Federal Elections Fees Tariff

Link to law: http://laws-lois.justice.gc.ca/eng/regulations/SOR-2004-53/FullText.html

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Federal Elections Fees Tariff

SOR/2004-53CANADA ELECTIONS ACT
Registration 2004-03-23
Federal Elections Fees Tariff
P.C. 2004-272 2004-03-23Her Excellency the Governor General in Council, on the recommendation of the Minister of State styled Leader of the Government in the House of Commons and Minister responsible for Democratic Reform and of the Chief Electoral Officer, pursuant to sections 542 to 545 and 553 of the Canada Elections ActFootnote a, hereby makes the annexed Federal Elections Fees Tariff.
Return to footnote aS.C. 2000, c. 9Interpretation

1 The following definitions apply in this Tariff.

Act
Act means the Canada Elections Act. (Loi)
travel time
travel time means time spent travelling to and returning from the place where a task is to be accomplished if that place is located more than 16 km from the traveller’s home or work place, whichever is closer, using the most direct route, but does not include stops during the journey. (temps de déplacement)

General

2 (1) Returning officers and other persons employed at or in relation to elections shall be paid the fees, costs, allowances and expenses as set out in the schedule.

(2) With respect to a monthly fee set out in the schedule, if a person only works for part of the month for which he or she is entitled to the fee, he or she is to be paid as follows:

(a) if he or she has worked less than half the number of working days during that month, an amount equal to half the monthly fee; and
(b) if he or she has worked at least half the number of working days during that month, the entire monthly fee.

(3) Allowances for travel expenses are to be paid only for travelling to and returning from the place where a task is to be accomplished if that place is located more than 16 km from the traveller’s home or workplace, whichever is closer, using the most direct route.

SOR/2015-162, s. 1.
Previous Version

3 The allowances for travel and living expenses referred to in paragraph 50(a) and subparagraph 50(c)(ii) of the schedule are based on the rates and allowances set out in the Travel Directive of the National Joint Council and the Treasury Board of Canada Secretariat, including Appendices B and C, that are in effect

(a) on the day on which the writ for the election is issued for an electoral district, in the case where the services to which the travel or living expenses relate are performed in respect of an election in an electoral district during the period that begins on that day and ends on

(i) the day on which the return of the writ is completed for that electoral district, or
(ii) the day, if any, on which the writ is withdrawn for that electoral district under subsection 59(1) of the Act or deemed to be withdrawn for that electoral district under section 551 of the Act; and

(b) on the day on which the services are performed, in all other cases.

SOR/2007-170, s. 1.
Previous Version

Annual Inflation Adjustment

4 [Repealed, SOR/2015-162, s. 2]
Previous Version

5 [Repealed, SOR/2015-162, s. 2]
Previous Version

6 (1) Subject to subsections (1.1), (3) and (4), the amounts set out in the schedule shall be adjusted, annually on January 31, by multiplying each of them by the annual inflation adjustment factor set out in subsection (2), and the resulting amounts, rounded to the nearest cent, apply during the calendar year beginning on that date and ending on January 30 of the following year.
(1.1) Subsection (1) does not apply to the amounts set out in paragraph 23(e), item 27, paragraph 29(e) and item 43 of the schedule.

(2) The annual inflation adjustment factor is a fraction with

(a) a numerator that is the annual average Consumer Price Index, as published by Statistics Canada under the authority of the Statistics Act, for the calendar year preceding the January 31 adjustment date, calculated on the basis of 2002 being equal to 100; and
(b) a denominator that is 125.2, which is the annual average Consumer Price Index, as published by Statistics Canada under the authority of the Statistics Act, for 2014, calculated on the basis of 2002 being equal to 100.

(3) In any given calendar year, the maximum adjustment that may be effected by the application of the annual inflation adjustment factor is three percent.
(4) If, in any given calendar year, the annual inflation adjustment factor is below zero, no adjustment will be effected in that year.

