case of death, injury, loss or damage to natural or legal persons from the State in which the mission is conducted, the Republic of Singapore shall, when its liability has been established, pay compensation under the conditions foreseen in the agreement on the status, privileges and immunities of the AMM as referred to in Section 8.
23.
Any necessary technical and administrative arrangements to implement this agreement shall be concluded between the Secretary General of the Council of the European Union/High Representative for the Common Foreign and Security Policy or by the Head of Mission, and the appropriate authorities of the Republic of Singapore.
24.
Either Party shall have the right to terminate this agreement by serving a written notice of one month.
25.
Disputes concerning the interpretation or application of this agreement shall be settled only by diplomatic means between the Parties.

ANNEX II
Texts for reciprocal declarations referred to in Sections 11 and 12
Text for the EU Member States:
‘The EU Member States applying the Joint Action adopted by the Council of the European Union on 9 September 2005 on the EU Monitoring Mission in Aceh (Aceh Monitoring Mission — AMM) will endeavour, insofar as their internal legal systems so permit, to waive as far as possible claims against the Republic of Singapore for injury, death of their personnel, or damage to, or loss of, any assets owned by themselves and used by the AMM if such injury, death, damage or loss:


was caused by personnel from the Republic of Singapore in the execution of their duties in connection with the AMM, except in case of gross negligence or wilful misconduct, or

arose from the use of any assets owned by the Republic of Singapore, provided that the assets were used in connection with the operation and except in case of gross negligence or wilful misconduct of AMM personnel from the Republic of Singapore using those assets.’
Text for the Republic of Singapore:
‘The Republic of Singapore participating in the AMM as referred to in paragraph 5.3 of the MoU and in the Joint Action adopted by the Council of the European Union on 9 September 2005 on the European Union Monitoring Mission in Aceh (Aceh Monitoring Mission — AMM) will endeavour, insofar as its internal legal system so permits, to waive as far as possible claims against any other State participating in the AMM for injury, death of its personnel, or damage to, or loss of, any assets owned by itself and used by the AMM if such injury, death, damage or loss:


was caused by personnel in the execution of their duties in connection with the AMM, except in case of gross negligence or wilful misconduct, or

arose from the use of any assets owned by States participating in the AMM, provided that the assets were used in connection with the mission and except in case of gross negligence or wilful misconduct of AMM personnel using those assets.’

ANNEX III
Rules on the exchange and security of classified information
In order to establish a framework for exchanging classified information relevant in the context of the AMM up to classification level RESTRICTED (RESTREINT UE) between the European Union and the Republic of Singapore, the following rules will apply.
The Republic of Singapore will ensure that EU classified information (i.e. any information (namely knowledge that can be communicated in any form) or material determined to require protection against unauthorised disclosure and which has been so designated by a security classification) released to it retains the security classification given to it by the EU and will safeguard such information in accordance with the following rules, based on the Council Security Regulations (1), in particular:


the Republic of Singapore will not use the released EU classified information for purposes other than those for which those EU classified information have been released to the Republic of Singapore and for other than those established by the originator,

the Republic of Singapore will not disclose such information to third parties without the prior consent of the EU,

the Republic of Singapore will ensure that access to EU classified information released to it will be authorised only for individuals who have a valid need-to-know,

the Republic of Singapore will ensure that, before being given access to EU classified information, all individuals who require access to such information are briefed on and comply with the requirements of the protective security regulations relevant to the classification of the information they are to access,

taking into account their level of classification, EU classified information will be forwarded to the Republic of Singapore by diplomatic bag, military mail services, secure mail services, secure telecommunications or personal carriage. The Republic of Singapore will notify in advance to the General Secretariat of the Council of the EU the name and address of the body responsible for the security of classified information and the precise addresses to which the information and documents must be forwarded,

the Republic of Singapore will ensure that all premises, areas, buildings, offices, rooms, communication and information systems and the like, in which EU classified information and documents are stored and/or handled, are protected by appropriate physical security measures,

the Republic of Singapore will ensure that EU classified documents released to it are, on their receipt, recorded in a special register. The Republic of Singapore will ensure that copies of EU classified documents released to it which may be made by the recipient body, their number, distribution and destruction, are recorded in this special register,

the Republic of Singapore will notify the General Secretariat of the Council of the EU about any case of compromise of EU classified information released to it. In such a case, the Republic of Singapore will initiate investigations and take appropriate measures to prevent a recurrence.
For the purposes of the present rules, classified information released to the European Union by the Republic of Singapore will be treated as if it were EU classified information and will be granted an equivalent level of protection.
Once the present agreement has expired or been terminated, all classified information or material provided or exchanged pursuant to it shall continue to be protected in accordance with the provisions set forth herein.

