Election Tariff of Fees and Expenses

Link to law: https://www.novascotia.ca/just/regulations/regs/electiontariff.htm

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Election Tariff of Fees and Expenses
made under subsection 355(1) of the

Elections Act

S.N.S. 2011, c. 5

O.I.C. 2012-328 (October 9, 2012), N.S. Reg. 191/2012

Citation

1     These regulations may be cited as the Election Tariff of Fees and Expenses.

Definitions

2     In this tariff,

 

“Act” means the Elections Act;

 

“minimum wage” means the wage fixed at the hourly rate for experiencedemployees as set out in the Minimum Wage Order (General) made by the Governorin Council under the Labour Standards Code;

 

“returning office core staff” means any of the following:

 

                         (i)     a returning officer,

 

                         (ii)    an assistant returning officer,

 

                         (iii)   an election clerk,

 

                         (iv)   an assistant election clerk,

 

                         (v)    a revision assistant,

 

                         (vi)   a presiding officer,

 

                         (vii)  a deputy presiding officer.

Application of payment provisions

3     Provisions in this tariff for payments to election officers do not apply to the ChiefElectoral Officer or the Assistant Chief Electoral Officer.

Processing claims

4     (1)    A claim made under this tariff for fees for services or payment of an expense mustbe submitted to Elections Nova Scotia after the services are rendered or the expenseis incurred.

 

       (2)    Except as provided in subsection (3), Elections Nova Scotia must not process aclaim that is received more than 6 months after the date the services were renderedor the expense was incurred.

 

       (3)    In extraordinary circumstances, the Chief Electoral Officer may approve payment ofa claim that is received after the date specified in subsection (2).

Hourly Fees

Elections Nova Scotia casual support workers

5     (1)    In this Section, “casual support workers” means casual support workers who assist atthe head office of Elections Nova Scotia and whose employment is directly related topreparing for or conducting an election.

 

       (2)    The hourly fee to be paid for all services provided by casual support workers isminimum wage plus between $3 and $20 per hour, to be determined by the ChiefElectoral Officer based on the nature of the job and the worker’s experience.

Returning office core staff

6     The hourly fees payable to returning office core staff are as set out in the following table:

Returning OfficeCore Staff Position

Services Provided

Hourly Fee

returning officer

all services provided in carryingout duties as determined byChief Electoral Officer

minimum wage plus$20 per hour

assistant returningofficer

all services provided in carryingout duties as determined byChief Electoral Officer

minimum wage plus$20 per hour

election clerk

all services provided in carryingout duties as determined byChief Electoral Officer

minimum wage plus$12 per hour

assistant election clerk

all services provided in carryingout duties as determined byChief Electoral Officer

minimum wage plus$12 per hour

revision assistant

all services provided in carryingout duties as determined byChief Electoral Officer

minimum wage plus$12 per hour

presiding officer

all services provided forcontinuous poll or write-inballot poll, including countingballots on election day, ifrequired to do so

minimum wage plus$12 per hour

deputy presidingofficer

all services provided forcontinuous poll or write-inballot poll, including countingballots on election day, ifrequired to do so

minimum wage plus$12 per hour

Returning office casual workers

7     The hourly fees for all services provided by returning office casual workers are as set outin the following table:

Returning Office Casual Worker Position

Hourly Fee

write-in ballot coordinator

minimum wage plus $10 perhour

assistant write-in ballot coordinator

minimum wage plus $5 per hour

Returning office field workers

8     The hourly fees for all services provided by returning office field workers are as set out inthe following table:

Returning Office Field Worker Position

Hourly Fee

enumerator

minimum wage plus $5 per hour

supervising deputy returning officer

minimum wage plus $7 per hour,to maximum of

—     24 hours during advancepoll;

—     15 hours on election day

deputy returning officer

minimum wage plus $5 per hour,to maximum of

—     24 hours during advancepoll;

—     15 hours on election day

poll clerk

minimum wage plus $5 per hour,to maximum of

—     24 hours during advancepoll;

—     15 hours on election day

election officer appointed to count ballots onelection day

minimum wage plus $5 per hour,to maximum of 3 hours

standby election officer position designated byChief Electoral Officer

minimum wage plus $5 per hour,to maximum of

—     4 hours per day duringadvance poll;

—     4 hours on election day

information officer appointed by returningofficer to provide specific information toelectors, as directed by Chief Electoral Officer

minimum wage plus $3 per hour,to maximum of

—     24 hours during advancepoll;

—     15 hours on election day

election officer 16 to 18 years old appointed toposition designated by Chief Electoral Officerunder Section 83 of the Act

minimum wage plus $3 per hour

constable at election day poll, advance poll orreturning office headquarters

minimum wage plus $3 per hour,to maximum of 15 hours per day

uniformed police officer appointed to provideservices with prior approval of Chief ElectoralOfficer

actual and reasonable costs ofservices, supported by invoices

ballot box courier collecting electiondocuments following close of polls

minimum wage plus $5 per hour

Attending training or meeting—returning office core staff and casual workers

9     (1)    Subject to subsection (2), the hourly fee payable under Section 6 to a person in areturning office core staff position or under Section 7 to a person who is a returningoffice casual worker is also payable to the person for

 

                (a)  the hours during which the person, at the direction of the Chief ElectoralOfficer, attends a meeting, a course or training; and

 

                (b)  any hours in addition to the hours referred to in clause (a) during which theperson is required to be absent from their place of residence in order to attendthe meeting, course or training.