SOR/2007-170, s. 3;
SOR/2015-162, s. 3.

Previous Version

7 (1) If the hourly rate provided for in this Tariff is lower than the highest minimum hourly rate that applies in a province, other than a territory, on the January 31 immediately before the work is performed, the highest provincial hourly rate applies.
(2) For the purposes of subsection (1), only provincial minimum hourly rates that are generally applicable regardless of occupation, status or work experience are to be considered.

SOR/2015-162, s. 4.
Previous Version

8 The Chief Electoral Officer may make accountable advances to returning officers and to additional assistant returning officers to defray office and other incidental expenses in an amount that does not exceed $2,000.00 per advance and per officer.
SOR/2015-162, s. 4.

SCHEDULE(Sections 2, 3 and 6)Fees, Costs, Allowances and Expenses Payable

Returning Officers and Staff

Before the Issue of a Writ for an Election

1 A returning officer shall be paid, for services performed and expenses incurred during the period beginning on the day that is three months after the end of an election period and ending on the day before the date of the issue of the writ, including keeping current with communications, conducting a reconciliation of all time and financial account statements, appointing and training an assistant returning officer and storing election materials at his or her residence, per month $395.52
During an Election Period

2 (1) A returning officer shall be paid, for services performed during an election period,

(a) if a poll is held, a base fee of $23,879.52
(b) when a poll is not held because of a return by acclamation or if the writ is withdrawn on or before the close of nominations, a fee of 33% of the amount payable under paragraph (a)
(c) when a poll is not held because of the withdrawal of the writ after the close of nominations, in addition to the amount under paragraph (b), for each day after the close of nominations, a fee of 3% per day of the amount payable under paragraph (a)

(2) A returning officer shall be paid, for attending a recount, for each hour worked as certified by the judge who conducts the recount $49.44
(2.1) A returning officer shall be paid, for each hour of travel time to attend a recount $49.44
(3) A returning officer shall be paid, for necessary travel expenses incurred in connection with the conduct of an election the allowances and expenses referred to in item 50

Support Staff

Office Coordinator

3 (1) A person who is appointed as an office coordinator shall be paid, for each hour worked $15.00
Office Clerk

(2) A person who is appointed as an office clerk shall be paid, for each hour worked, $13.15
Receptionist

(3) A person who is appointed as a receptionist shall be paid, for each hour worked $13.15
Electoral Material Coordinator

(4) A person who is appointed as an electoral material coordinator shall be paid, for each hour worked $15.00
Community Relations Officer

(5) A person who is appointed as a community relations officer shall be paid,

(a) for each hour worked $16.50
(b) for each hour of travel time $16.50
(c) for travel expenses the allowances and expenses referred to in item 50

Recruitment Officer

(6) A person who is appointed as a recruitment officer shall be paid,

(a) for each hour worked $24.12
(b) for each hour of travel time $24.12
(c) for travel expenses the allowances and expenses referred to in item 50

Assistant Recruitment Officer

(7) A person who is appointed as an assistant recruitment officer shall be paid,

(a) for each hour worked $17.00
(b) for each hour of travel time $17.00
(c) for travel expenses the allowances and expenses referred to in item 50

Financial Officer

(8) A person who is appointed as a financial officer at the office of a returning officer shall be paid, for each hour worked $23.26
Office Messenger

(9) A person who is appointed as an office messenger shall be paid,

(a) for each hour worked $13.15
(b) for each hour of travel time $13.15
(c) for travel expenses the allowances and expenses referred to in item 50

Safety Officer

(10) A person who is appointed as a safety officer to maintain order in the office of a returning officer shall be paid, for each hour worked $15.00

After an Election Period

4 A returning officer shall be paid, for services performed at the Chief Electoral Officer’s request, other than services performed under any other item of this schedule, during the three months after the end of an election period, including making the campaign election returns available for inspection $1,977.60
Assignments