Jakarta, 9 February 2006
Your Excellency
I write to you in your capacity as the European Union President in Indonesia. With reference to your predecessor H.E. Mr Charles Humphrey's letter of 26 October 2005, I have the honour, on behalf of the Government of Singapore, to confirm our acceptance of the provisions set out in the Annexes to that letter.
We also confirm that this reply, together with Mr Humphrey's letter and its Annexes, shall constitute a legally binding agreement between the EU and our country, which shall enter into force on the day of signature of this letter. We would also like to record our understanding that, specifically, Annex II to Mr Humphrey's letter constitutes the binding reciprocal declarations envisaged by paragraphs 11 and 12 of Annex I to his letter.
Please accept, Excellency, the assurances of my highest consideration.



EDWARD LEE

Ambassador



(1)  OJ L 101, 11.4.2001, p. 1. Document annexed to the present letter.

13.7.2007   

EN

Official Journal of the European Union

L 183/64
AGREEMENT
in the form of an exchange of letters between the European Union and Malaysia on the participation of Malaysia in the European Monitoring Mission in Aceh (Indonesia) (Aceh Monitoring Mission — AMM)
Jakarta, 26 October 2005
Your Excellency,
The Memorandum of Understanding (MoU) between the Government of Indonesia (GoI) and the Free Aceh Movement (GAM) signed at Helsinki on 15 August 2005, provides inter alia for the establishment by the European Union and ASEAN Contributing Countries of an Aceh Monitoring Mission (AMM) in Aceh (Indonesia). This MoU also provides that the status, privileges and immunities of the AMM and its members will be agreed between the GoI and the European Union (EU).
Accordingly, I have the honour to propose, in the Annex to this letter, the provisions which would apply to the participation of your country in the AMM, and the personnel deployed by your country, the status, privileges and immunities of which are set out in the agreement between the GoI, the EU and the ASEAN Contributing Countries.
I would be grateful if you could confirm your acceptance of the provisions set out in the Annex, and also confirm your understanding that this letter and its Annex, together with your reply, shall constitute a legally binding agreement between the EU and the Government of Malaysia, which shall enter into force on the day of signature of your reply, and shall remain in force for the duration of your country's participation in the AMM.
Please accept, Excellency, the assurances of my highest consideration.

H.E. MR. CHARLES HUMFREY, CMG

Ambassador of the United Kingdom to Indonesia



ANNEX I

1.
Malaysia shall, as provided in the MoU, participate in the AMM, in accordance with the following provisions and any required implementing arrangements, without prejudice to the decision-making autonomy of the European Union.
2.
The EU participation is based on the Joint Action adopted by the Council on 9 September 2005 on the European Union Monitoring Mission in Aceh (Indonesia) (Aceh Monitoring Mission — AMM). Malaysia shall associate itself with those provisions of the Joint Action that concern its participation and that of its personnel in the AMM, subject to the provisions of this Annex.
3.
The decision to end the EU participation in the AMM shall be taken by the Council of the European Union, following consultation with Malaysia and provided that Malaysia is still contributing to the AMM at the date at which that decision is taken.
4.
Malaysia shall ensure that its personnel participating in the AMM undertake their mission in conformity with:


the relevant provisions of the Joint Action adopted by the Council of the European Union on 9 September 2005 and possible subsequent amendments,



the Operation Plan (OPLAN) as approved by the Council of the European Union on 9 September 2005,



implementing arrangements under this agreement.