 

       (2)    The number of hours for which a person is entitled to payment under this Section isas determined by the Chief Electoral Officer.

Attending training or meeting—returning office field workers

10   The hourly fee payable under Section 8 to a returning office field worker is also payable tothe worker for the hours during which the worker attends and receives instructions from areturning officer at the direction of the Chief Electoral Officer, to a maximum of 4 hours.

Casual clerical staff appointed by returning officer

11   (1)    With the prior approval of the Chief Electoral Officer, a returning officer mayengage the services of a person to provide clerical or data processing services at areturning office.

 

       (2)    The hourly fee payable to a person appointed under subsection (1) is minimum wageplus $5 per hour.

Additional election officer position

12   The hourly fee to be paid for all services provided by an additional election officerappointed under subsection 81(12) of the Act for the purpose of improving returning officeand poll operations for a single election is minimum wage plus between $3 and $20 perhour, to be determined by the Chief Electoral Officer based on the nature of the job and theworker’s experience.

Elector called as witness

13   An hourly fee of minimum wage plus $3 per hour is payable for all services provided byan elector who, at the request of a returning officer, deputy returning officer or presidingofficer, acts as a witness to any of the following when a candidate is not represented:

 

                (a)  the verification and count of ballots for a write-in ballot;

 

                (b)  count of the votes at a polling station;

 

                (c)  the official addition of votes.

Authorized Expenses

Allowances for travel, meals and accommodation

14   (1)    Subject to the limits in subsection (4) for specified election officers, the ChiefElectoral Officer may authorize a kilometrage allowance and expenses for meals andaccommodation to be paid to any election officer or worker included in this tariff.

 

       (2)    All travel by election officers or workers must be in accordance with policies set bythe Chief Electoral Officer, but any kilometrage allowance must be in accordancewith the travel policy governing public servants of the Province.            

 

       (3)    A claim for payment under this Section must be supported by the following:

 

                (a)  for meal or accommodation expenses, a statement of expenses, includingitemized receipts;                   

 

                (b)  for a kilometrage allowance, an online-generated map or other form ofdocumentation, as directed by the Chief Electoral Officer, that evidences thedistance travelled.

 

       (4)    The following election officers may be paid only the allowances and expensesspecified:

 

                (a)    returning office core staff may be paid a kilometrage allowance for all of thefollowing:

 

                         (i)     travel necessary to attend a meeting, a course or training at the directionof the Chief Electoral Officer,

 

                         (ii)    travel for business-related purposes within their electoral district at thedirection of the Chief Electoral Officer,

 

                         (iii)   if their place of residence is more than 20 km from returning officeheadquarters, the portion of the distance traveled between the place ofresidence and the returning office headquarters that is in excess of 20km;

 

                (b)    returning office core staff may be reimbursed for reasonable meal andaccommodation expenses incurred

 

                         (i)     while attending a meeting, a course or training at the direction of theChief Electoral Officer, and                

 

                         (ii)    as approved by the Chief Electoral Officer;

 

                (c)    a write-in ballot coordinator or an assistant write-in ballot co-ordinator may bepaid a kilometrage allowance and be reimbursed for reasonable meal andaccommodation expenses, as approved by the Chief Electoral Officer, for

 

                         (i)     travel necessary to attend a meeting, a course or training at the directionof the Chief Electoral Officer, or

 

                         (ii)    travel on business-related purposes at the direction of the returningofficer;

 

                (d)    an enumerator may be paid a kilometrage allowance for travel necessary tocarry out their duties, as directed by the returning officer;

 

                (e)    a ballot box courier may be paid a kilometrage allowance for travel necessaryto collect election documents following the close of the polls at the direction ofthe returning officer;                                     

 

                (f)     a deputy returning officer or poll clerk for a mobile poll may be paid akilometrage allowance for travel necessary to carry out their duties on electionday, as directed by the returning officer;      

 

                (g)    any of the following election officers whose place of residence is more than 20km from the location of any meeting, course or training they are attending atthe direction of the Chief Electoral Officer may be paid a kilometrageallowance for the portion of the distance traveled between their place ofresidence and the location of the meeting, course or training that is in excess of20 km:

 

                         (i)     an enumerator,

 

                         (ii)    a supervising deputy returning officer,

 

                         (iii)   a deputy returning officer,

 

                         (iv)   a poll clerk,

 

                         (v)    an election officer appointed to count ballots on election day,

 

                         (vi)   an information officer,

 

                         (vii)  a person appointed to a standby election officer position designated bythe Chief Electoral Officer,

 

                         (viii) an additional election officer appointed under subsection 81(12) of theAct, as referred to in Section 12.