5 A returning officer who, at the Chief Electoral Officer’s request, in addition to the duties set out in items 1, 2 and 4, carries out an assignment or participates in a working group studying a particular aspect of the federal electoral process, shall be paid,

(a) for services performed in connection with that assignment or that participation, for each hour worked $49.44
(b) for each hour of travel time $49.44
(c) for travel and living expenses the allowances and expenses referred to in item 50

Sessions on Electoral and Related Matters

6 A returning officer who attends a session on electoral and related matters shall be paid,

(a) for each hour of attendance at the session $49.44
(b) for each hour of travel time $49.44
(c) for travel and living expenses the allowances and expenses referred to in item 50

Assistant Returning Officers and Staff

During an Election Period

7 (1) An assistant returning officer shall be paid, for services performed by the officer during an election period,

(a) if a poll is held, a base fee of $17,576.37
(b) if a poll is not held because of a return by acclamation or if the writ is withdrawn on or before the close of nominations, a fee of 33% of the amount payable under paragraph (a)
(c) if a poll is not held because of the withdrawal of the writ after the close of nominations, in addition to the amount referred to in paragraph (b), for each day after the close of nominations, a fee of 3% per day of the amount payable under paragraph (a)

(2) An assistant returning officer shall be paid, for necessary travel expenses incurred in connection with the conduct of an election the allowances and expenses referred to in item 50

Assignments

8 An assistant returning officer who, at the Chief Electoral Officer’s request, in addition to the duties set out in item 7, carries out an assignment or participates in a working group studying a particular aspect of the federal electoral process, shall be paid,

(a) for services performed in connection with that assignment or that participation, for each hour worked $36.39
(b) for each hour of travel time $36.39
(c) for travel and living expenses the allowances and expenses referred to in item 50

Sessions on Electoral and Related Matters

9 An assistant returning officer who attends a session on electoral and related matters shall be paid,

(a) for each hour of attendance at the session $36.39
(b) for each hour of travel time $36.39
(c) for travel and living expenses the allowances and expenses referred to in item 50

Automation of Lists of Electors

Automation Coordinators

10 (1) A person who is appointed as an automation coordinator to support computerized systems in the office of a returning officer shall be paid, for services performed during an election period,

(a) if a poll is held $8,220.52
(b) if a poll is not held because of a return by acclamation or if the writ is withdrawn on or before the close of nominations 33% of the amount payable under paragraph (a)
(c) if a poll is not held because of the withdrawal of the writ after the close of nominations, in addition to the amount referred to in paragraph (b), for each day after the close of nominations 3% per day of the amount payable under paragraph (a)

(2) A person who is appointed as an automation coordinator to support computerized systems in the office of a returning officer shall be paid, for necessary travel expenses, incurred in connection with the conduct of an election the allowances and expenses referred to in item 50

(3) A person who is appointed as an automation coordinator to support computerized systems in the office of a returning officer and who attends a session on electoral and related matters, shall be paid,

(a) for each hour of attendance at the session $26.69
(b) for each hour of travel time $26.69
(c) for travel and living expenses the allowances and expenses referred to in item 50

Assistant Automation Coordinators

11 (1) A person who is appointed as an assistant automation coordinator to support computerized systems in the office of a returning officer shall be paid, for services performed during an election period,

(a) if a poll is held $2,391.60
(b) if a poll is not held because of a return by acclamation or if the writ is withdrawn on or before the close of nominations 33% of the amount payable under paragraph (a)
(c) if a poll is not held because of the withdrawal of the writ after the close of nominations, in addition to the amount referred to in paragraph (b), for each day after the close of nominations 3% per day of the amount payable under paragraph (a)

(2) A person who is appointed as an assistant automation coordinator to support computerized systems in the office of a returning officer and who attends a session on electoral and related matters shall be paid,

(a) for each hour of attendance at the session $19.93
(b) for each hour of travel time $19.93
(c) for travel and living expenses the allowances and expenses referred to in item 50