5.
Personnel seconded to the AMM by Malaysia shall carry out their duties and conduct themselves solely with the interest of the AMM in mind.
6.
Malaysia shall inform in due time the AMM Head of Mission of any change to its contribution to the AMM.
7.
Personnel seconded to the AMM as of the start of the mission shall undergo a medical examination, vaccination and be certified medically fit for duty by a competent authority from Malaysia. Personnel seconded to the AMM shall produce a copy of this certification.
8.
The status of the AMM personnel, including the personnel contributed to the AMM by Malaysia, shall be governed by the agreement on the status, privileges and immunities of the AMM between the GoI, the European Union and the ASEAN Contributing Countries.
9.
Without prejudice to the agreement on the status of mission referred to in Section 8, Malaysia shall exercise jurisdiction over its personnel participating in the AMM.
10.
Malaysia shall, in accordance with its national law and subject to any immunities conferred by the agreement on the status, privileges and immunities of the AMM, be responsible for answering any claims linked to the participation in the AMM, from or concerning any of its personnel. Malaysia shall be responsible for bringing any action, in particular legal or disciplinary, against any of its personnel, in accordance with its laws and regulations.
11.
Malaysia undertakes, on the basis of reciprocity, to make a declaration as regards the waiver of claims against any State participating in the AMM, and to do so when signing this Exchange of Letters. A model for such a declaration is set out in Annex II.
12.
The European Union shall ensure that its Member States make, on the basis of reciprocity, a declaration as regards the waiver of claims, for the participation of Malaysia in the AMM, and to do so when signing this Exchange of Letters. A model for such a declaration is set out in Annex II.
13.
The rules regarding the exchange and security of classified information are set out in Annex III. Further guidance may be issued by competent authorities, including the AMM Head of Mission.
14.
All personnel participating in the AMM shall remain under the full command of their national authorities.
15.
National authorities shall transfer operational control to the AMM Head of Mission, who shall exercise that command through a hierarchical structure of command and control.
16.
The Head of Mission shall lead the AMM and assume its day-to-day management.
17.
Malaysia shall have the same rights and obligations in terms of the day-to-day management of the operation as participating European Union Member States taking part in the AMM, in accordance with the legal instrument referred to in Section 2.
18.
The AMM Head of Mission shall be responsible for disciplinary control over AMM personnel. Where required, disciplinary action shall be taken by the national authority concerned.
19.
A National Contingent Point of Contact (NPC) shall be appointed by Malaysia to represent its national contingent in the AMM. The NPC shall report to the AMM Head of Mission on national matters and shall be responsible for day-to-day contingent discipline.
20.
Malaysia shall assume all the costs associated with its participation in the mission.
21.
Malaysia shall not contribute to the financing of the operational budget of the AMM.
22.
In case of death, injury, loss or damage to natural or legal persons from the State in which the mission is conducted, Malaysia shall, when its liability has been established, pay compensation under the conditions foreseen in the agreement on the status, privileges and immunities of the AMM as referred to in Section 8.
23.
Any necessary technical and administrative arrangements to implement this agreement shall be concluded between the Secretary General of the Council of the European Union/High Representative for the Common Foreign and Security Policy or by the Head of Mission, and the appropriate authorities of Malaysia.
24.
Either Party shall have the right to terminate this agreement by serving a written notice of one month.
25.
Disputes concerning the interpretation or application of this agreement shall be settled only by diplomatic means between the Parties.

ANNEX II
Texts for reciprocal declarations referred to in Sections 11 and 12
Text for the EU Member States:
‘The EU Member States applying the Joint Action adopted by the Council of the European Union on 9 September 2005 on the EU Monitoring Mission in Aceh (Aceh Monitoring Mission — AMM) will endeavour, insofar as their internal legal systems so permit, to waive as far as possible claims against Malaysia for injury, death of their personnel, or damage to, or loss of, any assets owned by themselves and used by the AMM if such injury, death, damage or loss:


was caused by personnel from Malaysia in the execution of their duties in connection with the AMM, except in case of gross negligence or wilful misconduct, or

