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Vocational Training - Meetings And Proceedings Of The Board Ss 1016

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10.     Meetings of Board

            (1) Subject to the provisions of this Act, the Board shall regulate its own procedure.

            (2) The Board shall meet at least three times in each year for the discharge of its functions and such meetings shall be held at such place and time and on such days as the chairperson may determine.

            (3) At any meeting of the Board, the chairperson shall preside and in the absence of the chairperson, the vice-chairperson; in the absence of both the chairperson and vice-chairperson, the members of the Board present shall elect from among their number, a chairperson for purposes of that meeting.

            (4) At every meeting of the Board, one-third of the number of members shall constitute a quorum.

            (5) The decisions of the Board shall be by a majority of votes and in the case of an equality of votes, the chairperson presiding shall have a casting vote.

            (6) Proper minutes of each meeting shall be kept and shall be confirmed by the chairperson at a subsequent meeting.

            (7) The Board may, and shall if the Minister so directs, request the attendance at any meeting of any person who can, in its considered opinion or that of the Minister, assist or advise the Board in respect of any matter before it, and such person whilst attending such meeting shall have all the rights of a member, save that of voting and that of the attendance counting in the constitution of a quorum.

11.     Declaration of interest by members

            (1) A Board member who is, directly or indirectly, interested in a contract made or proposed to be made by the Board or any other matter which is before any meeting of the Board, shall forthwith declare the nature of his or her interest after becoming aware of the relevant facts.

            (2) A declaration made under subsection (1) shall be recorded in the minutes of the Board and after the declaration, that Board member shall-

     (a)     not take part in any deliberation or discussion of, nor shall the member vote on any question with respect to that contract or matter; and

     (b)     be disregarded for the purpose of constituting a quorum of the Board for such deliberation, discussion or vote as the case may be.

            (3) Any Board member who fails to comply with the provisions of subsection (1) shall be guilty of an offence and liable to a fine not exceeding P5000.

12.     Validity of acts or proceedings

            The validity of any act or proceedings of the Board shall not be affected by any vacancy in the membership thereof, or by any defect in the appointment of any member thereof.

13.     Signification of documents

            All documents and decisions of the Board, may be signified under the hand of the chairperson or any Board member or senior officer of the Authority generally or specially authorised in that behalf.

14.     Power to delegate

            (1) The Board may delegate to the Chief Executive Officer, authority to carry out on its behalf such duties as the Board may determine.

            (2) Any delegation made under subsection (1) may be revoked by the Board at any time and no such delegation shall prevent the exercise of authority by the Board.

15.     Committees

            (1) The Board may, for the purpose of performing the functions of the Authority, establish such committees as it considers appropriate and may delegate, to any such committee, such of its functions as it considers necessary.

            (2) The Board may appoint, to such committees, such number of persons, not being members of the Board as it considers appropriate, and such persons shall hold office for such period as the Board may determine.

            (3) Subject to the specific or general directions of the Board, a committee may regulate its own procedure.

            (4) Meetings of a committee shall be held at such times and places as the committee may determine, or as the Board may direct.

            (5) Each committee shall keep minutes of its meetings and shall keep the Board informed of its activities and shall conduct its proceedings in such manner as the Board may direct.

            (6) A member of a committee of the Board shall be paid such allowances, if any, as the Board with the approval of the Minister, may determine.

16.     Appointment of officers and employees

            (1) The Board shall, with the approval of the Minister, upon such terms and conditions as it may determine, appoint a Chief Executive Officer of the Authority.

            (2) The Chief Executive Officer shall, in accordance with policy laid down by the Board, be charged with the administration and organisation of the Authority, the control and management of the officers and employees, and the responsibility of accounting for all financial transactions of the Authority.

            (3) The Chief Executive Officer may delegate to any officer or employee of the Authority, the exercise of any powers which he or she is authorised to exercise under this Act.

            (4) The Board may, with the approval of the Minister, summarily dismiss the Chief Executive Officer for misconduct or incompetence.

            (5) The Board shall appoint the senior officers of the Authority and the Chief Executive Officer shall appoint such other officers and employees as may be necessary for the proper discharge of the functions of the Authority.

            (6) The terms and conditions of employment of the officers and employees of the Authority shall be as may be determined by the Board.