Revision Centre Clerks

12 A person who is appointed as a revision centre clerk with respect to entries made or to be made into a computerized list of electors shall be paid, for each hour worked $13.15
Registration Officers

13 A person who is appointed as a registration officer shall be paid, for services performed to register electors at a central polling place, for each hour worked $15.00
14 A person who is appointed as a standby registration officer shall be paid, for being on standby on polling day $45.00

Revision Supervisors

15 A person who is appointed as a revision supervisor shall be paid, for services performed, for each hour worked $26.69
Revising Agents

16 A person who is appointed as a revising agent shall be paid,

(a) for services performed during the revision period, for each hour worked $15.00
(b) for each hour of travel time $15.00
(c) for travel expenses the allowances and expenses referred to in item 50

17. to 22 [Repealed, SOR/2015-162, s. 9]

Polling

Special Ballot Coordinators

23 A person appointed as a special ballot coordinator shall be paid

(a) for each hour worked $18.17
(b) for any sundry expenses in relation to their duties the actual and reasonable amount paid, as supported by vouchers
(c) for each hour of travel time $18.17
(d) for travel expenses the allowances and expenses referred to in item 50
(e) if authorized in writing by the returning officer to use his or her personal telephone for electoral purposes, per day $10.00

Hospital Liaison Officer

23.1 [Repealed, SOR/2015-162, s. 11]

24 A person who is appointed as a hospital liaison officer shall be paid,

(a) for each hour worked $13.63
(b) for each hour of travel time $13.63
(c) for travel expenses the allowances and expenses referred to in item 50

Advance and Ordinary Polls

Deputy Returning Officers

25 A person who is appointed as a deputy returning officer for an advance poll shall be paid, for services performed, including the counting of the votes on polling day $680.00
26 A person who is appointed as a deputy returning officer at a polling station on polling day shall be paid, for services performed $238.00
27 A person who is appointed as deputy returning officer who is authorized in writing by the returning officer to use his or her personal telephone for electoral purposes shall be paid, per day $10.00
28 A person who is appointed as a deputy returning officer and who is tasked with verifying and counting the special ballots received in the returning officer’s office shall be paid, for services performed, for each hour worked $17.00

Central Poll Supervisors

29 A person who is appointed as a central poll supervisor shall be paid,

(a) for services performed, including the return of ballot boxes to the returning officer when instructed to do so, for each hour worked $21.00
(b) for the return to the returning officer’s office of all large envelopes referred to in subsection 288(3) of the Act, accompanied by a signed statement indicating they contain the ballots, the poll book and the list of electors, of the envelopes containing the registration certificates and of the envelopes containing all completed oath forms referred to in section 288.01 of the Act $50.00
(c) for each hour of travel time $21.00
(d) for travel expenses the allowances and expenses referred to in item 50
(e) if authorized in writing by the returning officer to use his or her personal telephone for electoral purposes, per day $10.00

30 A person who is appointed as a standby central poll supervisor shall be paid, for each hour of being on standby $21.00

Deputy Returning Officers — Return of Ballot Boxes and Standby

31 A person who is appointed as a deputy returning officer and who is tasked with returning ballot boxes to the returning officer shall be paid, for returning the ballot boxes, in addition to their fee under items 25 or 26,

(a) for each hour worked $17.00
(b) for each hour of travel time $17.00
(c) for travel expenses the allowances and expenses referred to in item 50

32 A person who is appointed as a standby deputy returning officer shall be paid, for being on standby on polling day $51.00

Poll Clerks

33 A person who is appointed as a poll clerk for an advance poll shall be paid, for services performed, including the counting of the votes on polling day $600.00
34 A person who is appointed as a poll clerk at a polling station on polling day shall be paid, for services performed $210.00
35 A person who is appointed as a poll clerk and who is tasked with verifying and counting the special ballots received in the returning officer’s office shall be paid, for services performed, for each hour worked $15.00