arose from the use of any assets owned by Malaysia, provided that the assets were used in connection with the operation and except in case of gross negligence or wilful misconduct of AMM personnel from Malaysia using those assets.’
Text for Malaysia:
‘Malaysia participating in the AMM as referred to in paragraph 5.3 of the MoU and in the Joint Action adopted by the Council of the European Union on 9 September 2005 on the European Union Monitoring Mission in Aceh (Aceh Monitoring Mission — AMM) will endeavour, insofar as its internal legal system so permits, to waive as far as possible claims against any other State participating in the AMM for injury, death of its personnel, or damage to, or loss of, any assets owned by itself and used by the AMM if such injury, death, damage or loss:


was caused by personnel in the execution of their duties in connection with the AMM, except in case of gross negligence or wilful misconduct, or

arose from the use of any assets owned by States participating in the AMM, provided that the assets were used in connection with the mission and except in case of gross negligence or wilful misconduct of AMM personnel using those assets.’

ANNEX III
Rules on the exchange and security of classified information
In order to establish a framework for exchanging classified information relevant in the context of the AMM up to classification level RESTRICTED (RESTREINT UE) between the European Union and Malaysia, the following rules will apply.
Malaysia will ensure that EU classified information (i.e. any information (namely knowledge that can be communicated in any form) or material determined to require protection against unauthorised disclosure and which has been so designated by a security classification) released to it retains the security classification given to it by the EU and will safeguard such information in accordance with the following rules, based on the Council Security Regulations (1), in particular:


Malaysia will not use the released EU classified information for purposes other than those for which those EU classified information have been released to Malaysia and for other than those established by the originator,

Malaysia will not disclose such information to third parties without the prior consent of the EU,

Malaysia will ensure that access to EU classified information released to it will be authorised only for individuals who have a valid need-to-know,

Malaysia will ensure that, before being given access to EU classified information, all individuals who require access to such information are briefed on and comply with the requirements of the protective security regulations relevant to the classification of the information they are to access,

taking into account their level of classification, EU classified information will be forwarded to Malaysia by diplomatic bag, military mail services, secure mail services, secure telecommunications or personal carriage. Malaysia will notify in advance to the General Secretariat of the Council of the EU the name and address of the body responsible for the security of classified information and the precise addresses to which the information and documents must be forwarded,

Malaysia will ensure that all premises, areas, buildings, offices, rooms, communication and information systems and the like, in which EU classified information and documents are stored and/or handled, are protected by appropriate physical security measures,

Malaysia will ensure that EU classified documents released to it are, on their receipt, recorded in a special register. Malaysia will ensure that copies of EU classified documents released to it which may be made by the recipient body, their number, distribution and destruction, are recorded in this special register,

Malaysia will notify the General Secretariat of the Council of the EU about any case of compromise of EU classified information released to it. In such a case, Malaysia will initiate investigations and take appropriate measures to prevent a recurrence.
For the purposes of the present rules, classified information released to the European Union by Malaysia will be treated as if it were EU classified information and will be granted an equivalent level of protection.
Once the present agreement has expired or been terminated, all classified information or material provided or exchanged pursuant to it shall continue to be protected in accordance with the provisions set forth herein.

Jakarta, 23 December 2005
Your Excellency,
I have the honour to refer to the abovementioned subject.
Firstly, I would like to express my appreciation to your letter dated 26 October 2005 regarding the participation of Malaysia in the Aceh Monitoring Mission (AMM) which was established after the signing of the Memorandum of Understanding (MoU) between the Government of Indonesia and the Free Aceh Movement (GAM) in Helsinki on 15 August 2005.
I have the honour to confirm, on behalf of the Government of Malaysia, its acceptance of the provisions set out in the Annexes as attached in your letter. I have further the honour to confirm that this letter, together with your letter and its Annexes, shall constitute a legally binding agreement, between the Government of Malaysia and the European Union, which shall enter into force on the date of this letter, and shall remain in force for the duration of Malaysia's participation in the AMM.
Please accept, Excellency, the assurances of my highest consideration.



(DATO’ ZAINAL ABSDIN ZAIN)

Ambassador of Malaysia to the Republic of Indonesia



(1)  OJ L 101, 11.4.2001, p. 1. Document annexed to the present letter.