Use of building as a polling location

15   The fees for the use of a building or part of a building as a polling location, including fuel,lights, cleaning services and furniture, are as set out in the following table:

Type of Polling Location

Fee forBuilding Use

Polling location

—     with 1 election day polling station

—     plus, for each additional election day polling station

$175.00

$50.00

Advance polling location, for the 2 days the advance poll is openand the counting of votes on election day

$350.00

Polling location with mobile polling station

$85.00

Headquarters for returning officers

16   (1)    During an election, the fee for the rental of an office as a headquarters for a returningofficer or assistant returning officer is the amount reasonably and actually paid inaccordance with the policies of the Chief Electoral Officer and supported by a signedlease in the prescribed form.

 

       (2)    Between elections or before a writ of election is issued, if the Chief Electoral Officerapproves the rental of an office as a headquarters for a returning officer or assistantreturning officer to perform services at the request of the Chief Electoral Officer, orto secure space for a headquarters, the fee for the rental is the amount reasonably andactually paid in accordance with the policies of the Chief Electoral Officer andsupported by a signed lease in the prescribed form.

 

       (3)    During an election, if the Chief Electoral Officer approves the use of the residence ofa returning officer or assistant returning officer as a headquarters, the fee for the useof the residence is $500.                

 

       (4)    Between elections or before a writ of election is issued, if the Chief Electoral Officerapproves the use of the business premises of a returning officer or assistant returningofficer as a headquarters, the fee for the use of the business premises is $500.

Office supplies, equipment and rental of premises

17   The fee for office supplies or equipment, rental of premises for training or any otherancillary purpose, or other items necessary for conducting an election is the amountactually and reasonably spent, supported by itemized receipts.

Printing allowance

18   The fee for printing the advance poll ballots and election day poll ballots in accordancewith instructions to the printer set out by the Chief Electoral Officer is $110 per 1000ballots.

Audit fee

19   The fee for reimbursement of an official agent of a candidate for the expenses of an auditrequired by Section 178 of the Act is determined based on the total amount of thecandidate’s actual election expenses, as set out in the following table:

Total of Candidate’s Actual

Election Expenses

Fee for Reimbursement of

Audit Expenses

$150 or over

actual cost of audit to maximum $459.50

–or–

2% of candidate’s actual election expensesto maximum $766.50

under $150 and over $0.00

actual cost of audit to maximum $204.40

$0.00

actual cost of audit to maximum $50.00

Bookkeeping services for electoral district association

20   (1)    The Chief Electoral Officer may reimburse an electoral district association for theactual costs incurred by the electoral district association in a calendar year for theservices of an independent bookkeeper, including accounting software approved inadvance by the Chief Electoral Officer, to a maximum annual reimbursement,excluding HST, of $357.70.

 

       (2)    An electoral district association is not eligible for reimbursement of expensesincurred for bookkeeping services provided to the electoral district association by anindividual who is not independent of the electoral district association, including anyof the following:

 

                (a)    a member of the electoral district association;

 

                (b)    a director or officer of the electoral district association;

 

                (c)    a chief financial officer for any of the following:

 

                         (i)     a candidate,                   

 

                         (ii)    an electoral district association,

 

                         (iii)   a registered party,

 

                (d)    any individual involved in raising, spending or having custody of money orproperty of a candidate, electoral district association or registered party.

 

       (3)    To be eligible for reimbursement under this Section, an electoral district association

 

                (a)    must have filed all reports, documents and information required by law, in aform acceptable to the Chief Electoral Officer; and             

 

                (b)    must not have been suspended under the Act.

 

       (4)    An electoral district association must include all of the bookkeeper’s invoices,including dates worked and hourly rate charged, and the receipt for purchase of anyaccounting software with its request for reimbursement under this Section.

 

       (5)    Reimbursement under this Section is paid by the Chief Electoral Officer in June andDecember of each calendar year.

Products and services provided by Elections Nova Scotia

21   The fees for products created and supplied and services provided by Elections NovaScotia, other than products supplied during an election at no charge in accordance withsubsection 10(5) of the Act, are as set out in the following table:

Product or Service

Fee

Provincial map of all electoral districts

$20.00

HRM inset map

$20.00

CBRM inset map

$20.00

electoral district map

$20.00

Provincial general election results map

$20.00

list of electors

$25.00

ballot box

$25.00

products and services not otherwise included in this table

supplied on a cost-recovery basis

Increases in Consumer Price Index

22   (1)    If there is an increase in the annual Consumer Price Index for the Province in anycalendar year after this tariff comes into force, the fees paid under Section 15,subsections 16(3) and (4) and Sections 18, 19, 20 and 21 increase on January 1 ofthe next year to reflect the increase in the Consumer Price Index in the previous year.

 

       (2)    On or before March 1 of any year in which there is an increase in accordance withsubsection (1), the Chief Electoral Officer must publish the fees to be paid for thatyear on the Elections Nova Scotia website.

 

[Note: For increases to the fees under Section 22 of these regulations, please check the Elections Nova Scotia website at: http://electionsnovascotia.ns.ca/tariff.asp]