36 A person who is appointed as a poll clerk and who is tasked to return ballot boxes to the returning officer shall be paid, for returning the ballot boxes, in addition to their fee under item 33 or 34,

(a) for each hour worked $15.00
(b) for each hour of travel time $15.00
(c) for travel expenses the allowances and expenses referred to in item 50

37. and 38 [Repealed, SOR/2015-162, s. 11]

Special Messengers

39 A person appointed as a special messenger for the delivery or pick-up of ballot boxes shall be paid

(a) for each hour worked $13.15
(b) for travel and living expenses at a place other than their place of residence the allowances and expenses referred to in item 50

Interpreters

40 A person who is appointed as a language interpreter shall be paid,

(a) for each hour worked $13.27
(b) for each hour of travel time $13.27
(c) for travel and living expenses the allowances and expenses referred to in item 50

Information Officers

41 A person who is appointed as an information officer and who is employed at a central polling place shall be paid, for each hour worked $13.15
Witnesses

42 An elector called on by a returning officer to be a witness at the validation of the results where no candidate is present or represented shall be paid, for each hour worked $11.25
Additional Assistant Returning Officers and Staff

Before the Issuance of a Writ for an Election

43 A person who is appointed as an additional assistant returning officer shall be paid, for the storing of election materials at the officer’s own residence before the issue of a writ for an election and for expenses in connection with that storage, per month $40.00
During an Election Period

44 (1) A person who is appointed as an additional assistant returning officer on a full-time basis shall be paid, for services performed during the election period,

(a) if a poll is held $17,576.37
(b) if a poll is not held because of a return by acclamation or if the writ is withdrawn on or before the close of nominations 33% of the amount payable under paragraph (a)
(c) if a poll is not held because of the withdrawal of the writ after the close of nominations, in addition to the amount referred to in paragraph (b), for each day after the close of nominations 3% per day of the amount payable under paragraph (a)

(2) A person who is appointed as an additional assistant returning officer on a part-time basis shall be paid, for services performed during the election period, for each hour worked, as authorized by the Chief Electoral Officer $36.39
(3) A person who is appointed as an additional assistant returning officer shall be paid, for necessary travel expenses incurred in connection with the conduct of an election the allowances and expenses referred to in item 50

Sessions on Electoral and Related Matters

45 A person who is appointed as an additional assistant returning officer and who attends a session on electoral and related matters shall be paid,

(a) for each hour of attendance at the session $36.39
(b) for each hour of travel time $36.39
(c) for travel and living expenses the allowances and expenses referred to in item 50

Support Staff

46 A person who is appointed as support staff at the office of an additional assistant returning officer shall be paid, for each hour worked $13.15
Field Liaison Officers

Before an Election Period

47 A person who is appointed as a field liaison officer shall be paid, for services performed during the period beginning on the day that is three months after the end of an election period and ending on the day before the date of the issue of the writ, per month $568.60
During the Election Period of a General Election

48 (1) A person who is appointed as a field liaison officer shall be paid, for services performed during the election period of a general election, if a poll is held $27,461.45
(2) A person who is appointed as a field liaison officer shall be paid, for attending a recount, for each hour worked as certified by the judge who conducts the recount $56.86
(3) A person who is appointed as a field liaison officer shall be paid, for necessary travel expenses incurred in connection with the conduct of an election the allowances and expenses referred to in item 50

During the Election Period of a By-election

49 A person who is appointed as a field liaison officer shall be paid, for each hour worked during the election period of a by-election $56.86
After an Election Period

49.1 A person who is appointed as a field liaison officer shall be paid, for services performed at the Chief Electoral Officer’s request, other than services performed under any other item of this schedule, during the three months after the end of an election period, including making the campaign election returns available for inspection $2,274.40
Assignments

49.2 A field liaison officer who, at the Chief Electoral Officer’s request, in addition to the duties set out in items 47 to 49.1, carries out an assignment or participates in a working group studying a particular aspect of the federal electoral process, shall be paid,

(a) for services performed in connection with that assignment or that participation, for each hour worked $56.86
(b) for each hour of travel time $56.86
(c) for travel and living expenses the allowances and expenses referred to in item 50

Sessions on Electoral and Related Matters

49.3 A person who is appointed as a field liaison officer who attends a session on electoral and related matters shall be paid,

(a) for each hour of attendance at the session $56.86
(b) for each hour of travel time $56.86
(c) for travel and living expenses the allowances and expenses referred to in item 50

Training

Training Officers

49.4 A person who is appointed as a training officer shall be paid,

(a) for services related to providing training sessions, for each hour worked as certified by the returning officer $24.12
(b) for each hour of attendance at a session on electoral and related matters $24.12
(c) for each hour of travel time $24.12
(d) for travel and living expenses the allowances and expenses referred to in item 50

Training Sessions

49.5 Any person appointed by the returning officer shall be paid, for attending a training session on electoral and related matters arranged by the returning officer $50.00
Travel and Living Expenses

50 Each person who, pursuant to this schedule, is authorized to be paid for expenses incurred in connection with the services that the person is required to perform shall be paid for travel and living expenses as follows:

(a) for travel by means of a private motor vehicle the allowances established by the Travel Directive
(b) for travel by means other than a private motor vehicle the actual and reasonable amount paid, as supported by vouchers

(c) for living expenses

(i) lodging the actual and reasonable expenses paid, as supported by vouchers
(ii) meals and incidental expenses the allowances established by the Travel Directive

Support Staff at a Recount

51 A person whose services are retained under subsection 304(6) of the Act to assist with a recount shall be paid for their attendance and services, as certified by the judge who conducts the recount, for each hour worked $13.27
Judicial Recount Teams

52 A handler appointed in accordance with section 3 of schedule 4 to the Act shall be paid for their attendance and services during a recount, for each hour worked $20.80
52.1 A recorder appointed in accordance with section 3 of schedule 4 to the Act shall be paid for their attendance and services during a recount, for each hour worked $20.80

Persons Appointed Under Part 11 of the Act

53 (1) A person appointed by the Chief Electoral Officer to be a special ballot officer under Part 11 of the Act shall be paid

(a) for services performed, for each hour worked $15.00
(b) for travel and living expenses that are incurred in the performance of their duties with the authorization of the Chief Electoral Officer the allowances and expenses referred to in item 50
(c) for other sundry expenses incurred in the performance of their duties, as approved by the Chief Electoral Officer the actual and reasonable amount paid, as supported by vouchers

(2) A person who is appointed as a deputy returning officer for the taking of the vote within a correctional institution shall be paid,

(a) for the first four hours or less during which services are performed $68.00
(b) for each additional hour during which services are performed $17.00

(3) A person who is appointed as a poll clerk for the taking of the vote within a correctional institution shall be paid,

(a) for the first four hours or less during which services are performed $60.00
(b) for each additional hour during which services are performed $15.00

(4) For the services of liaison officers and necessary support staff who perform duties required under the Special Voting Rules, there shall be paid, to the correctional institution by which those persons are employed, the value of any overtime paid to those persons for the performance of those services and any related sundry expenses incurred the actual and reasonable amount paid, as supported by vouchers

Other Travel and Living Expenses

54 Each person, other than a person referred to in any of items 1 to 53, who is employed in connection with the conduct of an election before or after the date of the issue of the writ shall, when requested by the Chief Electoral Officer to travel, be paid for travel and living expenses the allowances and expenses referred to in item 50
55 [Repealed, SOR/2015-162, s. 16]

SOR/2005-382, s. 1;
SOR/2007-170, s. 4;
SOR/2015-162, ss. 5 to 16.

Previous Version